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San Francisco Public Library 

GOVEtKMEHT INFORMATION CENTER 
SAN FiAMOSCO PUBUC 08RMI 

REFERENCE BOOK 

Not to be taken from the Library 



DOCUMENTS DEPT. 

— Ur GAfsI FRANGl&VQ 

PUBLIC I IBKARY 

NOTICE OF 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

■ DECEMBER 8, 1988 

SOUTHEAST COMMUNITY FACILITY BUILDING 

1800 OAKDALE AVENUE 

SAN FRANCISCO, CALIFORNIA 94124 

<- AGENDA 
3:00 P. H ROLL CALL AND INTRODUCTIONS 

OVERVIEW MR. RUDOLF NOTHENBERG, CHIEF ADMINISTRATIVE OFFICER 

ELECTION OF CHAIRPERSON 

DRAWING OF LOTS FOR TERMS 

ESTABLISH MEETING SCHEDULES 

OPEN AGENDA 

4:00 P. M ADJOURNMENT TO TOUR OF SOUTHEAST COMMUNITY 

FACILITY AS REQUESTED 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



December 8, 1988 



The Minutes of this meeting are missing. 



San Francisco Public Library 
Government Information Center 



Digitized by the Internet Archive 
in 2013 



http://archive.org/details/minutes198889sanf 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



January 12, 1989 



The Agenda of this meeting is missing. 



San Francisco Public Library 
Government Information Center 



;p 

72 
2 



MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 

THURSDA^ JANUARY 12, 1989 

;%:00 P.M. 

1800 Oakdale Avenue, Dining Room 

San Francisco, California 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commission was called 
to order by Commissioner Jones, Chairperson, on Thursday, January 12, 1989 at 
6:10 p.m. 



II. ROLL CALL 



Commissioners 



DOCUMENTS DEPT. 

N 3 1S89 



AQv 



Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Others Present: R. Todd Cockburn, Executive Director of Clean Water 
Program (CWP); Harry Quinn, Department of Real Estate; Alex Pitcher, 
Public Affairs Manager, CWP; Robert Duncan, Southeast Community Facility 
Manager; Cheryl Towns, Public Information Officer; Reverend John H. Lane, 
President of Bayview-Hunters Point Ecumenical Council; and Liz Palega, 
Secretary, Southeast Community College Center/Acting Secretary, Southeast 
Community Facility Commission. 



APPROVAL OF MINUTES 

A motion was made by Commissioner Garlington, seconded by Commissioner Jackson 
and carried to adopt minutes of December 8, 1988. 



IV. COMMUNICATIONS 



Mr. Cockburn discussed communiques that were sent to Commissioners for their 
perusal : 

a) AARP Tax-Aide Program - Requested space in the building to provide 
free assistance in the preparation of income tax forms. Services will 
be extended to senior citizens, low income taxpayers and the handi- 
capped. Since this will be on a temporary basis and not ongoing, 
Mr. Duncan suggested using the vacant senior area. Mr. Cockburn added 
that the Commission can comply with this request because AARP is a 
non-profit organization providing its services free. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 12, 1989 MINUTES 
Page Two 



b) Meeting Room Rental - Any money received has to go through the appro- 
priate City channels and deposited in designated areas. The Commis- 
sion cannot open a special account and draw against it. 

Mr. Cockburn proposed that this be part of the agenda for the next 
meeting, by which time, fee schedules and insurance policies would be 
available. 

c) Sections of the City Charter and Administrative Code have been 
duplicated and distributed among the Commissioners for their perusal. 

d) Memorandum from Burk Delventhal, Deputy City Attorney, related to 
quorum, have been distributed among the Commissioners for their 
perusal . 

Mr. Cockburn introduced Mr. Harry Quinn, Representative of the Department of 
Real Estate, to explain procedures for fee schedule. There was a lengthy 
discussion on this topic and the Commission addressed issues of concern: 

a) Guidelines, restrictions or deferments as far as the Commission's 
ability to allow people to utilize space in the building . The Commis- 
sion has at their disposal, the community facility and unleased 
portions of the building that are still vacant. 

b) Adoption of a fee schedule . If the Commission and Director of 
Property decide to have a fee schedule, they would have to develop one 
to accommodate community-based organizations, non-profit organizations, 
City agencies, City-sponsored agencies, and private/personal usage. 
Also, the fee schedule would have to concur with the City Attorney's 
demands . 

Mr. Quinn will assist the Commission in completing appropriate forms 
and advising them of requirements. He suggested setting up a rate for 
the non-profit organizations, which would include guidelines 
that qualify them. Neighborhood organizations would have to be 
reviewed for eligibility of reduced rates. The Commission should make 
sure that they have qualifications and guidelines, before it is deter- 
mined which agency fits under the non-profit category. The key to 
acquiring this information is the tax exempt status with IRS. 

Mr. Pitcher will provide the guidelines that other community organiza- 
tions use to determine their rate structure. (S.F. Unified School 
District was recommended) 

c) Acquisition of liability insurance . The City is self-insured, which 
means that the building is not insured. When a group or individual 
wants to utilize any subsidiary facility, they are required to supply 
liability insurance. Most non-profit organizations that require use 
of outside facilities usually have liability insurance. Under the 
City Charter, when a City agency or City-sponsored function is 
conducted at one of its subsidiary sites, the City Department assumes 
the liability. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 12, 1989 MINUTES 
Page Three 



d) Accommodations for use of the community facility . For the past 
year, use of the facility has been free and on an informal basis. 
Mr. Duncan has been monitoring the community facility and charging 
only for maintenance/clean-up. This facility was built for the people 
of this community, and one of the conditions for the usage is to 
assure that the place is kept clean, the furniture/equipment are 
stored in the appropriate places, and security is provided for the 
maintenance of the building. 

Persons who have requested use of the facility have been sent letters 
informing them that there is no rental fee; however, once the Commis- 
sion is established, there may be different requirements. When the 
Commission and Director of Property determine the rental fees and/or 
requirements, they will be notified. 

e) Selection of the types of activities to be allowed usage of the 
community room . There is a neighborhood community facility in 
Hunters Point that accommodates personal usage. The lack of a fee 
being charged for using the community room has resulted in business 
being taken away from other neighborhood community facilities. It was 
pointed out that although there has not been a fee attached, community 
groups have the right to use this facility under the present criteria. 
It was also mentioned that the Commission should not get involved in 
providing business referrals for neighborhood facilities and taking 
away from its responsibility to this facility. 

Commissioner Palega thanked Mr. Quinn for the helpful information he provided. 
Commissioner Jones stated that if further discussion on rental fees is 
required, it can be placed on the agenda for the next meeting. Mr. Pitcher 
volunteered to acquire the necessary information to be discussed. 

V. DISCUSSION - RULES OF ORDER FOR SECF COMMISSION 

Mr. Cockburn asked the Commissioners to review the January 12th draft of Rules 
of Order that was distributed. The draft has already been reviewed by the 
City Attorney's Office. Mr. Pitcher and Ms. Towns were responsible for 
consolidating the appropriate portions of bylaws from other agencies/commis- 
sions and pertinent information from the City Charter and Administrative Code 
requirements. Mr. Cockburn suggested that additions/changes be finalized that 
day, so that the draft could be submitted to the City Attorney's Office 
for review. The Commission can adopt the Rules of Order at the next meeting. 

Commissioner Palega thanked Mr. Pitcher and staff for providing the Rules of 
Order for the benefit of the Commission. A motion was made by Commissioner 
Palega and seconded by Commissioner Jackson to accept the Rules of Order; 
however, when Commissioner Jones asked if the Commissioners wanted more time 
to peruse and discuss the Rules of Order, they entered a discussion. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 12, 1989 MINUTES 
Page Four 



Mr. Cockburn clarified certain items that could not be changed: 

a) The City Charter requires that all Commissions, appointed Boards, etc. 
must always have a quorum when conducting official business. In this 
case, a quorum must be half plus one (4). 

b) The City Administrative Code requires that space be provided on the 
agenda for a public forum. 

c) The Commission is always subject to the Brown Act and the City Charter. 

All other items, for example, number of meetings to be held, unauthorized 
absences, etc. are left up to the discretion of the Commission. Mr. Cockburn 
suggested that the Commission keep the Rules of Order simple to start and add 
changes as the need arises. Discussion of proposed amendments were as follows: 

a) Vote Required, Page 2, Rule 5 . Mr. Duncan proposed that instead of 4 
members be required for the passage of any resolution or any other 
motion — it should be the majority present. Mr. Cockburn stated that 
this cannot be changed. It is a City Charter requirement. The 
Commission has to have the full majority for this. If there are only 
four Commissioners present, all must agree on an item before passage. 
This is one of the reasons why attendance is very important. 

ACTION: No amendment was made. 

b) Regular Meetings of the Commission, Page 3, Rule 8 . Commissioner 
Jones requested clarification on the meeting schedule set by the 
Commission. Mr. Pitcher replied that the Commission can meet as many 
times as desired, however, regular meetings should be specified (at 
least one meeting per month). 

ACTION: No amendment was made. 

c) Special Meetings of the Commission, Page 3, Rule 10 . Commissioner 
Ettinger asked that the notice be changed to reflect 48 to 72 hours. 
He requested specifications of what constitutes a special meeting. 
Mr. Cockburn replied that there has to be some way of communicating to 
resolve issues that require immediate attention, discussion or action. 
A special meeting is usually at a prompt notice. 

ACTION: No amendment was made. 

d) Attendance at Meetings, Page 4, Rule 13 . Commissioner Jones wanted to 
add unexcused absences. Mr. Cockburn explained that if a Commissioner 
gives notice that he/she cannot attend a meeting — then under Roll Call, 
it will be specified as excused absences. The Commissioners can have 
a voice vote to authorize the excused absence. The only time this is 
really enforced is when a member is just not attending. The Commis- 
sioners were reminded that they are responsible for authorizing 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 12, 1989 MINUTES 
Page Five 



absences and this would have to be included as part of the agenda 
routine. 

ACTION: No amendment was made. 

e) Order of Business, Page 5, Rule 6 . Commissioner Jones wanted to 
add Approval of Agenda because there may be times that the Commis- 
sioners may want to add an agenda item, after the agenda has been 
mailed. Mr. Cockburn replied that this would be acceptable, under #4 
or under New Business. 

ACTION: Approval of Agenda to be added. 

f) Privilege of Floor, Page 6, Rule 20 . Commissioner Ettinger asked for 
clarification of procedures for public comment. Mr. Cockburn stated 
that the public comment or forum can also be added to the agenda. 
He suggested that on any item that the Commission votes on, which 
involves policy — the Commission can invite comments from the public. 
A public forum is anything that the public wishes to address to the 
Commission, whereas, agenda items involve just the Commission. The 
public is free to speak on any item, provided the specified procedures 
have been met . 

ACTION: No amendment was made to the above item. Public 
Forum to be added to agenda. 

g) Minutes of Proceedings, Page 7, Rule 21 . Commissioner Madison 
proposed copies of the official minutes that are sent to the Mayor, 
should also be forwarded to the Commissioners. Commissioner Jones 
also added that minutes should be sent at least 10 days, prior 
to the next scheduled meeting. 

ACTION: Amendment to reflect, ...and a copy thereof for each 
meeting shall be forwarded promptly to the Mayor and 
Commissioners. 

Commissioner Palega amended the motion that the Commission add the amendments 
that were reinstated, and move for approval of Rules of Order. Rules of Order 
were passed with necessary changes. Commissioner Jones indicated that 
since the new rules have been adopted, there is an office of Vice-Chairperson 
that needs to be elected. Commissioner Jackson nominated Commissioner Palega, 
seconded by Commissioner Garlington and it was unanimously approved by the 
body. 

Mr. Cockburn stated that the Commission should officially establish the next 
meeting date. A motion was made by Commissioner Garlington, seconded by 
Commissioner Palega and carried to hold the next special meeting on Wednesday, 
January 25, 1989 . There was a short discussion as to whether 6:00 p.m. was 
feasible for all the Commissioners. Mr. Pitcher reminded the Commissioners of 
the commitments in the Brown Act, in that once a meeting time has been 
established, the Commission must hold to that time. It was decided by the 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 12, 1989 MINUTES 
Page Six 



Commission that 6:00 p.m. would be the official time of each meeting. 

Commissioner Jones commended Mr. Pitcher and staff for their diligent work in 
preparing the Rules of Order. 

VI. NEW BUSINESS 

Commissioner Garlington addressed the issue of cost per square footage and 
rental fees for the facility. Mr. Cockburn and Mr. Quinn gave the following 
summary in regard to the facility: 

a) Senior Area . The Senior Escort Service area is approximately 900 to 
1,000 square feet. The remaining vacant area is about 3,000 to 3,500 
square feet, including kitchen area. Based on the Clean Water 
Advisory Committee's recommendation two years ago, the charge was 34c 
per square foot. The vacant senior area's rental fee will be approxi- 
mately $850 per month, which was established at the rate of 34c per 
square foot. This cost would cover all the expenses and maintenance 
of that particular area. 

b) Child Care Area . On a normal basis, the cost per square footage is 
34c, however, the child care area falls in a very unique category. 
Special accommodations to help a child care center exist and stay 
afloat might be considered as opposed to a flat rate fee. Presently, 
there has been no rental fee established. 

It is Mr. Quinn f s understanding that by state law, the space provided 
for child care can only accommodate approximately 24 children. 
However, Mr. Duncan indicated that currently it is 24, but there is 
room for expansion. Commissioner Jones added that the age factor is 
one of the determinants in considering the number of children the 
facility can accommodate. 

Commissioner Palega requested background data regarding cost, the City 
Attorney's policies of rentals and potential tenants, and the requirements of 
the City from the Commission. This would be helpful in determining the nature 
of the policy to set for the rentals. Commissioner Palega suggested that a 
further discussion of this matter should take place at the next meeting. 
Mr. Cockburn proposed developing an abbreviated history to explain the 
intended use of the building. 

Commissioner Garlington inquired about applicants on file for the child care 
and senior areas. Mr. Quinn indicated that there are four (4) applications on 
file: 

a) Child Care area . Three (3) have applied (one from the Postal Service 
for their employees and the other two are individuals with child care 
experience). The major problem with these applicants is funding. 

b) Senior Citizens area . The Bayview-Hunters Point Multipurpose Senior 
Center is the only applicant. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 12, 1989 MINUTES 
Page Seven 



Commissioner Palega noted that the Commission must establish the criteria for 
the kinds of programs they want in the building, before they can consider the 
applications on file. Commissioner Jones concurred with Commissioner Palega, 
and suggested that the process for the selection of tenants for the senior and 
child care areas be placed on the agenda for the next meeting. Commissioner 
Madison stipulated that before this can be resolved, the Commission must 
acquire the background data and establish an announcement procedure to 
inform the public that the Commission is soliciting proposals. Mr. Quinn 
noted that the public would have to be notified in the various local news- 
papers at least six (6) weeks prior to the meeting that the proposals would be 
discussed. 



VII. PUBLIC COMMENTS 

Reverend John H. Lane, President of Bayview-Hunters Point Ecumenical Council, 
commended the Commission for its efficient work. He further stated that he 
was pleased to observe that the Commission is established and performing its 
duties. He extended his congratulations to the Commission and best wishes for 
their future success. 



VIII. ADJOURNMENT 

A motion was made by Commissioner Garlington, seconded by Commissioner Palega 
and carried for adjournment. Meeting adjourned at 7:35 p.m. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



January 25, 1989 



The Agenda of this meeting is missing. 



San Francisco Public Library 
Government Information Center 



Sf 



~* MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 

WEDNESDAY, JANUARY 25, 1989 

'6:00 P.M. 

1800 Oakdale Avenue, Dining Room 

San Francisco, California 



CALL TO ORDER 

The special meeting of the Southeast Community Facility Commission was 
called to order by Commissioner Jones, Chairperson, on Wednesday, 
January 25, 1989 at 6:13 p.m. 



II. ROLL CALL 



Commissioners 



DOCUMENTS DEP7, 

FEB 6 1989 

GAN FRANCISCO 
PUBLIC i irrapv 



Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Others Present: R. Todd Cockburn, Executive Director of Clean Water 
Program (CWP); Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, 
Southeast Community Facility Manager; Cheryl Towns, Public Information 
Officer; Duane Madison, resident; Rev. Eddie Welbon, BVfiP Homeowners 
and Residential Community Development Council; Rufus Davis, resident; 
and Liz Palega, Secretary, Southeast Community College Center/Acting 
Secretary, Southeast Community Facility Commission. 



III. APPROVAL OF AGENDA 

Mr. Pitcher explained that the item of "Approval of Agenda" was removed 
from the agenda because of the Brown Act: "Legislative bodies" are 
required to post an agenda at least 72 hours before meeting "in a location 
that is freely accessible to members of the public. (Section 54954.2) 

Further comments of the above are mentioned under New Business. 



IV. APPROVAL OF MINUTES 

The January 12, 1989 minutes were not ready to be mailed before the 
meeting; therefore, the Commissioners requested time to peruse them. 
Commissioner Jones moved and it was unanimously carried to approve minutes. 



V. DISCUSSION - COMMUNITY MEETING ROOM PROCEDURES 

Mr. Cockburn asked the Commissioners to review the materials that 
Mr. Anthony DeLucchi, Director, Department of Real Estate had submitted, 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 25, 1989 MINUTES 
Page Two 



\ 



upon their request. He suggested that the Commission appoint a committee 
to work with the Real Estate Department and the City Attorney's Office. 
The City's Real Estate Department policy is to require insurance. This is 
not a consistent policy among all City departments and agencies who rent 
out property. Mr. Cockburn felt that this needs to be examined, in terms 
of: a) what kind of burden is the Commission putting on people; and 
b) whether there is an alternative available. (For example, could the 
Commission purchase insurance and bill it out at a modest rate to those 
using the room?) 

Commissioner Jackson moved to set up a committee which will report back to 
the full Commission with recommendations to develop procedures for the 
community meeting room — the motion was seconded by Commissioner Palega and 
approved unanimously. 

Commissioner Jones requested volunteers for the Community Meeting Room 
Committee. Commissioner Brown, Commissioner Jackson and Commissioner 
Palega offered to serve. Commissioner Palega will chair the committee. 
The committee agreed to hold their first meeting on Tuesday, January 31st 
in the dining room, 6:00 p.m. 



VI. DISCUSSION - CHILD CARE & SENIOR CITIZEN AREA VACANCIES 

Mr. Cockburn indicated that the information pertaining to child care and 
senior citizen area vacancies are also included in the packet that was 
submitted by Mr. DeLucchi. 

Commissioner Madison questioned whether there should be two committees 
formed: a) one to evaluate appropriate rental fees; and b) the other to 
evaluate the types of programs/activities to be housed in both areas. 
Commissioner Palega suggested establishing one committee to perform both 
functions. 

Commissioner Jones requested volunteers to serve on such a committee. 
Commissioner Ettinger, Commissioner Garlington, Commissioner Madison and 
Commissioner Jones offered to serve. Commissioner Ettinger will chair the 
committee. The committee agreed to hold their first meeting on Wednesday, 
February 8th in the dining room, 6:00 p.m . 

Commissioner Madison proposed inviting representatives from the Children's 
Council of S.F. and the Mayor's Office to give brief child care presenta- 
tions. Commissioner Jackson stated that it would be more suitable to 
establish rental fees and programs, before inviting others to make presen- 
tations. The committee needs to devise some type of structure to present 
to interested parties. 

Commissioner Jones concurred with Commissioner Jackson. She noted that in 
the background information packet, there is some type of criteria set up, 
based upon the community needs and desires. 

Commissioner Madison clarified that the interested parties are not applying 
for a child care program in this facility. The Children's Council serves 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 25, 1989 MINUTES 
Page Three 



as a clearing house for information on child care throughout the City. 
They are an advisory and assisting agency. From Commissioner Madison's 
observations, child care involves a lot of issues and he felt that addi- 
tional assistance from people that have the expertise would be beneficial 
to the committee. Commissioner Jones added that she does have the 
expertise in this area and can be of assistance. 

VII. EXECUTIVE DIRECTOR'S POSITION 

Mr. Cockburn suggested that this item be held in executive session and 
deferred to the latter part of the agenda (before adjournment). 

VIII- NEW BUSINESS 

Mr. Cockburn indicated that at the last meeting when the Rules of Order 
were adopted, he misquoted that it was acceptable to include additions in 
terms of the agenda. He was informed by the City Attorney's Office that 
there cannot be items added to the agenda. Mr. Cockburn proposed that 
"Approval of Agenda" be deleted from the Rules of Order and to include this 
as an agenda item for the next meeting. 

Mr. Cockburn asked that if it is permissible with the Commission to have 
the minutes hand delivered to their residence before the meetings? 
The Commissioners approved. 

Mr. Cockburn asked for a decision on the AARP Tax-Aide Program's request 
for use of space in the building. An immediate response was required 
because they needed the space in February. A motion was made by Commis- 
sioner Palega, seconded by Commissioner Jackson and carried to permit AARP 
use of vacant senior area. After further discussion, an amendment to the 
motion was made: AARP is responsible for their own set-up and clean-up. 
Amendment to the motion was carried unanimously. 

Mr. Cockburn reminded the Commission that when the committees are formed, 
they are subject to the same conditions in the Brown Act — time has to be 
allowed for posting in public facilities. Commissioner Ettinger questioned 
how the notification of meetings is presently handled. Mr. Pitcher replied 
that the official notices of the agenda are forwarded to community agencies 
and posted. The two areas identified for posting of these notices are the 
reception area of this facility and the main library. 

Commissioner Brown indicated that the Brown Act requires 24-hour notices 
for special meetings. Mr. Cockburn recommended that even though it 
requires 24 hours, 72-hour notices would be more suitable. Commissioner 
Jones asked if the meetings are held more than once a month, could the 
notices be combined, or should they be treated separately? 

Mr. Pitcher stated that once the City determines which newspaper to place 
the notices, the Commission is required to so adhere. Mr. Cockburn added 
that the public must have adequate notice of what decisions the Commission 
is going to make — allowing time for the public to have input. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
JANUARY 25, 1989 MINUTES 
Page Four 



IX. PUBLIC COMMENTS 



Mr. Duane Madison requested that information discussed at the meetings be 
accessible to those not able to attend. Mr. Cockburn suggested keeping a 
copy of the minutes in the reception area of the college and posting them 
following the adoption of every meeting. Also, a copy of the minutes are 
to be posted at the Waden Branch Library. 

Rev. Eddie Welbon extended an invitation to the Commission to attend the 
weekly meetings of the Bayview-Hunters Point Homeowners and Residential 
Community Development Council at Providence Church, Wednesdays, 1:00 p.m. 

X. DISCUSSION OF EXECUTIVE DIRECTOR'S POSITION 

Mr. Cockburn indicated that it is his understanding that discussions 
related to litigation or personnel can at the Commission's pleasure, be 
conducted in executive session or open session. 

The Commission shall appoint an Executive Director. At present, 
Mr. Robert Duncan is functioning in this position, however, it is up to the 
Commission to retain him. Mr. Cockburn recommended establishing an 
announcement and selection process. He also recommended that the Commis- 
sion follow protocol as far as posting the announcement (with job scope and 
relevant information) and soliciting resumes. There is a job description, 
but it was not available for the Commission to review. 

Commissioner Palega asked if there has been anyone inquiring about the 
position? Mr. Cockburn and Mr. Pitcher, both replied "no." Commissioner 
Brown indicated that it would be inappropriate for the Commission to 
consider applicants without job specs, and Mr. Duncan, who has been filling 
the position should be given some consideration. 

Mr. Cockburn suggested that his office prepare an announcement and solicit 
from the public-at-large. Commissioner Jones felt that the Commission 
should review the announcement before it is posted. Mr. Cockburn will have 
one prepared for the next meeting and at that time have an executive 
session. Commissioner Palega suggested receiving the draft prior to the 
next meeting so that they are able to finalize it at that time. Commis- 
sioner Jones asked that this be placed as the last item of the agenda at 
the next meeting. 



XI. ADJOURNMENT 

Motion was made by Commissioner Jones and unanimously carried for adjourn- 
ment. Meeting adjourned at 7:06 p.m. 

Next regular meeting of the Commission is February 9, 1989 and special 
meeting is February 22, 1989. 






NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 
^ FEBRUARY 9, 1989 



SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 OAKDALE AVENUE 



DOCUMENTS DEFT. 
6:00 P. M. FE0 g 19 gg 



SAN FRAiMCIiiUO 

M U8LiC HhftAPv 



SAN FRANCISCO, CALIFORNIA 94124 
^ AGENDA 

I. CALL TO ORDER 

II. ROLL CALL 

III. APPROVAL OF MINUTES 
IV. COMMUNICATIONS 

V. RULES OF ORDER - AMENDMENT RULE 16 
VI. COMMITTEE REPORTS 

A. COMMUNITY MEETING ROOM 

B. CHILDCARE & SENIOR AREA VACANCIES 
VII. NEW BUSINESS 

VIII. PUBLIC COMMENT 

IX. EXECUTIVE SESSION -PERSONNEL 
X. ADJOURNMENT 



q/g*? 



cr MINUTES 

^ SOUTHEAST COMMUNITY FACILITY COMMISSION 
«, FEBRUARY 9, 1989 
6:00 P. M. 
1800 OAKDALE AVENUE, DINING ROOM 
SAN FRANCISCO, CALIFORNIA 



DOCUMENTS DEPT. 

FEB 2 2 1989 

SAN FRANCISCO 
PUBLIC LIBRARY 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commission was 
called to order by Commissioner Jones, Chairperson, on Thursday, 
February 9, 1989 at 6:15 p.m. 



II. ROLL CALL 

Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Sululagi Palega 

Excused: Commissioner Scott Madison. A motion was made by 

Commissioner Jackson, seconded by Commissioner Garlington 
and carried to excuse Commissioner Madison from the meeting. 

Others Present: Robert Badgley, Deputy Director, CWP; Alex Pitcher, 
Public Affairs Manager, CWP; Robert Duncan, Southeast Community Facility 
Manager; Cheryl Towns, Public Information Officer; Liz Palega, Secretary, 
SECCC/Acting Secretary, SECF Commission. 

III. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by Commissioner 
Garlington and carried to adopt the minutes of January 25, 1989. 

IV. COMMUNICATIONS 

Mr. Pitcher announced that the Bayview Repertory Theater Company had 
requested future use of the vacant senior area for office space. 
Commissioner Jackson proposed that since fee schedules have not been 
established and this was not the appropriate time to address rentals, 
the request should be forwarded to the Department of Real Estate for 
filing of application. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
FEBRUARY 9, 1989 MINUTES 
PAGE TWO 

ACTION: A motion was made by Commissioner Jackson,^ seconded 
by Commissioner Garlington and carried to refer the 
above matter to the Senior & Childcare Area Vacancies 
Committee. 

Commissioner Jones suggested that a response be submitted to the,Bayview 
Repertory Theater Company that their request has been forwarded to the Committee 
aftd the Commission is, in. the process of reviewing the regulations of how they 
plan to allocate this space. 

V. RULES OF ORDER - AMENDMENT OF RULE 16 

A motion was made by Commissioner Jackson, seconded by Commissioner 
Ettinger and carried to amend Rules of Order, Rule 16. 

VI. COMMITTEE REPORTS 

Chairpersons of both committees gave the following summaries: 

a) Community Meeting Room - Commissioner Palega reported that the 
Committee met on January 31st, and has requested rules governing 
other City agencies and feedback from the Department of Real 
Estate concerning permits and requirements for monitoring the 
facility. After a lenqthy meeting, it was decided by the Committee 
to reschedule another meeting for February 21st— by which time the 
documents would have been received and they would b£ able to make 
recommendations. (Details of meeting are on January 31st minutes) 

ACTION: A motion was made by Commissioner Garlington, seconded 

by Commissioner Brown and carried to accept Chairperson's 
report. 

b) Childcare & Senior Area Vacancies - Commissioner Ettinger reported 
that the Committee met on February 8th, and have recommended that 
a public hearing on childcare be held on March 16, 1989, 6:00 p.m. 
Commissioner Ettinger addressed other issues. (Details of meeting 
are on February 8th minutes) 

ACTION: A motion was made by Commissioner Palega, seconded by 

Commissioner Garlington and carried to accept Chairperson's 
report. 

Further discussion of public hearing followed and it was noted that all 
public hearings should have the full participation of the Commissioners. 
The date of March 16th was not feasible for all Commissioners. It was 
suggested that the public hearing be changed to a regular meeting date of 
the Commission-- March 22nd was recommended. It was also suggested that the 
Commission hold their regular meeting on March 22nd (for about 30-60 minutes), 
followed by the public hearing. Mr. Badgley indicated that if the Commission 
sets a time for a public hearing and have public participation, the Commis- 
sion should adhere to that time. He suggested having the public hearing 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
FEBRUARY 9, 1989 MINUTES 
Page THREE 

first to assure the meeting begins on schedule, followed by the 
Commission meeting, or suspending the Commission meeting if necessary. 
Commissioner Ettinger noted that the public hearing is a priority. 
Commissioner Palega suggested that if the Commission anticipates a large 
public involvement, then the regular meeting should be suspended and hold 
the public hearing at that time. However, if the Commission does not 
expect a large group, then the regular meeting should be held for about 
an hour, followed by the public hearing. 

Commissioner Jones indicated that the subject of childcare will draw a 
large group of participants. It was suggested that notices of hearing 
be sent to: 

a) all childcare providers in the area; 

b) a representative from the Mayor's Office on housing, community 
development on part of their childcare component; and 

c) a representative from the S.F. Children's Council. 

ACTION: A motion was made by Commissioner Garlington, seconded 
by Commissioner Jackson and carried to suspend the 
regular meeting of the Commission on March 22, 1989. 

The acoustics in the community meeting room are being placed-- it is 
anticipated that the public hearing can be held there. Commissioner 
Ettinger wanted some type of direction as to which persons to invite for 
the hearing. Mr. Pitcher suggested a mass mailing within the community. 
Mr. Badgley did not foresee a problem with providing monies and staff for 
the mailers. 

Commissioner Jones clarified that the notices being disseminated does not 
mean that the Commission is debating whether or not they want a childcare 
center. The notices should be precise in describing the kind of information 
that is being sought from the public: 

a) The childcare center is already here and is available. 

b) Recommended age group to be served. 

c) Will the residents participate in a program if it were available to 
them. 

The Commission needs to be yery careful when notices are sent because they do 
not want the public to mistake this hearing as <a solicitation of proposals. 
The purpose of the hearing is to update data that was given in the initial 
planning/construction of this facility (the residents interested in this 
service and the need). 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
FEBRUARY 9, 1989 MINUTES 
PAGE FOUR 

Mr. Pitcher added that other factors need to be considered, such as, 
what is the extent of the need of parents who have a desire for child- 
care facilities but do not have the opportunity because of financial 
constraints, educational pursuits, etc. Commissioner Palega indicated 
that it needs to be specified that the initial intent was to provide 
childcare for some of the residents attending programs in the immediate 
area. Mr. Duncan suggested that in order to properly control the dis- 
cussion of the hearing, the notice should be in agenda form to apprise 
the public of the purpose and intent. Mr. Pitcher stated that the 
public should receive the notices at least three (3) weeks prior to the 
meeting. It will take the staff about tWo-three weeks to make the 
preparations. 

Commissioner Jones stated that if the agenda format is going to be used 
the Committee would have to meet and discuss the items. Mr. Duncan 
proposed that the staff gather information from the last committee 
meeting and acquire the appropriate professionals in the field before 
the next Committee meeting. Commissioner Jackson stipulated that it 
was mentioned at the Committee meeting that a 30-day notice should be 
given, and with the mailers and posting, she wanted to make sure that 
there is sufficient time. The items of the agenda were deferred to 
New Business. 

ACTION: A motion was made by Commissioner Garlington, 
seconded by Commissioner Palega and carried to 
rescind the motion of accepting the Committee 
report by Commissioner Ettinger. 

ACTION: Another motion was made by Commissioner Palega 
seconded by Commissioner Garlington and carried 
to receive Commissioner Ettinger's report. 

VII. NEW BUSINESS 

Public Hearing Agenda Notices 

A motion was made by Commissioner Garlington, seconded by Commissioner 
Brown and carried to have the public hearing on March 22, 1989 at 6:00 p.m. 

Commissioner Garlington requested that the notices be mailed by February 17th 
to assure that the public received a 30-day notice. Mr. Pitcher explained 
that it would require about ten (10) days for the preparation of mailers, 
and as long as the public received the notices two-three weeks prior to the 
meeting this would be ample time. In addition to the mailers, there would 
be flyers circulated and posted throughout the various community agencies. 
Mr. Badgley wanted clarification on whether residents should receive 
notices. Commissioner Brown expressed that those people who have a vested 
interest would receive word through people with established childcare 
centers, such as Childcare Switchboard, Children's Council and community 
facilities. Commissioner Ettinger felt that those parents who have 
children outside of the immediate area might be interested, but would have 
no way of hearing about the meeting. Commissioner Jackson stated that the 
local newspaper notice could be published for those individuals. There 

will be a crowd and if the staff were to do a mass mailing, it would be 
about 22,000 residents. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
FEBRUARY 9, 1989 MINUTES 
PAGE FIVE 



Mr. Badgley highlighted areas where notices will be mailed: 

a) Childcare providers in the community 

b) The Mayor's Office 

c) S. F. Children's Council 

d) Community-based organizations 

e) Churches 

f) Department of Social Services 
Areas where notices will be posted: 

a) The Southeast Community College Center lobby area 

b) Libraries 

c) Public Facil ities 

d) Schools 

e) Local newspaper 

Items to be placed on the agenda: 

a) Presentation on history and purpose—what the Commission is trying 
to accomplish 

b) Needs assessment—what is the demand/need for childcare 

c) Public Comments 

d) Presentations (available in written form, not more than two (2) 
pages, for the Commission's review prior to meeting) 

Commissioner Jones emphasized that the notice should also specify that 
this is not a request for proposals. 

Commissioner Jones suggested that a cover letter accompany the notices, 
for example: The SECF Commission is holding a public hearing and is 
inviting people to come and participate to provide data and their expertise. 

ACTION: A motion was made by Commissioner Garlington, seconded 
by Commissioner Palega and carried that the notices will 
be sent with the aforementioned. 

Commissioner Jones and Commissioner Ettinger will review the agenda notices 
before distribution (unanimously accepted by the body). 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
FEBRUARY 9, 1989 MINUTES 
PAGE SIX 

Proposed Amendment to the Legislation, 54.2(d), (f) 

Commissioner Jackson proposed that the Commissioners receive $50 per meeting, 
not to exceed $100 per month. Mr. Badgley explained that the legislation 
states, Section 54.2(f): "Subject to the budgetary and fiscal requirements 
of the Charter, each member shall be paid twenty-five ($25.00) per Commission 
meeting or Committee meeting attended. Total compensation shall not exceed 
one-hundred dollars ($100) per month. 11 He felt that any action the Commission 
takes in this regard could not supersede what the legislation says and sug- 
gested that this be placed on the agenda for the next meeting. 

Commissioner Jackson stated that during one of the prior meetings, when the 
stipend for the Commissioners was being discussed, they did request that they 
receive equal pay as the Airport Commissione v, s--but it was denied. Since they 
presently have two (2) Commission and Committee meetings monthly, it would be 
appropriate to be compensated $50 per meeting, not exceeding $100. Mr. Pitcher 
added that the City Attorney's Office would have to be present at that meeting. 

Commissioner Jackson also questioned the title of Chairperson and President. 
At all of the Commission meetings that she has attended, they do not have 
Chairpersons--they are called President. With the Committees formed, it was 
confusing to also have Chairpersons. Commissioner Jackson proposed that 
this be clarified and placed on the agenda for the next meeting--Chairperson 
versus President. 

In conclusion, Commissioner Jones specified that at the next meeting, discus- 
sion of legislation, Section 54.2(d), (f) will be placed on the agenda. 

Budget Process 

Commissioner Jones reported that she attended the Mayor's Budget meeting on 
Monday, February 6th. Due to the budget cuts throughout the City, she felt 
that the Commission should have access to the Southeast Community Facility 
budget. Mr. Badgley explained that the budget for this facility is part of the 
Clean Water Program, as a separate program. The entire budget will be presented 
to the Chief Administrative Officer (CA0) on February 10th and he will make 
the necessary cuts to appropriate the entire budget. Mr. Badgley offered to 
submit copies of the budget to the Commissioners. The present SECF budget is 
about $380,000, which has slightly decreased from last year. 

There was a discussion on the budget and Mr. Badgley explained the budget 
process. Commissioner Jonps requested a complete breakdown of expenditures, 
thus far, and the financial breakdown in the proposed 89-90 budget, Mr. Badgley 
will supply the infQrmation for the next meeting. The subject of the budget to 
be included on agenda. 

VIII. PUBLIC COMMENTS 

No comments were made. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
FEBRUARY 9, 1989 MINUTES 
PAGE SEVEN 



IX. EXECUTIVE SESSION - PERSONNEL 



Mr. Badgley suggested that this item be deferred to the March 9, 1989 
meeting. Mr. Cockburn is awaiting the information from Civil Service. 

X. ADJOURNMENT 

A motion was made by Commissioner Jackson, seconded by Commissioner 
Garlington and carried for adjournment. Meeting adjourned at 7:45 p.m 



AP:aa 
2/21/89 




SAN FRANCISCO CLEAN WATER PROGRAM 



City and County of San Francisco Mailing Address: P.O. Box 360, San Francisco, California 94101 

770 Golden Gate Avenue 

(415) 554-7633 (4 15)431-9430 



February 21, 1989 



Mrs, Ruth Williams 

Executive Director 

Bayview Repertory Theatre Company 

176 Bradford Street 

San Francisco, CA 94110 

Dear Mrs. Williams: 

Thank you for your memorandum of February 1, 1989. 

At its meeting of February 9, 1989, the Southeast 
Community Facility Commission referred your request 
for lease of facility space to the Committee on Child 
Care and Senior Vacancies. This Committee is responsible 
for reviewing applications to fill existing vacancies 
in the facility. Priority will be given to providers 
of child care and senior services to meet the original 
intended use of the currently available space in the 
facility. 

Your request will be considered by the Committee in the 
near future and you will be notified of the date the 
matter is scheduled on the agenda. 

On behalf of the Commission, thank you for your interest 
in the Southeast Community Facility. 

Sincerely, 



Alex Pitcher 



Manager, Public Affairs 

cc: S.F. Real Estate Department 




PDLICE DEPARTMENT 

CITY AND COUNTY DF SAN FRANCISCO 

HALL DF JUSTICE 

BSO BRYANT STREET 

SAN FRANCI5CO. CALIFORNIA 9-4 1 D3 



February 14, 1989 



DRESS ALL COMMUNICATIONS: 

RANK M. JORDAN 

CHIEF DF POLICE 



IN REPLY, PLEASE REFER 
DUR FILE: 



Mr. Alex Pitcher, 

Manager - Public Affairs 

S. F. Clean Water Program 

P. 0. Box 360 

770 Golden Gate Ave., 2 Fl. 

San Francisco, CA 94101 

Re: Site for S.F.P.D. E.E.O. Unit 



Dear Mr. Pitcher: 

Thank you for your time and efforts during the visit 
of Lt . Alan Benner, Robert English and myself to your facility 
at 1200 Phelps. 

The spaces on the first floor, with some renovation, 
would be nearly ideal for our EEO/Employee Services Unit. This 
unit will consist of 3-5 EE0 investigators, 2 Employee Assistance 
counselors, Lt . Benner and a secret ary/recept ionist . Due to the 
confidential nature of the units 1 work, some full partioning will 
be needed to secure files and materials. 

Aside from that concern, the building is in a very good 
location for our work and the work area on thefirst floor is 
quite attractive and pleasant. 

Please accept this letter as a statement of interest 
in securing office space at 1200 Phelps by the San Francisco 
Police Department. 



Again, thank you for your consideration and I look 
forward to working with you on this arid other matters of mutual 
interest and concern. 




GWW:mc 



ou^s , 



ut&sisphi. 



Captain Gregory W. Winters, 
Commanding Officer 
Support Services Division 



e 



City and County of San Francisco Real Estate Departme 




Office of 
Director of Prop 



February 10 , 1989 

Clean Water Program 



4 




Mr. Todd Cockburn 
Executive Director 
Clean Water Program 
770 Golden Gate Avenue 
San Francisco, CA 94102 

Dear Mr. Cockburn: 

Your request of January 30, 1989, to offset $260 per month until 
April 1989 against the rent of the Decorative Plant Service 
Company; is approved by the authorization given to me under the 
Annual Appropriations Ordinance, Section 4.5. We will notify 
Decorative Plant Service of this procedure. 



f 



Sincerely, 

'". J > r 

Anthony J. De^Lucchi>- 
Director of Property 



HQ:ek/2029 

cc: Decorative Plant Service Co. 
P. 0. Box 77028 
San Francisco, CA 94107 



558-3591 25 Van Ness Avsnus, Suits 400 San Francisco, 94 



I 



NOTICE OF 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

FEBRUARY 22, I989 






SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 OAKDALE AVENUE 

6:00 P.M. 
SAN FRANCISCO, CALIFORNIA 9*124 



AGENDA 



DOCUMENTS DEPT. 

FEB 2 2 1989 

SAN FRANCISCO 
PUBLIC LIBRARY 



I. CALL TO ORDER 

II. ROLL CALL 

III- APPROVAL OF MINUTES 

IV. COMMUNICATIONS 

V. COMMITTEE REPORTS 

A. COMMUNITY MEETING ROOM 

B. CHILDCARE AND SENIOR AREA VACANCIES 

VI. DISCUSSION - PROPOSED AMENDMENTS TO COMMISSION LEGISLATION 

SECTIONS 5^.2 (d)£ (f) 

VII. NEW BUSINESS 

VIII. PUBLIC COMMENT 

IX. ADJOURNMENT 



12 



it/s^ 



MINUTES 
^.SOUTHEAST COMMUNITY FACILITY COMMISSION 

WEDNESDAY, FEBRUARY 22, 1989 w ~-">»w;ent- 

• 6:00 P.M. *WT8o fi # 

1800 Oakdale Avenue, Dining Room MAR 7 jggg 
San Francisco, California 

I. CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commis- 
sion was called to order by Commissioner Jones, Chairperson, on 
Wednesday, February 22, 1989 at 6:15 p.m. 

II. ROLL CALL 

Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Others Present: Robert Badgley, Deputy Director, CWP; 
Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, 
Southeast Community Facility Manager; Cheryl Towns, Public 
Information Officer; Ronald Colthirst, Aide for Assemblyman 
John Burton; Rufus Davis, Bayview-Hunters Point Crime 
Abatement Committee. 

III. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by Commis- 
sioner Palega and carried to adopt minutes of February 9, 1989. 

IV. COMMUNICATIONS 

Mr. Pitcher discussed communiques that were sent to Commission- 
ers for their perusal: 

a) Bayview Repertory Theatre Company - A response was sent 
to Ms. Ruth Williams, Executive Director, regarding 
their request for lease of space — the matter was refer- 
red to the Child Care & Senior Area Vacancies Committee. 

b) S.F. Police Department - Captain Gregory Winters, 
Commanding Officer of Support Services Divison requested 
securing space in the vacant senior area. 

ACTION: A motion was made by Commissioner Jackson, 
seconded by Commissioner Ettinger and 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

FEBRUARY 22, 1989 MINUTES Page 2 



carried to refer the request to the appro- 
priate Committee. 

c) Decorative Plant Service Company - A response was sent 
to Mr. Cockburn regarding landscaping contracts and 
maintenance. The request was approved to offset $260 
per month against the rent, until April of 1989 (per 
Annual Appropriations Ordinance, Section 4.5). The 
City will assume landscaping after April of this year. 

V. COMMITTEE REPORTS 

a) Community Meeting Room - Commissioner Palega reported 
that during the meeting of February 21st, the fee 
structure and schedule were discussed. Another Commit- 
tee meeting has been scheduled for March 21st, at which 
time, they will arrive at a decision on recommendations. 

ACTION: A motion was made by Commissioner Garling- 
ton, seconded by Commissioner Madison and 
carried to receive the minutes of January 
31st. 

b) Child Care & Senior Area Vacancies - No report was given. 

VI. DISCUSSION - PROPOSED AMENDMENTS TO COMMISSION LEGISLATION 
SECTIONS 54.2(d) and (f) 

Mr. Pitcher outlined the following: 

a) Section 54.2(d) - Has reference to the Chairperson. It 
was requested at the last Commission meeting to change 
the title of the Chairperson of the Commission to 
President . Since the committees have been formed, there 
has been some controversy because the officers are also 
called Chairpersons. 

ACTION: A motion was made by Commissioner Jackson, 
seconded by Commissioner Brown and carried 
to make an amendment to Section 54.2(d) to 
read: "President." 

b) Section 54.2(f) - Has reference to the fees being paid 
to the Commissioners for attendance at Commission or 
Committee meetings. It was suggested at the last Com- 
mission meeting to raise the compensation for meeting 
attendance from $25 to $50 per meeting, not to exceed 
the overall total of $100 per month . ~~~ 

ACTION: A motion was made by Commissioner Jackson, 
seconded by Commissioner Garlington and 
carried to make an amendment to Section 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

FEBRUARY 22, 1989 MINUTES Page 3 



54.2(f) to read: "Payment of $50 to 
Commissioners per Commission or Committee 
meetings, not to exceed $100 per month. 

The City Attorney's Office does not foresee any problems with 
the aforementioned items, provided approval of the Board of 
Supervisors. The City Attorney's Office did caution that in 
requesting an amendment to the legislation, the Commission must 
have justifications as to why the Commission wants these changes. 

Mr. Pitcher suggested that the Chairperson, Commissioner Jones, 
be granted the power to work with staff in drafting the adequate 
justifications. Mr. Badgley reiterated that the action of the 
Commission cannot supersede 9ity Ordinance. If the proposed 
amendments are passed by the Board and Mayor, the Rules of Order 
would have to be changed to reflect Such. 

ACTION: A motion was made by Commissioner Jackson, 
seconded by Commissioner Garlington and 
carried to authorize Commissioner Jones to 
work with staff in drafting the adequate 
justifications for submission to the Board 
and Mayor. 

VII. NEW BUSINESS 

Mr. Pitcher reported that the Alcohol Program had submitted 
information for the Commission to review. Representatives of 
the program attended the meeting of the Community Meeting Room 
Committee the previous night and Mr. Pitcher suggested that they 
be scheduled to appear before the Commission at the next meeting, 
Commissioner Jones felt that this matter should be referred to 
the Committee for their consideration and feedback to the full 
Commission. She suggested that a letter be sent, i ndicating 
that the information has been received and giving a date to 
appear before the Committee. Commissioner Palega recommended 
that representatives of the program attend the Committee meeting 
on March 21st. 

Commissioner Palega made the motion to send the Alcohol Program 
an invitation to the March 21st meeting, however, there was a 
discussion on the motion. Commissioner Brown clarified that the 
group has already given a presentation and was very explicit 
about their needs. The Committee was supportive of their re- 
quest, but did not have the ability to address them at this time. 
The group was asked to provide a formal written request, which 
they have done, explaining their financial condition on how they 
plan to make payments. foe the rental of space. She questioned the 
rationale for asking the group to be present at the March 21st meeting, unless 
new information has been added. Also, the Committee would be in the midst of 
negotiating a contract at that time. Commissioner Brown suggested that a 
letter be sent acknowledging that the information has been received for the 
Committee's consideration. 



SOUTHEAST COMMUNITY FACILITY COMMISSION PAGE 4 

FEBRUARY 22, 1989 MINUTES 



ACTION: Commissioner Palega was not aware that the group had 
already made a presentation and withdrew his motion. 

Commissioner Garlington concurred with Commissioner Brown that another lengthy 
presentation was not necessary. She recommended that the Committee establish 
a schedule for the group because their request is on a regular basis (7 days 
per week). She emphasized that it was not the desire of the Commission to 
allow one particular group to monopolize the space. 

Commissioner Jones noted that Mothers and Fathers of Concern, part of the 
Alcohol Program, is also requesting permission to hold a six-week training 
session, beginning Tuesday, March 21st, 10:00-11:30 a.m. and space for their 
support group meetings on the second Monday of each month. Mr. Pitcher suggested 
allowing them to utilize the vacant senior or child care areas. Commissioner 
Garlington indicated that it should be stipulated that they will have use of 
these vacant areas only on a temporary basis. 

Point of clarification was made by Commissioner Jones: 

(a) The Commission is not at present, in a position to make a commitment 
regarding the Community Meeting Room because they need to complete the 
process of reviewing the use of space. 

(b) It has been suggested that the applicants be notified that there 
are other available spaces in the building, until such time that the 
Committee completes their process. 

Commissioner Brown addressed concerns regarding: 

(a) the Commission being placed in a situation on making hasty judgments 
in order to accommodate an immediate need; 

(b) the Commission not being able to do a thorough job; and 

(c) the Commission may regret making decisions because of a lack of an 
established precedent. 

Commissioner Ettinger stressed the need for the Commission to either meet the 
applicants* needs or advise them otherwise. Mr. Badgley suggested that the matter 
of short-term space usage be referred to staff for additional research and for 
devising some type of schedule. Ongoing uses -may not be accommodated 
at this time. 

Mr. Pitcher explained that motions cannot be made under New Business. Therefore, 
issues being discussed would have to be placed on the agenda of another meeting. 
After further discussion, Commissioner Jones suggested that the issues be 
referred to the staff— authorizing them to handle immediate needs until the 
Commission completes their process. 

Commissioner Ettinger requested a meeting to discuss the vacant senior area. 
Mr. Pitcher strongly recommended that the Commission consider a program that 
provides services for seniors because the intent of that space is for senior 
programming. The Committee agreed to meet on Wednesday, March 8, 1989, 6:00 p.m. 



SOUTHEAST COMMUNITY FACILITY COMMISSION PAGE 5 

FEBRUARY 22, 1939 MINUTES 



Commissioner Jones asked that a letter be forwarded to Dr. George Davis seeking 
his intent and advising him that the vacant senior area will be discussed on 
March 8th. If Dr. Davis expresses no interest, the Department of Real Estate 
could be notified to proceed with soliciting proposals from senior providers. 

III. PUBLIC COMMENTS 

Mr. Ronald Colthirst, Aide for Assemblyman John Burton was introduced. 

IX. ADJOURNMENT 

Commissioner Jones made the motion for adjournment, moved by the body and 
carried unanimously. Meeting adjourned at 7:15 p.m. 



AP:CT:aa 
3/3/89 



*MUME Nra Dgpr 

MAR 7 1989 

~Sf & NOTICE OF ****** 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 



-gZ MARCH 9, 1989 

SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 OAKDALE AVENUE 

6:00 P. M. 
SAN FRANCISCO, CALIFORNIA 94124 

AGENDA 

I. CALL TO ORDER 
II. ROLL CALL 
III. APPROVAL OF MINUTES 

IV. COMMUNICATIONS 
V. COMMITTEE REPORTS 

A. COMMUNITY MEETING ROOM 

B. CHILDCARE AND SENIOR AREA VACANCIES 

VI. DISCUSSION - SECF/CLEAN WATER PROGRAM 1989-90 BUDGET 

VII. NEW BUSINESS 

VIII. PUBLIC COMMENT 

IX. ADJOURNMENT 



2 

V*1 



d£ 



MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 

THURSDAY, MARCH 9, 1989 

6:00 P.M. 

1800 Oakdale Avenue, Dining Room 

San Francisco, California 



DOCUMENTS DEPT. 

I/.AR 3 8 1S89 

SAN FRANCISCO 
OUR* IC MBRA.QV 



II 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commission was called 
to order by Commissioner Jones, Chairperson, on Thursday, March 9, 1989 at 
6:05 p.m. 



ROLL CALL 



Commissioners 



Present: 

\ 



Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 



Bobbrie Brown 
Matt Ettinger 
Ethel Garlington 
Espanola Jackson 
Shirley Jones 
Scott Madison 
Sululagi Palega 



Others Present: R. Todd Cockburn, Executive Director, CWP; Alex Pitcher, 
Public Affairs Manager, CWP; Robert Duncan, Southeast Community Facility 
Manager; Cheryl Towns, Public Information Officer; Rufus Davis, BVHP 
Crime Abatement Committee; Liz Palega, Secretary, SECCC/Acting Secretary, 
SECF Commission. 



III. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by Commissioner 
Garlington and carried to adopt minutes of February 22, 1989. 

IV. COMMUNICATIONS 

All communications were sent to Commissioners for their perusal--no comments 
were made. 



COMMITTEE REPORTS 

a) Community Meeting Room 
March 21, 1989. 



No report was given. Next meeting is 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

MARCH 9, 1989 MINUTES Page 2 



b) Child Care & Senior Area Vacancies - Commissioner Ettinger, Chair- 
person, reported that the Committee met on March 8, 1989 to discuss 
the senior area vacancy and existing senior program at the Southeast 
Community Facility. He highlighted various issues that were dis- 
cussed and concluded that there were no actions taken. (Details of 
meeting are on March 8, 1989 summary) 

Commissioner Madison felt that senior service organizations should 
be contacted or a public hearing held, to generate a prospective 
tenant for the senior area. It was suggested by Commissioner 
Garlington that notices of availability be posted in newspapers and 
circulated through flyers. Commissioner Brown also suggested 
acquiring a zip code registry of senior care providers in the 
immediate area. 

Mr. Cockburn recommended that the Committee explore: 

- the senior care services that are presently established in the 
area to ascertain if any of them require a space; 

- the financial status of these type of organizations, for 
example, many of them are churches and are seeking free rent; 
and 

- the coordination of the senior area with classes offered by 
the community college in adult and senior health care. 
Ms. Walton should be contacted as to what the linkage is 
between the two areas. 

ACTION: A motion was made by Commissioner Madison, seconded by 
Commissioner Brown and carried to accept the Chair- 
person's report. 

VI. DISCUSSION - SECF/CLEAN WATER PROGRAM 1989-90 BUDGET 

Mr. Cockburn gave a detailed presentation of the budget process. (Tape 
available) 

ACTION: A motion was made by Commissioner Madison, seconded by 
Commissioner Garlington and carried to accept 
Mr. Cockburn' s report. 

VII. NEW BUSINESS 

Ms. Towns asked for Commissioners' listing preferences in reference to the 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

MARCH 9, 1989 MINUTES Page 3 



letter from the Mayor's Office, dated February 28, 1989, requesting informa- 
tion for the city directory. Mr. Cockburn added that the Clean Water Program 
will be relocating to 1550 Evans and the Commissioners may use that address. 
The Commissioners provided the required information. 

Commissioner Madison noted that the next meeting, March 22nd, will be the 
public hearing. He asked if there were some type of preparation needed for 
the hearing. Mr. Cockburn indicated that the purpose of the hearing by the 
Commission is to solicit information and not debate any speaker's views. 
Speaker cards should be completed prior to the hearing so that the Commission 
can determine the time allowed for each speaker. Commission Palega suggested 
that a timer be provided to assist with the monitoring of speakers. Commis- 
sioner Jackson felt that the invitees should be granted 5-10 minutes to make 
their presentations--all others should be given 3 minutes maximum. 



VIII. ADJOURNMENT 



A motion was made by Commissioner Garlington, seconded by Commissioner Palega 
and carried for adjournment. Meeting adjourned at 7:50 p.m. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



March 22, 1989 



The Agenda of this meeting is missing. 



San Francisco Public Library 
Government Information Center 



SP 



57Z ^Sf 

* 2 



3/m/M 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

PUBLIC HEARING nnoiiMCk 

CHILDCARE NEEDS IN BAYVIEW HUNTERS POINT UUC UMENTS DEP 

WEDNESDAY- MARCH 22, 1989 add 1 o icon 

6:00 P.M. MKK 13 lby ^ 

1800 Oakdale Avenue, Community Room SAH FRaiMCISCQ 

San Francisco, California 941 ~"*uo » irqapv 



"> 



"VTlCtuJ^ 



SUMMARY 



Commissioner Jones introduced the SECF Commissioners and staff." A 
"Welcome" statement was made by Commissioner Jackson. Commissioner 
Ettinger briefly explained the goal/purpose of the hearing: To 
determine the needs of the community, to seek information about the 
type of childcare provider to operate the center, and try to meet as 
many of the needs as possible. The Commissioners felt that this 
hearing could provide the needed input so that their decisions would be 
based upon relevant information. 

Participants who gave testimony were: 

1) Deborah Morrison, Mayor's Advisory Council on Childcare 
expressed that there is clearly a defined need for more 
childcare in this community. The needs assessment that was 
administered for the Southeast Center students indicated that more 
students would attend classes if childcare were available. The 
Commission was asked to consider subsidized rates, as opposed to 
market rate services. Ms. Morrison supported the 24-hour 
childcare services. 

2) Karen Goodson Pierce, GAIN Coordinator, explained the 
correlation between the GAIN Program and childcare. The GAIN 
Program is phased in through the department of Social Services 
(DSS) under the GAIN plan (approved by State (DSS). The DSS 
does not operate a childcare program. They contract with an 
outside agency, the Children's Council of S.F. which administers 
the childcare for GAIN participants. The reason that the GAIN 
Program is a factor in childcare services is because they are 
creating a large influx of new participants. This means that 
there will be a greater demand for childcare throughout the City 
as the program progresses. 

It is anticipated that the GAIN Program will phase in about 3,100 
participants by the end of fiscal year 89-90. About 2,500 will be 
active in the GAIN Program and many of them will require 
childcare services. The main emphasis for this facility is that 
the Southeast Community College has been one of the target 
campuses for GAIN participants requiring remedial education, other 
than ESL. There are approximately 63 GAIN participants who are 



enrolled in some form of basic education at the Southeast Center 
and receiving childcare. 

The GAIN Program pays up to market rate for childcare, provided 
the participant is involved in a training program. This means 
that childcare providers are guaranteed payment for services. 
In terms of this facility, over a period of time, there is a 
possibility that this childcare program will house most of the 
children of GAIN participants. There is no requirement as to 
which childcare program the participants use- -they have a 
choice. The participants are referred to the Children's Council 
and they decide the appropriate center to best meet their needs. 
Generally, the participants are encouraged to select a facility 
that is near their residence or close to their training activity. 
The law mandates that if there is no childcare within a half 
hour trip between the home and the childcare program, the 
participants can be deferred. It is anticipated that a number of 
participants attending classes at the Southeast Center will choose 
to have their children nearby, if it is ■■available. 

At the end of three phases of the GAIN Program, it is projected 
that there will be 6,000-8,500 participants enrolled in the 
program. At present, any parent receiving AFDC stipends, and 
whose youngest child is 6 years must participate in the GAIN 
Program. When the job program is instituted, the mandatory age 
will be lowered to parents whose youngest child is three years 
old. At that point, the GAIN population rate may reach as high as 
10,000. The GAIN Program provides childcare payments up to 12 
years of age. They also pay childcare services to relatives or 
individuals outside of a childcare agency. At least 50% of the 
participants will need some form of childcare. 

The GAIN Program has certain target populations --parents whose 
youngest child is 16-18 years of age. All efforts must be made to 
enroll this group into the program because they must be a current 
AFDC recipient to qualify for the program. Once the youngest 
child reaches 18 years old, the grant is discontinued and they are 
automatically terminated fromthe GAIN Program and payments for 
services cease. 

3) Martha Roditti, Executive Director of Children's Council of 

S.F. /Childcare Switchboard, indicated that the needs assessment 
for AFDC recipients with children under 6 years of age resulted 
in 1,281 children needing childcare. There are only 583 slots 
available in this area. Those slots are filled and there is a 
long waiting list. 

A subsidized childcare center is greatly needed and it would be 
more suitable to have a non-profit agency to operate it. There 
are advantages in having non-profit organizations --they are 
eligible for state funding and insurance is easier to acquire. 
The Commission was asked to consider the funding sources, quality 
of program/ education, core programs (community college district, 



The Commission was asked to consider the funding sources, quality 
of program/education, core programs (community college district, 
headstart, preschool, etc.), and a large enough space to 
accommodate as many children as possible. 
Childcare is a business and it takes a lot of expertise. 
Agencies with state funding have different guidelines and programs 
from those that do not. It will take approximately 6 months to 
acquire license for childcare. Ms. Pierce added that the 
licensing process can be handled through the DSS and could 
shorten the process to three months. 

4) Doris Landry, BVHP Coordinator of Children's 
Council/Childcare Switchboard reported that they receive about 
500 calls per month requesting childcare services. Stats 
indicate that childcare is needed for the following reasons: 

a) 45% - persons in school or job training; 

b) 44% - persons employed; and 

c) 22% - persons seeking employment. 

There are 11 preschool programs in this area, ranging from half day to 
full day care and six after school programs. Stats indicate that: 

a) 73% need full-time childcare; 

b) 18% need before or after school care; 

c) 27% need infant care; 

d) 55% need services for children between the age of 2-5 
years ; and 

e) 18% need services for school age children, 6 years or 
older. 

In this community, the average waiting period for these programs is 3-6 
months. These programs are all full. There are only two subsidized 
infant care programs in this community, Grace Childcare Development 
and CAHEED Infant Day Care. The Children's Council does subsidized 
programs for low income eligible parents who are either working or in 
job training. They are subsidized through the Alternative Payments 
Program, Family Day Care Program, Childcare Assistance Program or 
Private Industry Council. 

5) P atricia Wal ton. Director of Southeast Community College 
Center expressed that childcare has always been a large concern 
for the students. She met with the students to ascertain their 
concerns and input: 

a) infant care is very much needed; 

b) childcare facility should be opened longer hours; 

c) childcare facility should accommodate the working parents; 

d) accommodate those parents that have more than 3 children; 

e) accommodate abused children; 

f) flexibility of pick up time so that students can study; 

g) weekend childcare; and 

h) accommodate students who reside outside the area. 



The students will need early mornings, late evenings and weekend 
childcare services. If the college reaches its full capacity of 
5,000-7,000 students, the percentage of childcare needed would be 
tremendous. Approximately 80% of the students are in need of 
childcare. The SFCC District has a core training program in early 
childhood development for state licensor offered at the John Adams 
Center. 

6) Dorothy Ingram, Instructor at John Adams Child Development 
Center, stated that the center is currently open from 7:45 a.m. to 
3:00 p.m. The ages of the children are 2-5 years old and the 
capacity is 35 children. The focus of the program is to provide 
affordable childcare, low income childcare, and to give the 
parents an opportunity to be educated in this field. About 90% of 
the parents are enrolled at John Adams Center in adult basic 
education, GED preparation and nursing programs. They are able 

to take child development for 1 hour daily and interact with their 
children. The staffing consist of one full-time instructor (25 
hours per week), one part-time instructor (10 hours per week), six 
teachers 1 aides, a cook and a custodian- -provided through the 
SFCC District. About 41% of the students need infant care. It 
is hoped that a similar program can be provided at this facility. 

7) Gwen Tillman, GAIN Childcare Coordinator of Children's 
Council/Childcare Switchboard indicated that there are 
childcare monies available in the GAIN Program. A program that 
is already visible in the community and has ongoing salaries can 
obtain these funds. There are no City monies for slots--slots 
cannot be increased without identified children. It is the 
responsibility of the Children's Council to make childcare 
payments and provide support services for childcare providers, 
as well as assist in educating parents. The Children's Council 
has all the expertise in manning childcare and providing the 
resources, i.e. funding, staffing and pertinent childcare 
information. There are parents who are low Income, but are not 
eligible for the GAIN Program, and cannot find childcare to 
accommodate them. The need for infant care is increasing because 
of the high teenage parent rates. 

8) Samey Hagwood expressed the need for a 24-hour childcare, 

7 days a week. He also stressed the importance of this facility 
providing educational services for children and providers. 

9) Michael Gonzales, Program Director of S.F. Educational 
Services, stated that childcare is steadily increasing, however, 
there will be a change in types of services required because of 
the drug problem. The childcare provider that operates this 
facility should make provisions for children that are affected by 
substance abuse. These children will require special needs. The 
Commission was asked to consider a three phase approach in 
admitting children to the facility: 

a) general childcare operation for this community; 



b) preschool educational component or infant care for those 
children that are affected by substance abuse; and 

c) City employees or those individuals who work in this area, 
but do not necessarily reside in the community. 

10) Rosa Marshall, Postal Service, APWU, expressed their 
interest in the facility. It was noted that there are postal 
service employees who reside and work in the community. 

11) Careth Reid, Whitney Young Child Development Center asked 

the Commission to consider accommodations for children that are 
sick or abused. These children need special provisions and staff. 

12) Reverend Milton Williams, Bayview Baptist Church expressed 
that this project should be a community effort. Children are 
nurtured by the environment they are in- -with the childcare in a 
college setting and using the appropriate resources, these 
children will have a positive direction. The Bayview Baptist Day 
Care Center serves 76 children, starting from 2 years of age. 
Infant care and after school care is very much needed. Many 
facilities are open until 6:00 p.m. and parents have to pay fines 
when they are late in picking up their children. 

Commissioner Jones thanked everyone for expressing their concerns. 
This information will be reviewed by the Committee to generate a plan 
for opening the center. 

The public hearing adjourned at 8:20 p.m. 



^Or NOTICE OF 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 
APRIL 13, 1989 
1800 Oakdale Avenue 
6:00 P.M. 
SAN FRANCISCO, CALIFORNIA 94124 



AGENDA 



I. CALL TO ORDER 

II. ROLL CALL 

III. APPROVAL OF MINUTES 
IV. COMMUNICATIONS 

V. COMMITTEE REPORTS 

A. COMMUNITY MEETING ROOM 

B. CHILDCARE AND SENIOR 



DOCUMENTS DEPT, 

APR 1 3 1S89 

SAN FRANCISQO 

»UBL(C URRAPV 



VI. NEW BUSINESS 

VII. PUBLIC COMMENT 

VIII. ADJOURNMENT 



~st 



MINUTES 
SOUTHEAST COMMUNITY FACILITY COMMISSION 
THURSDAY, APRIL 13, 1989 
6:00 P.M. 
1800 Oakdale Avenue, Dining Room 
San Francisco, California 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Palega, Vice 
Chairperson, on Thursday, April 13, 1989 at 6:00 p.m. 



II. ROLL CALL 



Commissioners DOCUMENTS D££T 



Present: Commissioner Bobbrie Brown - 1989 

Commissioner Matt Ettinger 

Commissioner Ethel Garlington ®*N S^ftL^^Q 
Commissioner Espanola Jackson 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Excused: Commissioner Shirley Jones 

Others Present: Harry Quinn, Department of Real Estate; 
Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, 
SECF Manager; Cheryl Towns, Public Information Officer; 
Rufus Davis, BVHP Crime Abatement Committee; Willie 
McDowell, Secretary, CWP; and Liz Palega, Secretary, 
SFCCD/SECF Commission. 



II. APPROVAL OF MINUTES 

The summary of the public hearing on childcare was reviewed 
by the Commissioners. Minutes were not required. 

IV. COMMUNICATIONS 

Mr. Pitcher indicated that he was awaiting written communica- 
tion from the Urban Economic Development Corporation (UEDC) . 
The UEDC is requesting space to conduct minority training 
workshops for potential entrepreneurs. The sessions will run 
six weeks on Thursday evenings, 6-8 p.m. from April 27 to 
June 1. They are requesting use of the vacant childcare or 
senior area on a temporary basis. 

ACTION: A motion was made by Commissioner Madison, 
seconded by Commissioner Palega and carried 
to refer the matter to staff — to make provi- 
sions to accommodate the UEDC's request. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

APRIL 13, 1989 MINUTES Page 2 



V. COMMITTEE REPORTS 



a) Community Meeting Room - Commissioner Palega reported 
that at the last meeting, it was decided by the 
Committee that there was insufficient information to 
make recommendations. The matter was deferred until 
the staff could compose substantial data to assist 
the Committee. Commissioner Brown commended the 
staff for their support and assistance. 

The police and public health departments have inspec- 
ted the facility for a dance hall permit. The hearing 
for the issuance of the permit has been scheduled for 
April 25th, 1:00 p.m. at the Hall of Justice. The 
Commission need not be present at the hearing. 
Mr. Quinn will represent the SECF and he does not 
anticipate any problems. 

b) Child Care & Senior Area Vacancies - Commissioner 
Ettinger reported that there was a special childcare 
meeting called by the staff to discuss potential 
recommendations. Mr. Quinn highlighted various issues 
that were discussed. The most difficult task is form- 
ulating the perameters for the request for proposals 
(RFPs) . Ms. Karen Pierce, GAIN Coordinator for DSS 
and Ms. Martha Roditti, Executive Director of Chil- 
dren's Council/Childcare Switchboard, will report back 
with additional information on April 21st, 2:00 p.m., 
in the childcare area. (A summary of the meeting was 
available for the Commission's review) There was 
further discussion on the RFP process and the popula- 
tion to be served. 

Commissioner Madison asked for clarification on the 
procedure for calling informal meetings. He had 
concerns regarding the short notice. Commissioner 
Jackson explained that it was discussed at the hearing 
that the staff should meet with childcare providers as 
soon as possible to speed up the process of opening 
the center. Mr. Pitcher added that as a result of 
what transpired at the hearing, the staff decided to 
meet with the GAIN Coordinator and Executive Director 
of Children's Council/Childcare Switchboard. The 
staff was selective in inviting only the chairs of the 
Commission and Committee because of the Brown Act. 
(Any meeting where more than three Commissioners are 
in attendance — constitutes a quorum) Commissioner 
Palega suggested that members of such committees 
should be notified. However, in order to avoid a con- 
flict, some Commissioners would have to partake as 
members of the general public (audience) . 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

APRIL 13 , 1989 MINUTES Page 3 



Commissioner Jackson asked that the additional rest- 
rooms be installed, prior to the submission of propo- 
sals. Mr. Quinn replied that a Community Care 
Licensing staff member will be touring the facility 
in about two weeks; at which time, a decision will be 
made as to what is required to meet their standards. 
The staff can then analyze the cost entailed to in- 
stall the restrooms, cosmetic work and/or physical 
requirements to accommodate the various programs. 

Commissioner Jackson addressed concerns about the 
relocation of the Senior Escort Program outside of 
the community. Mr. Pitcher contacted Mr. Reyes, 
Executive Director of the program as to its status. 
Mr. Reyes confirmed that all the Senior Escort 
Programs will be consolidated into one facility by 
July 1st. The reasons for the consolidation are: 
a) reduction of funds; and b) better administration 
of transportation. 

ACTION: A motion was made by Commissioner Garlington, 
seconded by Commissioner Ettinger and carried 
to invite Mr. Reyes to the next meeting, 
April 26th. 



VI. NEW BUSINESS 

The Commissioners were asked if they wanted a tour of the 
greenhouse. Mr. Quinn will make arrangements for a tour on 
April 26th. 

There was a brief discussion on the responsibilities of the 
Commission to the overall facility, inclusive of the college 
and the greenhouse. 



VII. PUBLIC COMMENTS 



No comments were made 



VIII. ADJOURNMENT 

Commissioner Palega moved for an adjournment. Meeting 
adjourned at 7:20 p.m. 



~8P 



NOTICE OF 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 
_ APRIL 26, 1989 



SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 OAKDALE AVENUE 
6:00 P.M. 
SAN FRANCISCO, CALIFORNIA 94124 

DOCUMENTS PEPT. 

•^ AGENDA 4 1989 

SAN f-K/MM^i^Q 



I. CALL TO ORDER 
II. ROLL CALL 
III. TOUR OF GREENHOUSE FACILITY 
IV. APPROVAL OF MINUTES 

V. COMMUNICATIONS 
VI. COMMITTEE REPORTS 

A. COMMUNITY MEETING ROOM 

B. CHILDCARE & SENIOR AREA VACANCIES - 

MR. VINCENT REYES, EXECUTIVE DIRECTOR 
OF SENIOR ESCORT PROGRAM 
VII. NEW BUSINESS 
VIII. PUBLIC COMMENT 
IX. ADJOURNMENT 






fe/*f 



MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 

WEDNESDAY, APRIL 26, 1989 

6:00 P.M. 

1800 Oakdale Avenue, Dining Room 

San Francisco, California 



DOCUMENTS DEPT 

MAY 3 1989 



SAN FRANCiSCO 

Ol ift| id I IROAPV 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commis- 
sion was called to order by Commissioner Jones, Chairperson, on 
Wednesday, April 26, 1989 at 6:10 p.m. 



ROLL CALL 

Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Others Present: Harry Quinn, Department of Real Estate; 
Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, 
SECF Manager; Cheryl Towns, Public Information Officer; 
Rebecca Stark, President, BVHP Crime Prevention Councils; 
Harold Brooks, resident; Willie McDowell, Secretary, CWP; 
and Liz Palega, Secretary, SFCCD/SECF Commission. 



TOUR OF GREENHOUSE FACILITY 

Tour and overview of the operation/maintenance of the green- 
house facility was conducted by Mr. Eduard Rathbun, President 
of Decorative Plant Service Company and staff. 



APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by Commis- 
sioner Palega and carried to adopt minutes of April 13, 1989. 



V 



COMMUNICATIONS 



A letter of introduction was submitted from Mr. Bryan Freeman, 
Sales Representative of Hewlett-Packard. 

An invitation was sent to Mr. Vincent Reyes, Executive Director 
of the S.F. Senior Escort Program to address issues concerning 
the program. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

APRIL 26 , 19 89 MINUTES Page 2 



City Attorney Louise Renne's Office has requested an annual 
statement of income from the Commission by April 30 , 1989. 
Mr. Pitcher stated that the Commission will have to comply, 
however , he will inquire from the City Attorney's office, if 
more time is permissible. Mr. Pitcher offered to assist the 
Commission in preparing the statement. 

VI. COMMITTEE REPORTS 

a) Community Meeting Room - No report was given. The 
staff is in the process of structuring recommendations 
to present to the Committee. 

Mr. Quinn announced that the dance hall permit has 
been approved and negotiations are underway to waive 
the $350 annual fee. 

b) Childcare & Senior Area Vacancies - Ms. Towns gave an 
update of the childcare meeting that was held on 
April 21st. (Summary of meeting was submitted for the 
Commissioners ' review) 

Mr. Rick Langford, State Licensing/Childcare, will 
survey the childcare facility to ascertain the actual 
number of children to be served. The latest blueprint 
will be made available to assist him. 

It is anticipated that after the next meeting of the 
staff and childcare providers, there will be adequate 
information to submit recommendations to the Committee. 

ACTION: A motion was made by Commissioner Jackson, 
seconded by Commissioner Garlington and 
carried to accept the Committee reports. 

VII. NEW BUSINESS 

Ms. Rebecca Stark, President of the BVHP Crime Prevention 
Councils, expressed concern from the community-at-large regard- 
ing the consolidation of the Senior Escort Programs. Support 
letters from community agencies were distributed. Ms. Stark 
addressed contradictions of rationale that were given for the 
consolidation: 

a) Lack of funding - The rental of the new facility is 
far more expensive. 

b) Administration of transportation - The time involved 
in transporting seniors would be greater from the new 
site and less practical. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

APRIL 26, 1989 MINUTES Page 3 



After much discussion, it was concluded that the seniors were 
not adequately being serviced. Some questions and concerns 
were raised: 

a) How much of the $2.6 million budget was allocated to 
the BVHP Senior Escort Program? 

b) Where were the 10% cuts being made? 

c) Clarification of the reorganization plan for 1989-90. 

d) Staffing, particularly the administrative positions. 

e) Misappropriation of funds that resulted in an audit. 

f) Mr. Vincent Reyes 1 willful disregard to the Commis- 
sion's request to meet. 

Commissioner Palega suggested that a letter be sent to Chief 
Jordan, S.F. Police Department, apprising him that Mr. Reyes 
was invited to address issues of concern but has not responded 
nor sent a representative. Also, the letter should include an 
invitation for Chief Jordan to meet with the Commission as 
soon as possible. 

ACTION: A motion was made by Commissioner Palega, 
seconded by Commissioner Garlington and 
carried to invite Chief Jordan to meet 
with the Commission. 

Commissioner Jones asked that copies of the above letter be 
forwarded to the Mayor, Board of Supervisors, Deputy Mayors 
and Police Commission. It was suggested that the meeting be 
held at the Southeast Community Facility. The staff will 
obtain copies of the Senior Escort Program's audit and budget. 

Commissioner Madison indicated that the Grace Childcare Devel- 
opment Center was in the process of closing. He had concerns 
of trying to maintain the 100 childcare slots within the com- 
munity. Commissioner Jones explained that the facility is 
temporarily operated by another agency until July 1st. The 
State has issued an RFP, deadline May 18th — at which time, 
they will present the funding to another agency that meets the 
criteria. The Commission requested that a letter be forwarded 
to Mr. Larry Jacobson, Property Manager of S.F. Unified School 
District, seeking clarification. 

Mr. Duncan asked that Mr. Jim Jefferson, Architect/President 
of the Fire Commission, be invited to attend a Commission 
meeting. 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
APRIL 26, 1989 MINUTES 



Page 4 



ACTION: A motion was made by Commissioner Brown, 
seconded by Commissioner Palega and 
carried to invite Mr. Jefferson to the 
next meeting. 

Commissioner Garlington asked that the next SECF Commission 
meeting be rescheduled because of a prior commitment she had 
to the SECC Advisory Board on May 11th. 



ACTION: A motion was made by Commissioner 

Garlington, seconded by Commissioner 
Jackson and carried to hold the next 
SECF Commission meeting on Wednesday, 
May 10, 1989 . 

Commissioner Palega acknowledged and thanked staff for 
their outstanding work and support. 



ACTION: A motion was made by Commissioner Jones, 
seconded by Commissioner Palega and 
carried to forward a letter of commenda- 
tion to Mr. R. Todd Cockburn and staff. 



Fill 



PUBLIC COMMENT 



Mr. Harold Brooks expressed how delighted he was in the estab- 
lishment of the Commission and the work they are doing. 



IX. ADJOURNMENT 



A motion was made by Commissioner Garlington, seconded by 
Commissioner Brown and carried for adjournment. The meeting 
adjourned at 8:00 p.m. 



DOCUMENTS DEPT. 

MAY 8 1989 

SAN FRANCISCO 
^•» im. iC. • mo APV 



r5^ NOTICE OF RESCHEDULED 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

^ MAY 10, 1989 

SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 Oakdale Avenue 
6:00 P. M. 
SAN FRANCISCO, CALIFORNIA 9^124 

^ AGENDA 

I. CALL TO ORDER 

I I . ROLL CALL 

111. APPROVAL OF MINUTES 

IV. COMMUNICATIONS 

V. DISCUSSION - SENIOR ESCORT PROGRAM 

VI. DISCUSSION - GREENHOUSE FACILITY MOU 

VI I. NEW BUSINESS 

VIM. PUBLIC COMMENT 

IX. ADJOURNMENT 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



May 10, 1989 



The Minutes of this meeting are missing. 



San Francisco Public Library 
Government Information Center 



^cSp DOCUMENTS DEPT. 

MAY 2 2 1989 

NOTICE OF MEETING 

°«<«| JO \ IROAPV 

^ SOUTHEAST COMMUNITY FACILITY COMMISSION 

<£ MAY 24, 1989 

SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
6:00 P. M. 
SAN FRANCISCO, CALIFORNIA 94124 

2£ AGENDA 

I. CALL TO ORDER 

II. ROLL CALL 

III. APPROVAL OF MINUTES 

IV. COMMUNICATIONS 

V. DISCUSSION - Senior Escort Program Proposed Consolidation 

Vincent Reyes, Executive Director 

VI. NEW BUSINESS 

VII. PUBLIC COMMENT 

VI 1 1 . AD JOURNMEN T 



MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 

WEDNESDAYS MAY 24 , 1989 

6:00 P.M. DOCUMENTS DEPT 

1800 Oakdale Avenue, Dining Room 

San Francisco, California JUN 81989 



4/M 



SAN FRANCISCO 
p U«UC LIBRARY 



I. CALL TO ORDER 



The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Jones, 
Chairperson, on Wednesday, May 24, 1989 at 6:15 p.m. 



II. ROLL CALL 



Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner *Sululagi Palega 

Excused: Commissioner Ethel Garlington 

Others Present: R. Todd Cockburn, Executive Director 
of Clean Water Program (CWP) ; Harry Quinn, Department 
of Real Estate; Alex Pitcher, Public Affairs Manager, 
CWP; Vincent Reyes, Executive Director of S.F. Senior 
Escort Program; Operations Director of Senior Escort 
Program; Frank del Campo, Representative of UPE, Local 
790; Rebecca Stark, President of Crime Prevention 
Councils; Annie Birkwell, Coordinator of Western Addi- 
tion Senior Escort Program; Patricia Walton, Director 
of Southeast Community College Center; Cheryl Towns, 
Public Information Officer; Harold Brooks, resident; 
Willie McDowell, SECF Staff Person, CWP; Liz Palega, 
Secretary, SFCCD/SECF Commission 



III. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by 
Commissioner Ettinger and carried to adopt minutes of 
May 10, 1989. 



IV. COMMUNICATIONS 

Commissioner Jackson moved, seconded by Commissioner Brown 
and carried to accept communications that were submitted. 



SECF COMMISSION 

MAY 24 , 1989 MINUTES Page 2 



DISCUSSION - SENIOR ESCORT PROGRAM PROPOSED CONSOLIDATION 

Mr. Vincent Reyes apologized for missing the previous meet- 
ing. The reorganization plan was distributed to the Com- 
mission for review and discussion. The BVHP Senior Escort 
Program is not closing and all efforts are being made to 
expand services in the area. The program is affected by 
the City deficit and fortunately , the administration was 
able to devise a feasible plan to continue operations of 
the program. The Mayor's office has been working closely^ 
with Mr. Reyes in trying to preserve the present services 
by stretching the available funds. 

Presently , the Senior Escort Program consists of four to 
five satellite offices throughout the City and it is being 
proposed that these offices be merged. The consolidation 
of these offices into one central location to dispatch 
transportation services would save the program about $12- 
13,000 annually in rental costs. Also, it has been diffi- 
cult relocating personnel (drivers) to serve the seniors. 
They will cut their management team from eight to three. 
The employees will not be laid off, however, some will be 
asked to take a reduction in >pay. 

Despite the cutbacks, the Senior Escort Program is trying 
to expand their services. Mr. Reyes has been negotiating 
through the Mayor's office and the Office of Community 
Development (OCD) , to acquire a contract that OCD has with 
Delancey Street. Delancey Street services seniors in this 
area by transporting them in vans. OCD was funded by HUD 
and that funding will expire at the end of June. As a 
result of the negotiation, OCD will give the Senior Escort 
Program the contract to absorb its clients (about 7 0) and 
two of its vans. The vans will increase their vehicle 
fleet from six to eight and two of those vehicles will be 
identified exclusively for the Bayview Hunters Point area. 
In terms of the cost savings, although the BVHP Senior 
Escort Program has the least amount of clients, it has 
been the most expensive because of cab fares to and from 
medical appointments (about $30 round trip)". Currently 
the vans are only used to transport group excursions for 
grocery shopping or recreational purposes. However, with 
the additional vans, they will be able to transport clients 
individually for medical, banking or personal services, 
i.e. social security offices, visiting friends, etc. There 
have been problems with cab companies because many of them 
do not want to come into certain areas of Bayview Hunters 
Point. The excuse has been that this area is a high crime 
area. Cabs will continue to be used after the consolida- 
tion, for those seniors who cannot get into the vans or 
ride the buses. 



SECF COMMISSION 

MAY 24, 1989 MINUTES Page 3 



The number of drop-in clients in the various communities 
has been minimal. The Senior Escort Program is not a drop- 
in center — it is primarily for dispatching people to trans- 
port seniors. Basically, the reorganization plan is to 
save rent monies by not having outside locations. The 
priority is improved services rather than physical sites. 

The Senior Escort Program is also forming a crime preven- 
tion unit in which two to three officers and three to four 
staff members will do community outreach (door-to-door, 
leaflets, media, etc.). North and South of Market areas 
have already been consolidated as a result of last year f s 
cuts,. The Senior Escort Program was asked to submit budget 
cuts at a 10% level without decreasing positions. Mr. Reyes 
was faced with the choice of where to cut and felt that 
sustaining jobs was the priority. Otherwise, he would have had 
to cut six positions to meet the 10% decrease. Reductions 
were made in the operational expenses and the number of 
supervisory staff (from 8 to 3) . Presently, the Senior 
Escort Program employs 59 with a budget of $2.2 million. 

A copy of the proposed Senior Escort Program budget for 
fiscal year 1989-90 was submitted to the Chairperson for 
review. Mr. Reyes explained that it has not been finalized 
and that this was a proposal. Commissioner Jones asked 
that Mr. Reyes resubmit last year's or this year's final 
budget. Mr. Reyes will forward a copy of the budget. 

There was a discussion of the BVHP Senior Escort Program — 
its services, clients and employees in comparison to other 
districts, and the effectiveness of the consolidation. 
There are no separate monies allocated for the Bayview 
Hunters Point program and/or other communities. Each dis- 
trict has a different amount spent on rent. Some districts 
have more individuals working in those offices and some 
spend more on transportation than other sites. It would be 
more cost effective to extend services to the Bayview 
Hunters Point from the central location than sustaining the 
present location. The centralization and reorganization 
plan would give the program more efficiency and quality 
control of its dispatching services. Neither services nor 
staff will diminish in Bayview Hunters Point. 

Mr. Pitcher indicated that the Senior Escort Program has 
been very effective because of its linkage with the commu- 
nities — it is a community program. To remove it from the 
communities would be very detrimental. It is important 
that communities have the visibility of City services with- 
in their areas. The population of the Bayview Hunters Point 
community is comparable to other areas, however, about 95% 
of its social service programs have been removed. 



SECF COMMISSION 

MAY 24, 1989 MINUTES Page 4 



Mr. Reyes appreciated the Commission's concerns. He be- 
lieved that the program has great potential for growth, but 
it has been difficult trying to maintain the services they 
have. His strategy with the consolidation is to prove the 
operational stability of the program and a creative super- 
vision/management approach to keep the program afloat. The 
seniors have lobbied the Mayor and City officials in pre- 
venting the 47% cuts in the Senior Escort budget. As a 
result, the budget was not cut as much ($200,000) . 

The rent at the new location is about $45,000 per year for 
a 2,500 square foot area (about 86$ per sq. ft.). It is 
anticipated that as the program grows, additional space 
would have to be sought. The lease will expire June 31st 
of this year. 

Other issues were addressed in terms of cost effectiveness: 
insurance, rental costs, parking, time and mileage involved 
in transportation, possibility of another relocation be- 
cause of short-term lease and the overall consolidation 
process. 

Mr. Reyes was asked to consider the possibility of relocat- 
ing the central office to the Southeast Community Facility 
at some future date. Mr. Reyes will consider the suggestion 
and wanted to work with the Commission and the Mayor's 
office to establish a mechanism for the longevity and sta- 
bility of the program. He had reservations regarding the 
consideration of distance from other communities relative 
to costs. He suggested arranging a meeting with the Mayor's 
office to discuss these possibilities. Commissioner Palega 
thanked Mr. Reyes for his willingness to work with the 
Commission. 

Ms. Stark, Ms. Birkwell and Mr. Brooks addressed issues of 
concern. (Other issues addressed by the Commission and 
audience are available on tape) 

Commissioner Jones thanked Mr. Reyes for his presentation. 
The Commission will write a letter to the Mayor voicing 
their concerns and making suggestions regarding the Senior 
Escort Program. 

Mr. Quinn indicated that it is not known whether the Board 
of Supervisors will extend the lease or whether the appro- 
priation has been approved. However, legislation has been 
submitted to the Board of Supervisors to approve the appro- 
priation of funds for next year's lease. This issue will 
be presented before the Finance Committee next Wednesday, 
May 31, 1989 at 2:00 p.m. 



SECF COMMISSION 

MAY 24, 1989 MINUTES Page 5 



Commissioner Brown clarified that the information submitted 
by the Senior Escort Program was unacceptable and additional 
information should be submitted. 

A motion was made by Commissioner Palega to forward a letter 
to the Mayor with a copy to the Finance Committee requesting 
their consideration of continuing funding in Bayview Hunters 
Point to house the Senior Escort Program. The motion was 
based on the information that was received and the Commis- 
sion's analysis of the cost effectiveness of the program in 
this facility — allowing an additional 1,200 sq. ft. of space 
as opposed to the smaller space and their current rent. 
Also> consideration of the Commission's proposal of moving 
the central office to this facility. 

Mr. Quinn asked for an amendment to the motion: "That the 
letter to the Finance Committee include that the item re- 
garding the Senior Escort Program be continued to allow 
Mr. Reyes an opportunity to research the cost effectiveness 
of the total overall communities." 

Commissioner Jones added to 1;he amendment: "That the 
monies, based upon the savings with the proposal being 
submitted, should allow for retention of the other four 
locations within the communities. Mr. Reyes will explore 
the actual cost savings. 

Commissioner Madison disagreed with the prior amendment in 
that plans for consolidation was a resolution for providing 
services appropriately. The audit report indicated that 
the decentralized offices were insufficient and the staff 
was under utilized. Commissioner Madison felt that the 
centralization of the program's services is a justifiable 
approach. He supported this facility being the central 
location of the Senior Escort Program's headquarters, but 
he did not concur with the separate locations. 

Commissioner Jones explained that her suggestion was to 
have other sites where seniors can obtain drop-in services. 
This would not necessarily have to have full staffing — 
possibly one person to assist seniors with transportation 
needs . 

The motion read that letters will be sent to: 

1) the Board of Supervisors and specifically members 
of the Finance Committee, stating that the SECF 
Commission would like the S.F. Senior Escort matter 
be continued for two weeks until the Commission can 
meet with the Mayor. Copies of the letter to be 
forwarded to the Mayor, the Police Commission and 
Mr. Reyes. 



SECF COMMISSION 

MAY 24, 1989 MINUTES Page 6 



2) the Mayor expressing the SECF Commission's concerns 
and willingness to work with the S.F. Senior Escort 
staff in exploring the possibility of: 

a) housing and centrally locating the Senior 
Escort Program at the Southeast Community 
Facility; and 

b) retaining other senior escort programs with- 
in their communities. 

The aforementioned motion was seconded by Commissioner 
Madison and carried. 

A motion was made by Commissioner Palega f seconded by Commis- 
sioner Brown and carried to designate the Chairperson, 
Commissioner Jones , to approach the Chair of the Finance 
Committee, Supervisor Nancy Walker, prior to the Finance 
Committee meeting regarding concerns of the SECF Commission. 

Commissioners that are able to attend the Finance Committee 
meeting on Wednesday, May 31, 1989, were encouraged to be 
present to support the extension of the senior escort matter 
and the SECF Commissioner's concerns. 

Mr. Reyes thanked the Commission for their assistance and 
support of the Senior Escort Program. 

VI. NEW BUSINESS 

Mr. Frank del Campo, thanked the Commission for the oppor- 
tunity to address them. He was asked to speak on the views 
of the crime prevention professionals that deliver services 
to the Bayview Hunters Point community. He felt it was 
• inappropriate at this time to speak on the topic without 
the crime prevention specialist present. He suggested that 
another time be provided for this presentation. 

VII. PUBLIC COMMENTS 

Comments were made during the discussion of the Senior 
Escort Program proposed consolidation. 

VIII. ADJOURNMENT 

A motion was made by Commissioner Palega, seconded by 
Commissioner Jackson and carried for adjournment. The 
meeting adjourned at 9:10 p.m. 






NOTrCE OF 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 
JUNE 8, 1989 
SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 Oakdale Avenue 
6:00 P. M. 
SAN FRANCISCO, CALIFORNIA 94124 



DOCUMENTS DEPT. 

JUN 81989 

SAN FRANCISCO 



AGENDA 



I. CALL TO ORDER 

II. ROLL CALL 

III. APPROVAL OF MINUTES 

IV, COMMUNICATIONS 

V. REPORT by: Todd Cock&urn, Executive Director of CWP, 

or Designee 

VI. DISCUSSION - SENIOR ESCORT PROGRAM 

VII, DISCUSSION - GREENHOUSE: FACILITY 

VIII, NEW BUSINESS 

IX. PUBLIC COMMENT 

X. ADJOURNMENT 



Jf 



» MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 
THURSDAY, JUNE 8, 1989 
1800 Oakdale Avenue, Dining Room 
San Francisco, California 



DOCUMENTS DEPT. 

J UN ?,7m$ 

SAN FK*i>lwiu*uy 
'"^WUC LIBRARY 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Jones, 
Chairperson, on Thursday, June 8, 1989 at 6:28 p.m. 



II 



ROLL CALL 



Commi s s ioner s 

Present: Commissioner Bobbrie Brown 

Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 

Excused: Commissioner Matt Ettinger 

Commissioner Ethel Garlington 
Commissioner Sululagi Palega 

Others Present: Alex Pitcher, Public Affairs Manager, 
CWP; Cheryl Towns, Public Information Officer; and 
Liz Palega, Secretary, SFCCD/SECF Commission. 



Ill 



APPROVAL OF MINUTES 



A motion was made by Commissioner Madison, seconded by 
Commissioner Jackson and carried to adopt minutes of 
May 24, 1989. 



IV. COMMUNICATIONS 

Commissioner Jones indicated that the letter to the Mayor 
requesting a meeting to discuss the Senior Escort Program, 
has been sent and copies were available for the Commissioners 
to peruse. 

Mr. Edward Rathbun, President of Decorative Plant Service 
Company has acknowledged receipt of the Commission's invita- 
tion. He has requested to be placed on the agenda of the 
scheduled Commission meeting following June 28th (first 
meeting in July) . 

ACTION: A motion was made by Commissioner Jackson, 

seconded by Commissioner Brown and carried to 
accept Mr. Rathbun 1 s request. 



SECF COMMISSION 

JUNE 8, 1989 MINUTES Page 2 



V. REPORT BY TODD COCKBURN OR DESIGNEE 

Mr. Pitcher reported that Mr. Cockburn was unable to attend 
the meeting because of a last minute emergency and Mr. Quinn 
had to attend his son's graduation. 

Mr. Pitcher announced that the Clean Water Program has 
relocated to 1555 Evans Street. There is a large conference 
room available in the new facility to hold the Commission 
meetings, at some future date. Stationery with that address 
can be printed for the Commission. An invitation was extended 
to the Commissioners to visit the new site. 

On Tuesday, June 6th , the City Attorney's Office finalized 
their decision concerning moving to the Fox Plaza. Mr. Cockburn, 
Mr. Roddy, Mr. Quinn and Mr. Pitcher met to review the items 
formerly proposed by the Commission in regards to amendment of 
the ordinance: 

1) • To change the name of the SECF Commission Chairperson 
to "President." 

2) To change the meeting fee for the SECF Commission from 
$25 to $50 per meeting, not to exceed $100 per month. 

They also discussed the rules and regulations of the 
Community Meeting Room in terms of rental fees and appropriate 
monitors/custodians. Commissioner Madison expressed the im- 
portance of speeding up the process of opening the childcare 
center. Mr. Pitcher anticipates a detailed childcare report 
will be available within the next 30 days. 

VI. DISCUSSION - SENIOR ESCORT PROGRAM 

Commissioner Jones contacted Supervisor Ward and shared the 
Commission's concerns regarding the Senior Escort Program. 
She asked Supervisor Ward to table the matter until the SECF 
Commission has had an opportunity to meet with the Mayor. 

Ms. Towns clarified that Supervisor Ward is on the Oversight 
Committee. This committee is a special committee that the 
Board of Supervisors created during the consolidation of the 
11 committees. It is somewhat of a sweep up committee in terms 
of items that cannot be placed under specific categories, i.e. 
finance. The Oversight Committee is always chaired by Supervisor 
Hongisto and administration tends to change — depending upon the 
items on the agenda (meetings are not on a regular basis) . The 
Committee will not necessarily take action during the hearing 
of the Senior Escort Program scheduled for Friday, June 16th. 



SECF COMMISSION 

JUNE 8, 1989 MINUTES Page 3 



However, if the Commission desires any action taken, it was 
suggested that Supervisor Hongisto be contacted to ascertain 
the areas he intends to discuss and/or review. 

Mr. Pitcher clarified that the lease issue for the Senior 
Escort Program will be presented before the Governmental 
Operations Committee — not the Finance Committee. The hearing 
has been tentatively scheduled for Monday, June 26th at 
10:00 a.m., Room 228. Mr. Pitcher will receive confirmation 
the following day — after the Board of Supervisors 1 calendar 
is submitted. The staff will notify the Commissioners of 
the results and furnish the calendar of events. Also, the 
staff will prepare the letter for the Chairperson to submit 
on behalf of the SECF Commission to the Governmental 
Operations Committee. 



VII. NEW BUSINESS 

Mr. Pitcher invited the Commission to a ribbon cutting cere- 
mony for the construction of replacing water mains and 
hydrants in the Bayview Hunters Point district. This is the 
first of many high pressure water system installations 
throughout the City. Implementation will begin June 15th 
from Jamestown Street to Palou Avenue. The ceremony is 
scheduled to be held on Thursday, June 15th, 10:30 a.m. at 
Oakdale and Third. 

Commissioner Jackson expressed how elated she was that the 
City recognizes the Bayview district by being the first for 
this project. Mr. Pitcher added that this also the first 
instance of a City Department (CWP) moving to this area. 
This will bring about a great impact to this area within the 
next two years. 

Mr. Pitcher asked that the Commission consider inviting 
Ms. Patricia Walton, Director of the Southeast Community 
College Center to address the Commission. The greatest 
emphasis of the SECF Commission should be placed in trying 
to get community involvement in the college and identifying 
programs/course offerings to meet the needs of the community 

Commissioner Jackson questioned the status of the SECF 
Director position and the information that the staff was to 
acquire. Mr. Pitcher replied that the information has been 
obtained from the Director of Personnel of Department of 
Public Works. As soon as the staff is situated in the new 
facility, copies of the information will be made available 
for the Commissioner's review. 



SECF COMMISSION 

JUNE 8, 1989 MINUTES Page 4 



Ms. Andie Bosko wishes to donate a piano for the Community 
Meeting Room. She estimates that it is valued at $600 and 
requests a letter of receipt. Mr. Pitcher recommended that 
the piano be appraised before submitting the letter. 

ACTION: A motion was made by Commissioner Jackson, 

seconded by Commissioner Brown and carried to 
accept the piano and submit a letter of appre- 
ciation. 

Commissioner Jones asked that an invitation be extended to 
Ms. Bosko to visit the Southeast Community Facility. 

VIII. ADJOURNMENT 

A motion was made by Commissioner Jackson, seconded by 
Commissioner Brown and carried for adjournment. The meeting 
adjourned at 7:10 p.m. 



p 

72 
i 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 



JUNE 28, 1989 

SOUTHEAST COMMUNITY FACILITY BUILDING 
1800 Oakdale Avenue 

6:00 P.M. 
SAN FRANCISCO, CALIFORNIA 94124 



AGENDA 



I. Call to Order 



DOCUMENTS DEBT. 

JUN 5 7 1988 



II Roll Call SAN FRANCISCO 

±±. koii tan public LIBRARY 

III. Approval of Minutes 

IV. Communications 

V. Report: Todd Cockburn, Executive Director - CWP 

or Designee 

VI. Committee Report - Community Meeting Room 

Resolution - Adoption of Fee Schedule for 

use of Community Meeting Room 

VII. New Business 

VIII. Public Comment 

IX. Closed Session - Personnel 

X. Adjournment 



p 

72 
2 



■3T 



«P MINUTES 
SOUTHEAST COMMUNITY FACILITY COMMISSION 
WEDNESDAY, JUNE 28, 1989 
6:00 P.M. 
1800 Oakdale Avenue, Dining Room 
San Francisco, California 



JUL 10 1989 

SAN FKKWCiSCO 

feMHljO. I.IPPAPV 



CALL TO ORDER 



The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Jones, 
Chairperson, on Wednesday, June 28, 1989 at 6:15 p.m. 



II 



ROLL CALL 



Commissioners 



Present 



Commi 
Commi 
Commi 
Commi 
Commi 
Commi 



ssioner Bobbrie Brown 
ssioner Matt Ettinger 
ssioner Ethel Garlington 
ssioner Espanola Jackson 
ssioner Shirley Jones 
ssioner Sululagi Palega 



Excused 



Commissioner Scott Madison 



Others Present: Harry Quinn, Department of Real 
Estate; Alex Pitcher, Public Affairs Manager, CWP; 
Robert Duncan, SECF Manager; Cheryl Towns, Public 
Information Officer; Harold Brooks, resident; 
Rufus Davis, BVHP Crime Abatement Committee; Sam 
Jordan, Sam Jordan's of California, Inc.; Willie 
McDowell, SECF Staff Person, CWP; and Liz Palega, 
Secretary, SECCD/SECF Commission. 



III. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by 
Commissioner Brown and carried to adopt the minutes of 
June 8, 1989. 



IV. COMMUNICATIONS 

A letter was received from the General Manager of the 
Department of Social Services requesting acquisition of 
the entire senior area. The GAIN Program has expressed 
an interest in acquiring the same area. 

Correspondence was sent to the Board of Supervisors 
expressing opposition of the SECF Commission and neigh- 
borhood agencies/residents regarding the consolidation 



SECF COMMISSION 

JUNE 28 , 1989 MINUTES Page 2 



of the Senior Escort Program. It requested that the 
Board of Supervisors refer the item of the lease of the 
program back to the Governmental Operations Committee to 
allow for public comment. The item will be heard before 
the full Board on July 24 , 1989. 



V. REPORT BY TODD COCKBURN OR DESIGNEE 

Mr. Pitcher announced that Mr. Cockburn will be on vaca- 
tion for the next two weeks. Mr. Pitcher plans to attend 
the NAACP National Convention in Detroit , Michigan and 
will not attend the next Commission meeting. 

A resolution was sent to the Board of Supervisors to 
amend the legislation to reflect that the name of the 
SECF Commission Chairperson be changed to President; and 
to change the Commission's meeting fee from $25 to $50 
per meeting up to $100 per month. Supervisor Ward has 
offered to introduce the legislation to the Board of 
Supervisors on behalf of the Commission. 

The Clean Water Program is preparing their annual report 
and the Commissioners were asked to have their pictures 
taken for the report. Commissioner Jones suggested using 
the photos that were taken when they were appointed. 
Commissioner Jackson asked that individual photos of the 
Commissioners be placed in the main lobby of the facility 
Also, that the names of the committee members who initi- 
ated the planning of the facility be placed on the 
building. 



VI. COMMITTEE REPORT - COMMUNITY MEETING ROOM 

Commissioner Jackson reported that the Committee met on 
June 27th to discuss the fee schedule. The fee schedule 
was approved by the Committee for recommendation to the 
full Commission. (Copies of the proposed fee schedule 
and resolutions were distributed to the Commission) 

Mr. Quinn explained the resolutions that were submitted 
to the Commission for approval: 

1) Recommendation that the Real Estate Department 
adopt and implement the rental fee schedule for 
the Community Room. 

2) Request that the City Attorney's Office submit 
legislation to the Board of Supervisors to 
establish a revolving checking account for the 
Community Room. 



SECF COMMISSION 

JUNE 28, 1989 MINUTES Page 3 



Mr. Quinn noted that the fee schedule does not have to 
go before the Board of Supervisors for approval. Once 
the SECF Commission adopts the fee schedule, it becomes 
effective. Mr. Pitcher added that if the Commission 
desired more time to study the schedule, it can be 
deferred until a later date for approval. However, 
Commissioner Palega stated that the proposed fee sched- 
ule had sufficient information and met with the Commit- 
tee's approval. 

There was a brief discussion on the proposed fee schedule 

1) Set-up/custodial personnel - Civil Service 
employees, unless a community group is sought. 

2) Cleanup fee of $150 - Mandatory with a refund- 
able fee of $50 maximum ($100 is for maintenance 
and supplies) . 

. 3) Monitors - One monitor is required and perhaps 
two — depending upon the size and type of event 
(discretion of the Facility Manager) . 

4) Liquor/alcoholic beverages - The approved dance 
hall permit includes all alcoholic beverages. 
Mr. Pitcher suggested that this remain as is, 
until the occasion arises where a change may be 
necessary. 

5) Rules and regulations of the responsibility of 
the sponsors (items 4, 12, 17 and 19) - The SECF 
Commission is not liable nor responsible for 
events, unless it is one that is given by the 
Commission. 

ACTION: A motion was made by Commissioner Palega, 
seconded by Commissioner Jackson and carried to 
accept the recommendation of the fee schedule as 
presented. 

ACTION: A motion was made by Commissioner Palega, 
seconded by Commissioner Ettinger and carried to 
accept both resolutions as presented. 

The resolutions will become effective once the City 
Attorney's Office acquires approval of legislation to 
establish a revolving checking account. Reimbursements 
will be given immediately after inspection of the hall 
by designated personnel. 



SECF COMMISSION 

JUNE 28, 1989 MINUTES Page 4 



VII. NEW BUSINESS 

Supervisors Ward and Kennedy called a special meeting to 
discuss the lease of the Senior Escort Program. Commis- 
sioners Garlington and Ettinger, representatives from 
the Mayor's Office, Western Addition and Potrero Hill 
attended the meeting. 

Commissioner Garlington reported that the Executive 
Director of the Senior Escort Program, Mr. Vincent Reyes, 
has resigned. Mr. de Guzman, Acting Director, gave the 
audit report that was done in 1988. He stated that they 
still wanted to consolidate and did not wish to move to 
Bayview Hunters Point. It was recommended that the BVHP 
office could remain open with one staff person and two 
drivers with aides. The two vans assigned to the area 
would accompany seniors on medical appointments and 
another van will be provided for recreational purposes. 
There was debate as to whether or not the seniors would 
have to pay for their return trips from medical appoint- 
ments. Mr. de Guzman reaffirmed that the seniors will 
not have to pay for these services and that transporta- 
tion will be provided. Supervisor Ward concluded that 
this was not a final meeting and there will be a hearing. 
Concerned parties will be notified of such hearing. 

Commissioner Ettinger reported that Supervisor Gonzalez 
had no knowledge there was opposition to the consolida- 
tion until he received the Commission's letter. The 
Governmental Operations Committee had already recommended 
the legislation out of the committee to the full Board. 
He stated there was no representation from the community 
opposing the legislation. 

While outlining the plans for the consolidation, 
Mr. de Guzman noted that the outlets for the program are 
not designed to be senior centers. The program is 
designed to provide transportation for seniors (not a 
drop-off center) . Other neighborhoods had options for 
providing space at no cost. When this plan was initially 
presented to the seniors, the primary focus was that it 
was a cost saving measure. This strategy has been shift- 
ed in that the reason for the consolidation is to better 
monitor/manage staff. A compromise proposal was develop- 
ed to accommodate the Bayview Hunters Point community. 
(Copies of the compromise plan as devised by Commissioner 
Ettinger, were distributed) 

Commissioner Ettinger presented three alternatives: 

1) To accept the compromise plan; 



SECF COMMISSION 

JUNE 28, 1989 MINUTES Page 5 



2) To continue to oppose the consolidation; or 

3) To accept the compromise plan with certain condi- 
tions. 

Commissioner Ettinger suggested consulting other communi- 
ties , prior to making a decision on the above. It was 
evident that the seniors were not represented at the 
administrative level. He felt that if the Commission 
accepts the compromise plan with the consolidation, that 
a condition be added to include seniors in administrative 
positions. Also, a written assurance should be obtained 
from the Acting Director that the staff who spoke against 
the consolidation will not be intimidated or reprimanded 
for doing so. Commissioner Brown recommended that their 
affirmative action plan be reviewed. 

Commissioner Jones expressed concern that the compromise 
plan was developed to appease the SECF Commission and 
BVHP residents. However, it does not accommodate other 
communities with the same concerns, especially Western 
Addition. Mr. Brooks asked that a special meeting be 
held to include other community representatives. The 
meeting was scheduled for Monday, July 3rd at 5:15 p.m. 



VIII. PUBLIC COMMENTS 

Commissioner Jones acknowledged Mr. Sam Jordan's presence 
and invited him to attend other meetings. 



IX. CLOSED SESSION - PERSONNEL 

The SECF Commission went into closed session to discuss 
personnel matters concerning the facility. 



X. ADJOURNMENT 

Commissioner Jackson moved for adjournment. The meeting 
adjourned at 8:20 p.m. 



,c5P 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

^ JULY 13, 19 89 



JUL 10 1989 

O. URPADV 



SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 

6:00 P.M. 
SAN FRANCISCO, CALIFORNIA 9 4124 

^ AGENDA 

I . Call to Order 

II. Roll Call 

III. Approval of Minutes 

IV. Communications 

V. Edward Rathbun, President - Decorative Plant Service 

Discussion of Greenhouse and Memorandum of Understanding 

VI. Senior Escort Program - Status Report 

VII. Committee Report - Childcare & Senior Area Vacancy 

VIII. New Business 

IX. Public Comment 

X. Adjournment 



p 



72 S^ 

' u "^ MINUTES 

2. ^ SOUTHEAST COMMUNITY FACILITY COMMISSION 

^i a THURSDAYf^JULY 13, 1989 DOCUMENTS DEFT, 

3/ffn 6:00 P.M. 

1800 Oakdale Avenue, Dining Room 
San Francisco, California 

SAN FRAiMCia^O 

I. CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commission was called 
to order by Commissioner Jones, Chairperson, on Thursday, July 13, 1989 at 
6:10 p.m. 

II. ROLL CALL 

Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Others Present: Harry Quinn, Department of Real Estate; Robert Duncan, 
SECF Manager, Cheryl Towns, Public Information Officer; Edward Rathbun, 
President, Decorative Plant Service; Karen Bailey, Personnel Manager, 
Decorative Plant Service; Clara Starr, Program Supervisor, SFCCD Parent 
Education Program; Gloria Casey, District/Transportation Coordinator, 
Senior Escort Service; Joseph Landry, resident; Rufus Davis, BVHP Crime 
Abatement Committee; and Liz Palega, Secretary, SFCCD/SECF Commission. 

II. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by Commissioner 
Garlington and carried to adopt minutes of June 28, 1989. 

IV. COMMUNICATIONS 

The Department of Social Services has submitted a formal request for utiliza- 
tion of the senior area. 

A letter of resignation was received from Mr. Vincent Reyes, former Executive 
Director of the Senior Escort Program. 

The Senior Escort Program has submitted a 30-day written notice to vacate the 
senior area by the end of July. 



SECF COMMISSION 

JULY 13, 1989 MINUTES Page 2 



DECORATIVE PLANT SERVICE - DISCUSSION OF GREENHOUSE AND MEMORANDUM OF 
UNDERSTANDING 

Mr. Quinn introduced Mr. Edward Rathbun, President of Decorative Plant Service 
and commended him on being an excellent tenant for the past year and a half. 
Mr. Rathbun was invited to give a presentation on the operation of the company 
and to address the Memorandum of Understanding (MOU). 

Mr. Rathbun introduced Ms. Karen Bailey, who was recently hired as Personnel 
Manager. Ms. Bailey spoke of her duties as personnel manager and committed 
her best efforts in the hiring process where community residents are concerned. 

Mr. Rathbun distributed information and explained the employment history of 
Decorative Plant Service since its occupancy at the greenhouse. At present, 
there are three (3) departments onsite: 

1) Greenhouse (9 employees) 

2) Production/Warehouse (9 employees) 

3) Drivers & Installation (6 employees) 

There are seven (7) employed in Management and Sales. The total staffing is 
31 employees. The employment history chart reflected the following stats of 
community residents that were hired for the greenhouse: 

1) 5/88 - 42.8% (3 employed out of a total of 7) 

2) 10/88 - 44% (4 employed out of a total of 9) 

3) 7/89 - 50% (5 employed out of a total of 10) 

Presently, there is a total of six community residents employed but none are 
in management. There are two vacancies which are expected to be filled by 
local residents. The turnover in personnel hiring has been yery low and there 
has been nominal interaction between the departments. The pay scale is compar- 
able for all workers, with the exception of the drivers. In the past, drivers 
were hired through the Teamsters union and most of them were transferred from 
Half Moon Bay. 

Decorative Plant Service does not have a training program for greenhouse 
workers to become drivers. However, based on longevity and merit, a greenhouse 
worker can transfer to the production/warehouse department. Some referrals 
from Young Community Developers were hired but were not retained. All Hallows 
Church and ACCR Agency has also assisted with referrals, however, most of the 
hiring has been done by word of mouth. There is a training program for Service 
Technicians who maintain plants for clients onsite. Currently, there are 38 
service technicians employed. 

It was Mr. Rathbun's understanding that Decorative Plant Service would have an 
opportunity to interact with the college and develop a training program. About 
1^ years ago, Mr. Rathbun asked the college if they had plans to start a train- 
ing program with the greenhouse. To date, there has been no response from the 
college. Mr. Rathbun proposed that his firm would furnish the instructor, 
materials and equipment required to start a training program--possibly in 
Horticulture. 



SECF COMMISSION 

JULY 13, 1989 MINUTES Page 3 



Commissioner Jones suggested that the Commission send a letter to the Director 
of the Southeast Community College Center, Ms. Patricia Walton, requesting that 
she meet with Mr. Rathbun to develop a training program. Mr. Rathbun gave 
assurance that he would cooperate in making this possible. The center provides 
a great opportunity to train and hire people in the same field. 

Commissioner Madison asked if it were possible to start a garden in the green- 
house for growing produce (vegetables and herbs). This could be done in con- 
junction with the proposed culinary program at the college. The college could 
sublease a portion of the greenhouse to accommodate their needs. Mr. Rathbun 
replied that should they decide to sublease the facility, the college would be 
given first priority. He further stated that growing produce is a specialty 
and they did not have the expertise in that field. Basically, Decorative 
Plant Service is a holding facility for plants. They import plants and treat 
them for various facilities. 

The greenhouse has been a tremendous financial burden because it does not 
generate any income. The only source of revenue comes from outside divisions 
that charge for servicing plants. They sell and lease plants with a mainte- 
nance contract. The contracts are for two to three year cycles and are renew- 
ed upon expiration. The expenditure to maintain the greenhouse facility is 
about $80,000 per month ($50,000 obtained are revenues from charges to outside 
divisions). The company runs a deficit of about $20,000 a month. It was 
decided that perhaps growing their own plants might be a solution. Plans are 
underway to grow flowers and a portion of the greenhouse has been identified 
for this. 

Commissioner Ettinger expressed concern that per the lease agreement, it states 
that 50% of the operational personnel will be from the community, when in fact, 
the numbers are much lower. Mr. Quinn explained that the M0U reflects only the 
greenhouse personnel and no other division (the three managers onsite would 
probably have to be added). Commissioner Ettinger felt that the warehouse/ 
production personnel should also be included in the M0U. Mr. Duncan noted that 
the initial concept of the project was to have community involvement in all 
phases of employment. Mr. Quinn clarified that initially, the warehouse was 
used for storage. However, this concept has been changed in that it is being 
used for production, which was not envisioned when the M0U was developed. 
There has been a misconception from the original definition of the M0U. 
Mr. Quinn suggested that this matter be explored by the Decorative Plant Ser- 
vice and the SECF Commission to amend the M0U and keep the lease as is. He 
concluded that Decorative Plant Service has made an effort to conform with the 
M0U in hiring community residents. 

Commissioner Jones asked that the aforementioned item be referred to the 
Community Meeting Room Committee for review and further discussion. 
Mr. Rathbun asked to be notified of the meeting. 

Commissioner Garlington expressed appreciation to Mr. Rathbun for supplying the 
facility with plants. Commissioner Jones also thanked Mr. Rathbun on behalf of 
the Commission for his presentation and quarterly reports. 

ACTION: A motion was made by Commissioner Jackson, seconded by 

Commissioner Garlington and carried to accept Mr. Rathbun's 
presentation. 



SECF COMMISSION 

JULY 13, 1989 MINUTES Page 4 



fl. SENIOR ESCORT PROGRAM - STATUS REPORT 

Ms. Towns reported that the letter is being finalized for submission to the 
Mayor and Board of Supervisors for the July 24 meeting. The letter is request- 
ing that the legislation, relative to the Senior Escort Program's lease, be 
referred back to the Governmental Operations Committee. Commissioner Jones 
asked that copies of the letter be forwarded to the Police Commission, 
Ms. Rebecca Stark and all relevant sources. 

A commitment was made by three members of the Board of Supervisors that when 
the item is on the Board calendar, it will be referred to Committee for a hear- 
ing. Ms. Towns asked that there be representation from the SECF Commission, 
senior escort clients and staff to give testimony at the hearing. Notices will 
be posted of the hearing. 

Ms. Gloria Casey stated that she was formerly the District Coordinator and is 
presently being trained as a Transportation Coordinator for the program's con- 
solidation. Supervisor Ward had asked that the program cease all transition 
operations until August, at which time a decision would be made regarding the 
consolidation. However, the Senior Escort Program is proceeding with their 
plans of consolidation. The Mission and Western Addition districts have 
already been consolidated. The average age of administrative staff is 28-38 
years old. Mr. DeGuzman has been granted the position of Interim Director. 

Commissioner Jones recommended that a letter be sent to Supervisors Ward, 
Kennedy and Gonzalez informing them that the transition operations are still 
proceeding. A copy of Mr. Reyes' resignation should be included in the letter. 
Also, the Commission requests clarification of the correct protocol when an 
executive director resigns and who has the authorization to appoint an interim 
director to fill this position. It was specified previously by the SECF Commis- 
sion that seniors should be given an opportunity to apply for administrative 
positions, when and if they become vacant. 

Commissioner Brown indicated that the information requested by the Commission 
from the Senior Escort Program has not been received. Commissioner Jones asked 
that a letter be sent to the Senior Escort Program that the requested informa- 
tion be submitted prior to the next meeting. Also, a letter explaining the 
relatively young age of administrative personnel (28-38 years old), as it 
relates to the services needed for seniors. 

[I. COMMITTEE REPORT - CHILDCARE & SENIOR AREA VACANCIES 

Commissioner Ettinger reported that the Committee met on July 6th to discuss 
another possible alternative for utilization of the senior area (refer to 
summary enclosed). 

ACTION: A motion was made by Commissioner Madison, seconded by 
Commissioner Garlington and carried to send a letter to 
Dr. Davis that the SECF Commission is no longer considering 
his offer of occupancy because the 60-day period he requested 
to submit a proposal has lapsed and there has been no commu- 
nication from him. 



SECF COMMISSION 

JULY 13, 1989 MINUTES Page 5 



ACTION: A motion was made by Commissioner Madison, seconded by 
Commissioner Brown and carried to accept Commissioner 
Ettinger's report. 

I. NEW BUSINESS 

Ms. Clara Starr expressed interest in occupying the childcare facility. Grace 
Child Development has been defunded under the Council of Churches and several 
agencies applied for the funding. The S.F. Community College District (SFCCD), 
pending an appeal process, will receive the funding for the child development 
and preschool components. This appeal should be resolved within a week. 
Ms. Starr proposed that the Commission consider allowing the SFCCD to utilize 
the space from 7:00 a.m. to 5:00 p.m. to provide daycare and preschool programs 
(2.5 to 5 years of age). A decision must be made shortly as to whether or not 
SFCCD will keep the entire program at the Jedediah site or move part of it to 
the Southeast Community Facility. It is difficult to obtain childcare slots 
because the monies are tight. The SFCCD is expected to move to the Jedediah 
site in August of this year and will house school age children. 

Ms. Starr noted that a site decision must be made soon, as the contract award 
is expected shortly and she can move the children into this facility with the 
same license. There are 45 slots available and only a portion will be brought 
to the Southeast Community Facility. The turnover for children this age is 
great. She plans to interact with the college and the students will be given 
first priority to these slots. 

Commissioner Jones recommended that this matter be referred back to the Child- 
care Committee to schedule a meeting with Ms. Starr. Commissioner Jones con- 
curred that there are no expansion monies for childcare. Commissioner Ettinger 
noted that the Commission is exploring the possibility of developing a program 
with the Children's Council and they are awaiting recommendations. Commissioner 
Jones suggested that the Children's Council be notified that there is another 
interested agency and could they prepare a presentation for a meeting with 
the Commission and Ms. Starr. Ms. Starr was asked to submit her information 
prior to the meeting. 

X. PUBLIC COMMENTS 

Mr. Joseph Landry announced that the 1990 Census will be circulating throughout 
the Bay Area and everyone was asked to pariticpate in the process. He distri- 
buted a job announcement for positions with the Bureau of the Census. The 
information obtained for the census will be confidential. 

Ms. Towns announced that the S.F. SAFE and WISE Programs have job openings. 

X. ADJOURNMENT 

A motion was made by Commissioner Garlington, seconded by Commissioner Palega 
and carried for adjournment. The meeting adjourned at 7:45 p.m. 



b/61 



DOCUMENTS DEPT. 

SAN FRAislC*ac;Q 



>^» ICU JC 1 i^^/, t?v 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

r* JULY 26, 1989 

SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
SAN FRANCISCO, CALIFORNIA 9^1 24 

6:00 P.M. 
AGENDA 



I . Call to Order 

II. Roll Call 

III. Approval of Minutes 

IV. Communications 

V. Department of Social Services - Discussion of Space Utilization 

VI . New Business 

VII. Publ ic Comment 

VIII. Adjournment 



MINUTES 
^, SOUTHEAST COMMUNITY FACILITY COMMISSION 
&1 WEDNESDAY; JULY 26, 1989 -—,.™ ~ 

6:00 P.M. DOCUMENTS D* 

1800 Oakdale Avenue, Dining Room n..p 7 1939 
San Francisco, California 

uri URD/\DV 

I. CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commission was 
called to order by Commissioner Jones, Chairperson, on Wednesday, 
July 26, 1989 at 6:25 p.m. 



II. ROLL CALL 

Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Excused: Commissioner Ethel Garlington 
Commissioner Espanola Jackson 

Others Present: Harry Quinn, Department of Real Estate; Alex Pitcher, 
Public Affairs Manager, CWP; Robert Duncan, SECF Manager; Cheryl Towns, 
Public Information Officer; Karen Pierce, GAIN Coordinator; Gloria 
Casey, District/Transportation Coordinator, Senior Escort Program; 
Rufus Davis, BVHP Crime Abatement Committee; Lucille McGee, Phillip 
Bailey, Aaron Casey, Rosia Robinson and Bessie Franklin, Senior Escort 
Staff Persons; and Liz Palega, Secretary, SFCCD/SECF Commission. 



II. APPROVAL OF MINUTES 

A motion was made by Commissioner Brown, seconded by Commissioner Palega 
and carried to adopt the minutes of July 13, 1989. 

TV, COMMUNICATIONS 

a) Letter from the Mayor - Response to the Commissioners ■ letter regarding 
the Senior Escort Program. A statement in the Mayor's letter was ques- 
tioned that read: 

Also, because the City recently identified an additional $7 million 
in funds, I am increasing Senior Escort's budget for the continued 
operation of the BVHP Senior Escort district office. 

Clarification is required as to who would benefit from the above — the 
BVHP Senior Escort Program or the city-wide program. Mr. Pitcher 



SECF COMMISSION 

JULY 26, 1989 MINUTES Page 2 



contacted Mr. De Guzman for clarification, however, he was not aware of 
the letter and stated he would contact the Mayor's office. (A copy of 
the letter was forwarded to Mr. De Guzman) 

Ms. Casey reported that the Board of Supervisors met on July 24th and 
ceased all transition operations until July 31st, at which time the 
Governmental Operations Carmittee (GOC) will hear the matter. The con- 
solidation plans continue. The program is expecting to receive $85,000 
from state funds for foot patrol to purchase dispatch equipment and 
hire a Foot Patrol Administrator. At present, the BVHP Senior Escort 
Program is open for business, staff is performing its duties, and no 
changes have occurred in terms of relocation. 

Mr. Pitcher added that during the Board of Supervisors meeting on 
July 24, the Senior Escort's lease item was officially referred back to 
the Governmental Operations Conmittee. Seemingly, the Board of Super- 
visors is moving in keeping with what the SECF Commission is requesting. 
Mr. Pitcher cautioned the Senior Escort staff to continue following the 
instructions of their supervisors. 

Mr. Quinn noted that an immediate decision is needed as to the amount 
of space the Senior Escort Program will require. As mentioned previous- 
ly, the program is occupying 900 sq. ft. of space and reduction of space 
should be considered because two other groups are interested in the same 
area. The more space the program utilizes, the more difficult it is for 
the Department of Real Estate to negotiate with other agencies for 
leases. Commissioner Palega expressed concern that the Commission's 
efforts would be useless if there were not adequate space to accommodate 
the Senior Escort Program. 

Ms. Casey noted that the space was identified for senior programming and 
questioned the other groups requesting occupancy. Mr. Quinn replied 
that there have been no commitments made, however, the other groups are 
city agencies. At present, the main focus is to have full utilization 
of the senior area. Commissioner Palega added that it is not the intent 
of the SECF Carmission to exclude senior progrp^rming from the facility. 
In light of the fact that the program is moving towards the July 31st 
lease cancellation and there has been no carmunication from interested 
senior programs, it is incumbent upon the Commission to seek other 
potential tenants. First consideration should be given to senior pro- 
gramming and if there are interested groups, the Department of Real 
Estate should be contacted. 

Mr. Pitcher suggested that the discussion be deferred until an interpre- 
tation of the Mayor's letter is received. Commissioner Jones recommend- 
ed that no action be taken until after the meeting on July 31st and 
review by the GOC. The Supervisors should be apprised of the Senior 
Escort's continuing transition of its reorganization plans/consolidation. 

b) Letter from the Senior Escort Program - Response to specific questions 
asked by the Commission and a printout of the program's budget opera- 
tions. Commissioner Jones asked for clarification of Mr. De Guzman's 
title — is he officially the Executive Director? Ms. Casey replied that 



SECF COMMISSION 

JULY 26 , 1989 MINUTES Page 3 



Mr. De Guzman was appointed Interim Director by Mr. Reyes upon his re- 
signation and Chief Jordan was informed of such. Ccmmissioner Ettinger 
questioned whether or not the Police Commission would hold a public 
meeting to address the vacant position. Commissioner Jones asked that 
the Childcare & Senior Area Vacancies Committee schedule a meeting with 
Mr. De Guzman to discuss the letter in detail. 

After discussion related to approaching the Police Commission about 
these issues, Mr. Pitcher suggested that the SECF Commission work with 
the Mayor and Board of Supervisors. Ccmmissioner Palega asked that the 
Commission work solely with the Mayor and submit a letter requesting 
clarification of: a) the application of the $7 million; b) the contin- 
uance of the consolidation pending the decision of the Board of Super- 
visors; c) the executive director position; and d) other concerns o£ 
the Commission. Ccmmissioner Jones suggested that a letter be sent to 
the Mayor requesting an audience with him as opposed to requesting 
written clarification. It has been difficult for the SECF Commission 
to make decisions and/or cramiitments regarding the senior area because 
of the status of the Senior Escort Program. 

ACTION: A motion was made by Ccmmissioner Palega, seconded by 

Commissioner Brown and carried to write a letter to the 
Mayor requesting an audience with him. 

c) Letter sent to Dr. George Davis - On July 14th, Dr. Davis was informed 
that the offer of occupancy has been rescinded with an explanation of 
such action. Dr. Davis has not responded. 

d) Request from Urban Economic Development Corporation - UEDC has request- 
ed utilization of space at the facility to hold a six-week free 
entrepreneur training program. These workshops are to assist small 
business persons (about 15-20 participants) in starting and operating 
businesses, loan packaging, and pertinent information of resources. 
The workshops have been tentatively scheduled to start August 23rd 
thru September 27th, Wednesdays from 7 p.m. to 9 p.m. 

Mr. Pitcher asked that this matter be referred to staff to work with 
UEDC in locating space for their program. Ccmmissioner Madison 
expressed that this program would be beneficial to the ccmmunity and 
all efforts should be made to accommodate them. 

ACTION: A motion was made by Ccmmissioner Madison, seconded by 

Ccmmissioner Palega and carried to accommodate the UEDC's 
request. 

V. DEPARTMENT OF SOCIAL SERVICES - DISCUSSION OF SPACE UTILIZATION 

Ms. Karen Pierce was invited to make a presentation of probable utilization 
of the senior area. She reported that the intention of the Department of 
Social Services (DSS) is to find locations in the Bayview Hunters Point 
area or the southeastern sector of the City to house twD units of child 
welfare workers and one unit of GAIN social workers. 



SECF COMMISSION 

JULY 26 , 1989 MINUTES Page 4 



The original plan was to have one unit of child welfare workers, however, 
when the concept was presented to the Children's Services Division, two 
units were requested to be moved to this area. The Children's Protective 
Services was concerned as to whether or not a separate entrance could be 
made in this facility to protect the confidentiality of their clients. At 
this point, Ms. Pierce did not know what the ramifications were if the 
Senior Escort Program remains in this facility. The DSS intends to relo- 
cate 30 employees to this facility to provide services — should the space 
become available. It was also considered that perhaps the rear classroom 
space which is occupied by the S.F. Community College District would become 
available to meet their needs. The GAIN Program is going to be expanding 
quite rapidly and would require additional space, particularly classrooms. 

The GAIN Program can share space with outside agencies, but the Child 
Welfare Program should be housed with groups affiliated with the DSS. For 
confidentiality reasons it is more difficult for the Children's Protective 
Services to share space. Their work entails investigation and removal of 
children from their homes and parents — intervention when there is an alle- 
gation of child neglect or abuse and the activities surrounding the reunion 
of parents and children. There may be cases where there has not been abuse 
or neglect, however, when a client enters that unit, there will always be 
an assumption that may stigmatize people — child welfare is a very sensitive 
area. 

The GAIN Program has been targeted to serve people from this area, however, 
people city-wide are entitled to the same services. It is anticipated that 
the majority of GAIN participants will be from the southeast section of the 
City. One of the reasons for the move is that the Children's Protective 
Services are isolated from the communities they serve, the need to be more 
accessible, and to have a better understanding of the community as well as 
their clients. 

The site office would be open eight hours per day for workers to have 
appointments with their clients and make home visits. This will be a full 
office operation consisting of: a) the GAIN Program - 6 social workers, 1 
clerk, 1 supervisor and 1 senior supervisor; and b) the Child Welfare 
Program - a staffing of approximately 20 employees. 

Ms. Pierce explained the procedures and operations of the Child Welfare and 
GAIN Programs. The GAIN Program's approach is to recommend that partici- 
pants enroll in a community college near their residence, however, they 
have the option of selecting any site they prefer. The majority of parti- 
cipants who have been referred to remedial education have chosen the South- 
east Community College Center. The DSS can assist the college in filling 
classrooms and all client activities can be done in one facility — childcare, 
appointments with workers and training programs. 

The space in this facility is adequate to accommodate the GAIN Program. 
During the next three phases of the program, when it expands, there is a 
possibility that other sites would have to be added. Ms. Pierce did not 
know what the particulars were regarding how much space would be needed and 
asked that Ms. Judy Shultzman be contacted for this information. Mr. Quinn 
felt that the maximum occupancy would be 25 persons. He suggested that 



SECF COMMISSION 

JULY 26 , 1989 MINUTES Page 5 



perhaps space from the college could be acquired to facilitate the DSS. 
The lease agreement may contain language that specifically limits program- 
ming activities per the desire of the SECF Commission, if necessary. 

Commissioner Jones thanked Ms. Pierce for her presentation and informed her 
that when the final decision is made regarding the senior area, she will be 
notified. 



II. NEW BUSINESS 

Commissioner Palega asked to be excused from the next Commission meeting. 

Commissioner Jones reminded everyone of the GOC meeting on July 31st at 
10 a.m., City Hall Room 228. 

II. ADJOURNMENT 

A motion was made by Commissioner Palega, seconded by Commissioner Ettinger 
and carried for adjournment. The meeting adjourned at 7:45 p.m. 



uuUuiV1E»MTS DEPT» 

AUG 7 19 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 



AUGUST 10, 1989 



SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
SAN FRANCISCO, CALIFORNIA 941 Ik 

6:00 P.M. 

AGENDA 

I . Cal 1 to Order 

II. Roll Call 

III. Approval of Minutes 

IV. Communications 

V. Report: Todd Cockburn, Executive Director - CWP or Disignee 

VI. Report on Childcare Operation 

VII. Report on Senior Escort Program 

Vi I i . New Business 

IX. Public Comment 

X. Adjournment 



2 "& 

C- MINUTES 



fit 



SOUTHEAST COMMUNITY FACILITY COMMISSION 

THURSDAY, AUGUST 10, 1989 DOCUMENTS DEPT. 

1800 Oakdale Avenue, Dining Room AUG 2 8 »^< 

San Francisco, California „ ,.,. 

PllUI irt I IRDAPV 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility Commission was called to 
order by Commissioner Jones, Chairperson, on Thursday, August 10, 1989 at 6:15 p.m. 



ROLL CALL 

Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Esp^nola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 

Excused: Commissioner Sululagi Palega 

Others Present: R. Todd Cockburn, Executive Director of Clean Water Program 
(CWP) ; Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, SECF Manager; 
Cheryl Towns, Public Information Officer; Patricia Walton, Director of South- 
east Community College Center; Gloria Casey, District Transportation Coordina- 
tor, Senior Escort Program; Rufus Davis, BVHP Crime Abatement Committee; 
Phillip Bailey and Aaron Casey, Senior Escort Staff Persons; Willie McDowell, 
SECF Staff Person; and Liz Palega, Secretary, SFCCD/SECF Commission. 



APPROVAL OF MINUTES 



A motion was made by Commissioner Brown, seconded by Commissioner Ettinger and 
carried to adopt the minutes of July 26, 1989. 



COMMUNICATIONS 



There were no communications to report 



REPORT ON CHILDCARE OPERATION 



Commissioner Ettinger reported that the Childcare and Senior Area Vacancies 
Committee met on August 2nd and 9th to discuss childcare services. He extended 
his appreciation to members of the community and staff for their support and input 

The Postal Service has expressed a need for evening childcare and the Catholic 
Charities expressed a desire to submit a proposal for the operation of the child- 
care facility, if an RFP were issued. A specific amount of childcare slots exist 
and a start-up operator may be difficult to locate. The evening slots would most 



;ecf commission 

kUGUST 10, 1989 MINUTES Page 2 



likely be non-subsidized and most non-profit operators cannot operate a center that 
caters to both non-subsidized and subsidized slots. 

Ms. Clara Starr of the S.F. Community College District (SFCCD) has requested to 
become the operator of the childcare facility and has submitted a general proposal. 
The program currently serves a wide spectrum of the community through existing sub- 
sidized childcare slots. Ms. Starr feels that the Southeast Community Facility is 
ideally suited for the SFCCD program and requires a response by August 21st. The 
SFCCD has the equipment and furniture, however, it is not feasible to share with 
other groups. They have no mechanism for collecting fees and it would be difficult 
operating a 24-hour childcare center for non-subsidized slots. 

The Committee unanimously voted to frame a Request for Proposal (RFP) based on 
guidelines drafted by Commissioner Madison. The Committee also recommended that 
the Commission review the draft and approve it for submission to the Department of 
Real Estate and City Attorney for appropriate legal language, to distribute to 
potential childcare operators. Commissioner Ettinger gave a brief summary of the 
goals and objectives outlined in the RFP draft. 

ACTION: A motion was made by Commissioner Jackson, seconded by Commissioner 
Garlington and carried to accept Commissioner Ettinger' s report. 

ACTION: A motion was made by Commissioner Garlington to approve the RFP draft 
for submission to the City Attorney's office, the Department of Real 
Estate, and final approval by the full Commission. This motion died 
for lack of a second. 

Commissioner Jackson expressed that this is the first discussion of the RFP draft 
and no criteria have been set by the Commission. Also, in the initial planning of 
the childcare center, it was asked that a 24-hour day care service be provided, 
which should be one of the primary criterion. 

ACTION: A motion was made by Commissioner Jackson to approve the criteria 

stipulated in the RFP for potential childcare operators. This motion 
died for lack of a second. 

Mr. Pitcher clarified that once a motion is carried to accept a report, it is 
inclusive of all documents submitted, unless otherwise specified. 

Commissioner Garlington suggested that another agency be sought for the evening 
program to accommodate the postal, Muni, treatment plant and hospital workers. 
Plans will have to be made with the SFCCD in trying to secure another agency for 
the evenings because the SFCCD cannot fulfill those needs of the community, 
commissioner Ettinger asked that the RFP be expedited to ascertain how many of the 
requirements the SFCCD can meet. Commissioner Madison suggested that the SFCCD be 
granted temporary occupancy (for about a year) , to allow time for submittal of 
RFPs and to do a needs assessment on how many parents would utilize 24-hour service 
and the age groups to be served. 

Commissioner Jones explained that the process would not take a year for full opera- 
tion. She concurred that there needs to be a survey conducted to determine the 
24-hour service. The staff could gather the pertinent information and approach 
various agencies regarding participation in a 24-hour program. The opening of the 
facility entails securing adequate funds, competent staffing and qualified agencies 



ECF COMMISSION 

UGUST 10, 1989 MINUTES Page 3 



to provide the services needed. She felt that permitting an agency temporary 
utilization would not be a sound decision and the expense of purchasing equipment 
for short-term usage is unfair to any agency. Also, relocating a temporary agency 
if they were not selected after the RFP process, would be unjust to the children, 
parents and the agency. Acquiring staff for the facility would not be difficult — 
providing competetive salary scales. The SFUSD and the SFCCD pay very well for 
qualified staff, whereas, non-profit organizations cannot afford high salaries 
because they do not have adequate supplemental funds and are solely dependent upon 
the State's funds. The acquisition of equipment and furniture depends upon how 
many slots are allocated to an agency. The SECF has an advantage in that the 
Licensing Bureau has surveyed the facility and has estimated how many children can 
be served. The licensing process for an operator takes approximately 60 days to 
complete. Commissioner Jones concluded that if the Commission takes immediate 
action, the center can be open for business on or before December 31st. 

Commissioner Jackson reminded the Commission of the mitigation and the need for 
24-hour childcare service. She felt that only operators who can provide 24-hour 
service should be considered. She asked if it were possible for the Commission to 
provide the equipment for the facility and be responsible for hiring the staff to 
operate the center. She reiterated that it is the Coiruaission's responsibility to 
the community to carry out the original goals of the mitigation. 

ACTION: A motion was made by Commissioner Jackson that if no agency can be 
secured to provide the required services, the Commission should 
operate the childcare center. This motion died for lack of a second. 

Mr. Cockburn explained that there is money available in the budget for supplies, 
which could be applied towards a limited purchasing of equipment. Should the 
Commission desire to purchase equipment, Mr. Cockburn suggested that a clause be 
added to the lease agreement reflecting that operators would be liable for depre- 
ciation and/or damage. The facility is already equipped with a kitchen. Plumbing 
can be expanded to meet the licensing requirements for larger programs. All of 
the above is possible, however, it would be very complicated for the Commission to 
get involved in the operation of the center. This would require a position/con- 
tractual service to the budget and a source of revenue that does not currently 
exist. The Commission would be placing themselves in a position of securing 
revenues to justify the program. 

Commissioner Jones asked that staff devise a budget and explore the possibility of 
purchasing equipment. Mr. Pitcher asked that the Commission provide an itemized 
list and cost for the preparation of the budget. Commissioner Garlington suggested 
that Commissioner Jones generate the requested list for submission to staff. It 
was noted that the RFP will not include that the childcare facility will be 
equipped . 

Ms. Walton reported that the SFCCD is a non-profit organization and cannot collect 
fees for services. They have to remain within the perameters of the grants and 
the monies allocated for staffing. The grants are issued for a term of one fiscal 
year, July 1st thru June 31st. The SFCCD childcare program operates year round 
and there are currently 17 slots available to those applicants who qualify. The 
deadline of August 21st is not mandatory. Ms. Starr was trying to meet the needs 
of the college which is opening on that date. The time that the childcare center 
opens for business is another factor and it is hoped that it will open early 
enough to accommodate the students. Ms. Walton asked if parents with multiple 



ECF COMMISSION 

UGUST 10, 1989 MINUTES Page 4 



children will be accepted into the Southeast Community Facility. The students 
have expressed a desire to place their children in the same childcare center. 

Commissioner Jones noted that the slots awarded to the SFCCD do not cover infant 
care; which means that those students with infants and toddlers still cannot bring 
them to the same center. The Southeast Community Facility (SECF) is equipped for 
infant care and can house the three childcare components: a) State (free of charge) ; 
b) subsidized (reduced rates) ; and c) non-subsidized/private care (full rates) . 
The State has a sliding scale that agencies use, however, every agency has the 
option of developing their own scale. The SECF can attract private care, which 
depending upon the parent's income, could pay as high as $500 per month. The 
operator of the after school and evening care should also consider accommodations 
for 8-12 year old children; there is a great need for this service. 

Commissioner Ettinger questioned if the Commission desired two or one operator for 
the facility. Mr. Cockburn encouraged that one operator be sought because there 
are usually problems with two, e.g. cleaning up of the facility and depreciating 
the equipment/furniture. Commissioner Jones added that there will also be prob- 
lems with intermingling children if there are two operators. The rhildren under 
subsidized funds cannot be mixed with those that are non-subsidizeu, and the space 
is not large enough to separate the two groups. Mr. Cockburn concluded that should 
the Commission desire to have two operators, the legal staff would have to be 
consulted. The lease would have to be modified to reflect less than $500. As 
mentioned previously, leases exceeding $500 per month must have the Board of 
Supervisor's approval, which would take about six veeks. At this point, it would 
be impossible to accommodate the SFCCD, unless a temporary lease agreement is made. 

Commissioner Ettinger asked what the time span would be in generating a formal RFP? 
Mr. Cockburn replied that this process would take about two weeks. He explained 
the RFP process. If there is a clear sense of direction, the total RFP process 
could take, at a minimum, about two months. In order to do this, the staff would 
need explicit instructions as to the Commission's desires and how the proposals 
are to be evaluated. Past experiences have been that no one agency can meet all 
the conditions of an RFP. How the Commission plans to weigh the proposals would 
also have to be presented during the initial submission of the RFP. This will let 
the applicants know how they will be rated when they are preparing their proposals. 
A scale of some sort would have to be developed to weigh the various criteria and 
how these are going to be taken into consideration when the final decision is made. 
The RFP that was presented by the Committee is specific enough and there are a few 
legal items that would have to be added, e.g. complying with the Administrative 
Code Sections 12a, b, c, d and other standards that the City Attorney's office 
requires. Also, the Commission would have to comply with the local and minority 
business ordinances in making evaluations. Mr. Pit.cher indicated that he will meet 
with Mr. Cockburn, the Department of Real Estate and -the City Attorney's office to 
devise a scale for weighing the information to make a recommendation to the full 
Commission. 

ACTION: A motion was made by Commissioner Ettinger, seconded by Commissioner 
Garlington and carried to submit -the RFP draft to the appropriate 
sources to develop an RFP. 



:. REPORT ON SENIOR ESCORT PROGRAM 

Commissioner Jones reported that the Childcare and Senior Area Vacancies Committee 



5ECF COMMISSION 

iUGUST 10 , 1989 MINUTES Page 5 



met with Deputy Mayor Gayle Orr-Smith and a budget analyst from Harvey Rose ' s 
office, on August 8th. The meeting resulted from the hearing that was conducted 
on July 31st where it was mentioned that the SECF Commission has offered the 
Senior Escort Program space to house their central office. This request never 
went through the appropriate channels and Ms. Orr-Smith decided to meet with the 
Committee. The Committee expressed their concerns about the Senior Escort Program: 
a) the audit that revealed mismanagement of funds and staffing; b) the administra- 
tion; c) the rationale of the consolidation, cost effectiveness; d) the the relo- 
cation of the programs to Market Street; e) justification of the additional monies 
allocated to the program; f) the daily staff meetings; and g) the housing of vans 
at the Northern Police Station. 

Ms. Orr-Smith expressed her dismay regarding the situation and was pleased that 
the SECF Commission had apprised her of the matter. She assured the Committee 
that she would present these issues to the Police Commission and report back to 
the SECF Commission. Ms. Orr-Smith also indicated that she will ask the Chief 
and Police Commission for permission to try to reinstate a Senior Citizen Advisory 
Board. The advisory board will consist of 11 members from various communities and 
will assist in the oversight of the Senior Escort Program. 

Commissioner Jones suggested to Ms. Orr-Smith that she meet with the Senior Escort 
staff and Mr. Mark Foerester, who initiated the original proposal for this opera- 
tion, to get a better sense of the program. Also, Ms. Orr-Smith was asked to 
review the program for its current needs since there have been a number of changes: 
a) the staff need orientation, training and motivation; b) outreach and community 
work is needed to acquaint and apprise residents of the services; and c) the need 
&gx change in administration because there is no incentive for staff advancement 
or evaluation. Commissioners Jones and Jackson felt very confident about the 
meeting and believe that there will be positive results. 

Mr. Bailey reported that he recently did a logistical survey for the time it takes 
to travel by bus from Bayview Hunters Point to the Chinatown office. It took 
approximately 1 hour and 35 minutes and by car it took 17 minutes. It is assumed 
that the survey was conducted to prove that the distance from the Bayview Hunters 
Point area is too far for picking up clients. It was noted that some escorts 
have to take the bus to meet their clients. The vans are brought to the Market 
Street office daily and the drivers have to report there to get their assignments 
and pick up the vans. The process has changed since the relocation to Market 
Street. Ms. Casey and staff explained the escort process. There is one crime 
prevention supervisor and five staff persons to cover the Potrero Hill and Bayview 
Hunters Point districts. There are 18 clients in the Bayview Hunters Point and 72 
clients that were part of the Delancey Street contract who are served by the BVHP 
Senior Escort Program. 

Mr. Pitcher asked if the Bayview Hunters Point staff would do outreach and contact 
churches, community groups and seniors to inform them of the services and encourage 
them to utilize them. Many of the residents are not aware of the program and its 
existence. Mr. Bailey noted that many of the seniors were discouraged when they 
were asked at one time to pay for the services even though the BVHP program has 
been free of charge since June of this year. Ms. Casey explained the payment 
process and, at present, Bayview Hunters Point is the only program that does not 
charge clients. The minimum age requirement initially was 55 years and is current- 
ly 60 years of age. Mr. Pitcher offered assistance in preparing fliers for the 
program to circulate throughout the community. 



IECF COMMISSION 

lUGUST 10, 1989 MINUTES Page 6 



ACTION: A motion was made by Commissioner Garlington, seconded by Commis- 
sioner Jackson and carried to accept Commissioner Jones' report. 



NEW BUSINESS 



Ms. Walton asked that permanent trash containers be placed around the facility. 
The faculty has asked that the time of the street cleaning be changed to the 
late evenings to allow for ample parking during the day. Ms. Walton would like 
a calendar of the various subcommittee meetings. She asked if it were possible 
to identify Commissioners to work with the college in getting the culinary and 
library started. For public relation purposes, there is a video tape of the 
college available to those Commissioners who have public speaking engagements. 
She also would like the Commissioners to meet her staff. Lastly, she asked if 
the Commission would consider developing a brochure of all the programs at SECF 
to circulate throughout the community. The college staff has asked that a 
telephone hotline be installed in the main lobby for all the SECF programs. 

Commissioner Jackson expressed concerns regarding the parking availability and 
staff being violated for parking in college stalls. Mr. Pitcher explained that 
as part of the lease negotiation with the college, there is a designated parking 
for the college, greenhouse, childcare, senior area, facility manager, stationary 
engineer and two handicapped stalls. There are not ample parking provisions to 
accommodate visitors, however, the Commission can park near the back entranceway 
parallel to the fence or near the loading dock. The college security can only 
ticket the stalls that are assigned to the college. They are not authorized to 
ticket anywhere else. Commissioner Garlington asked that the stalls be identified 
so that persons requiring parking spaces will not be ticketed. The Commissioners 
were in total agreement. Commissioner Madison asked that staff devise parking 
stickers for the Commissioners 1 vehicles. 



PUBLIC COMMENT 



No comments were made 



ADJOURNMENT 

A motion was made by Commissioner Madison, seconded by Commissioner Garlington 
and carried for adjournment. The meeting adjourned at 9:10 p.m. 



DOCUMENTS DEBT. 
AUG 5 6 1189 

1>AW FRANCISCO 

PUBLIC C'BRAPV 



SP 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

*0 AUGUST 23, 1989 

SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
San Francisco, California 9^124 

6:00 P.M. 



AGENDA 



I . Cal 1 to Order 

II. Roll Call 

Ml. Approval of Minutes 

(V. Communications 

V. Report: Todd Cockburn, Executive Director 
or Designee 

VI. Discussions: Childcare Area Vacancy 

Senior Area Vacancy 

VI I . New Business 

VI I I . Publ ic Comment 

|X. Adjournment 



CWP 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



August 23, 1989 



The Minutes of this meeting are missing. 



San Francisco Public Library 
Government Information Center 



DOCUMENTS DEP.T. 

m 

SAIM FKANUIiaCO 



^SP 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

SEPTEMBER 14, 19 89 

SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
San Francisco, CAlifornia 94124 

6:00 P.M. 



^ AGENDA 



I. Individual Commission Portraits 

II. Call to Order 

III. Roll Call 

IV. Approval of Minutes 

V. Communications 

VI. Report - Todd Cockburn, Executive Director - CWP 

or Designee 

VII. Committee Report: 

Childcare and Senior Area Vacancies 

VIII. New Business 

IX. Public Comment 

X. Adjournment 



'2 



-cS'P 



£ 



MINUTES 

SOUTHEAST COMMUNITY FACILITY COMMISSION 
THURSDAY:, SEPTEMBER 14, 1989 
6:00 P.M. 
1800 Oakdale Avenue, Dining Room 



INDIVIDUAL COMMISSION PORTRAITS 

The Commissioners had their photographs taken and a tour of the main lobby 
was done to identify a location to mount the pictures. 



II. CAL^ TO ORDER 

The regular meeting of the Southeast Community Facility Commission was 
called to order by Commissioner Jones, Chairperson, on Thursday, 
September 14, 1989 at 6:50 p.m. 



II 



F'- \,L CALL 



Commissioners 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 



DOCUMENTS DEPT. 

SEP 2 6 1939 

CAN FKAiM^lSCQ 
PUBL'C HJBKARY 



Others Present: Harry Quinn, Department of Real Estate; Alex Pitcher, 
Public Affairs Manager, CWP; Robert Duncan, SECF Manager; Cheryl Towns, 
Public Information Officer; Rufus Davis, BVHP Crime Abatement Committee; 
Lucille McGee, Senior Escort Staff Person; Willie McDowell, Staff Person, 
CWP; and Liz Palega, Secretary, SFCCD/SECF Commission. 



IV. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by Commissioner Ettinger 
and carried to adopt the minutes of August 23, 1989. 



COMMUNICATIONS 

Letter of commendation to the Commission from Mr. Rufus Davis was submitted 
for the Commissioners 1 perusal. 



Response was forwarded to Mr. Emil De Guzman's letter of August 14th, on 
behalf of the SECF Commission. Commissioner Jones spoke to Supervisor 
Walker's office and was informed that another letter has been sent from 
Mr. De Guzman. She has not received the letter, however, it could have 
been sent to 1800 Oakdale. She noted that mail addressed to her at the 
Oakdale address, has been received open and she asked that staff follow 
through on the mail handling. Mr. Pitcher will contact the Senior Escort 
Program for a copy of the letter. 



SECF COMMISSION 

SEPTEMBER 14, 1989 MINUTES 

Page 2 



VI. REPORT - TODD COCKBURN, EXECUTIVE DIRECTOR, CWP OR DESIGNEE 

Mr. Pitcher reported that the business cards and stationery for the Commis- 
sioners are in the process of being printed. The staff was awaiting amend- 
ment of the legislation of the officers' titles, however, they have proceed- 
ed with the printing. The business cards will be available at the next 
Commission meeting. He suggested that the I.D. pictures be selected from 
proofs that were taken earlier that evening. The individual proofs will 
also be ready for each Commissioner's selection at the next meeting, 
September 27th. It was noted that all Commissioners would have to be in 
agreement with one group picture to be developed. 

Mr. Cockburn and Mr. Pitcher met to discuss additional restrooms in the 
childcare facility. They anticipate no problem in acquiring extra fixtures 
(commodes, sinks and handicap rails) to complete the restroom facilities. 
This project vill be funded by the City. Commissioner Jones noted that 
sinks are needed for each commode. After further discussion, it was decid- 
ed that the staff visit the CAHEED childcare center to review the restroom 
layout. The tour was scheduled for Monday, September 18th at 9:00 a.m. 

Commissioner Madison expressed that there seems to be some uncertainty as 
to what improvements are required in the childcare facility. He suggested 
that a second inspection be done by the State licensing bureau to assure 
that all improvements are in compliance with the applicable regulations — 
before a childcare operator occupies the space. Mr. Pitcher replied that 
a second inspection can be done, however, it is known that commodes are 
needed and, therefore, should be installed immediately. Commissioner 
Garlington added that the plumbing has been installed for additional com- 
modes, but the sink plumbing would have to be explored. 

At the Childcare Committee meeting held on September 13th, Mr. Pitcher was 
asked to contact Ms. Careth Reid and Ms. Lynn Beeson to ascertain their 
permission to serve on the Childcare Screening Committee. Both parties 
have agreed to serve on the committee. The City will work with the poten- 
tial childcare operator, at the operator's expense, concerning additional 
needs to operate the facility. Commissioner Jones had concerns of the 
lack of storage space available. Mr. Quinn suggested seeking space outside 
or within another part of the building. Commissioner Ettinger clarified 
that extra accessories, special fixtures and/or equipment could be discuss- 
ed with the individual operator, during the negotiation of the lease. 
Commissioner Jones encouraged the Commission not to overcommit themselves 
and let the Department of Real Estate and staff handle the details. 
Commissioner Ettinger concurred that, at this point, it was not known who 
the provider will be and it would be unwise to add additional equipment 
until a provider has been selected to express their needs. Mr. Quinn 
stated that from the Department of Real Estate's point of view, just the 
bare essentials would be appropriate. 

Mr. Pitcher reported that the request by Ms. Patricia Walton for outside 
trash receptacles has been met (two containers) . Negotiations are being 
made for two additional trash containers — dependent upon the cost. 



SECF COMMISSION 

SEPTEMBER 14, 1989 MINUTES 

Page 3 



DPW has agreed to move the street cleaning for Oakdale (the side that SECF 
is situated) to midnight. However, the Phelps street cleaning is going 
through the normal channels to change the hours because of the residents on 
the other side of the street. This process will call for a public hearing 
and the residents in this area will be notified and have an opportunity to 
protest or agree. 

It was brought to Mr. Pitcher's attention that the construction of the 
Auxiliary Water Supply System (AWSS) on Third Street was being handled 
improperly. There were no notices sent to the residents. The construction 
is being done by PG & E and an outside contractor from Fresno. The CWP has 
apprised City Hall of the problem. Mr. Pitcher commended Commissioners 
Jackson and Jones for bringing this to his attention. Commissioner Jackson 
expressed that there was no community or minority involvement in the con- 
struction project and questioned the affirmative action process in the 
community. It was her understanding that projects such as these are to 
employ at least 50% local residents, which is not the case in this project. 
There are numerous construction companies that could have done the work as 
opposed to employing a firm based outside the City. Mr. Pitcher suggested 
that perhaps at some later date, the Commission could research the affirma- 
tive action policy in the community. Commissioner Brown noted that this 
particular project was funded by the City and the affirmative action policy 
should have been instituted. Commissioner Palega concurred that the hiring 
of community residents by outside agencies to work on community projects 
needs to be reviewed. Also, a number of unions that are supportive of the 
community should be involved in the procurement process. Perhaps this 
issue could be raised with the procurement staff as to where these bids are 
going and the agency's outlook on the affirmative action policy. 

ACTION: A motion was made by Commissioner Garlington, seconded by 
Commissioner Palega and carried to accept Mr. Pitcher's 
report . 

There was further discussion on the construction of the AWSS. Mr. Pitcher 
suggested that the persons responsible for the construction and a PG & E 
representative be invited to the next Commission meeting to explain the 
affirmative action and communication with residents. Commissioner Brown 
noted that by the next Commission meeting, the construction would have been 
completed and that the Commission should take immediate action. The point 
is that City funds are being used and community residents or minorities do 
not have access to those jobs. Time is a factor and once the work is 
completed, the issue will have no relevance. Mr. Pitcher withdrew his 
suggestion. 

ACTION: A motion was made by Commissioner Palega, seconded by 

Commissioner Brown and carried to forward a letter to the 
appropriate parties, with copies to the Mayor, PG & E Board 
Chairman, Human Rights Commission Director, DPW Director 
and the Fire Department informing them of the problem 
(affirmative action and communication) . 



SECF COMMISSION 

SEPTEMBER 14 , 1989 MINUTES 

Page 4 



Mr. Pitcher clarified that the construction project involves joint funding 
between the DPW and the Fire Department. It is a two-year project and 
Third Street is the first phase. He suggested arranging an appointment with 
the Human Rights Commission Director and the SECF Commission for September 
18th or 19th. The Commissioners will be notified of confirmation. 



711. COMMITTEE REPORT - CHILDCARE & SENIOR AREA VACANCIES 

Commissioner Ettinger reported that the Committee met on September 13th to 
review a draft of the RFQ and childcare needs assessment prepared by the 
staff. The drafts were discussed and recommendations for changes were made 
by the Committee. The staff made the requested revisions and copies were 
distributed to the full Commission for review and approval. The Committee 
recommended approval of both documents. 

Commissioner Ettinger explained the .schedule and the selection of the 
screening committee. It is hoped -that a concensus can be reached by 
November 20th and approval by the Board of Supervisors by the first or 
second week in January. The RFQ and childcare needs assessment for 24-hour 
childcare were discussed at length by the full Commission. Revisions made 
by the full Commission were noted on the drafts. 

ACTION: A motion was made by Commissioner Jackson, seconded by 

Commissioner Palega and carried to accept the RFQ with the 
necessary revisions. 

ACTION: A motion was made by Commissioner Palega, seconded by 

Commissioner Brown and carried to accept the needs assess- 
ment with the necessary changes. 

The needs assessment will be circulated to students at the Southeast Center, 
childcare centers, post office, muni and hospitals. The RFQs will be dis- 
tributed to all childcare providers throughout the City. In determining 
childcare utilization, first preference will be given to residents of the 
Bayview Hunters Point community. In the needs assessment, the address of 
the applicant will assist in determining applicable information. The 
survey will be conducted mainly for people who live and work in the Bayview 
Hunters Point district. 



NEW BUSINESS 

Commissioner Palega asked what the staff was doing in terms of finalizing 
a Manager for the SECF. Mr. Pitcher replied that a draft of the job des- 
cription has already been submitted for the Commissioners' review. The 
staff has been working with the DPW Personnel Director and Civil Service on 
the final details. The job description and a proposed job announcement 
(City classification) will be available for executive session at the next 
Commission meeting. 



SECF COMMISSION 

SEPTEMBER 14, 1989 MINUTES 

Page 5 



IX. PUBLIC COMMENTS 

Ms. Lucille McGee stated that the process of the Senior Advisory Council has 
been completed, pending approval from the Board of Supervisors. She spoke 
to Ms. Rebecca Stark and was informed that there was only one representative 
from Bayview Hunters Point on the council — Ms. Stark was the designated per- 
son. There was a meeting of the proposed council and 10 to 2 members were 
in favor of the consolidation. It was Commissioner Ettinger 1 s understanding 
that the Board of Supervisors had asked a group of seniors to be advisors to 
reactivate the Senior Advisory Council. Seemingly, the Senior Escort 
administrative staff have selected people to serve on the council. 
Ms. McGee stated that each office was given an opportunity to delegate a 
representative to serve on the council. 

Ms. McGee was not knowledgeable as to the process or methods used in the 
selection of members to the Advisory CounciJ . Commissioner Ettinger express- 
ed concern and asked for action on the part of the Commission. Mr. Pitcher 
suggested contacting Mr. De Guzman and requesting a list of the persons who 
were selected to serve on the council and what process was used. The slate 
will be presented to the Board of Supervisors on Monday, September 18th. 
Commissioner Palega suggested sending a letter to the appropriate parties to 
defer the matter until which time the Board can review the process/technique 
that was used in selecting applicants. Mr. Pitcher asked that the letter be 
addressed to the Mayor and copies be sent to the Police Commission and Board 
Commissioner Ettinger asked that the letter emphasize the unethical behavior 
on the part of the Senior Escort administrative staff. Commissioner Jones 
encouraged each Commissioner to contact Supervisor Gonzales to express their 
concern of the questionable selection process used. The phone number is 
554-5338. 



X. ADJOURNMENT 

A motion was made by Commissioner Palega, seconded by Commissioner Madison 
and carried for adjournment. The meeting adjourned at 8:50 p.m. 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 



WEDNESDAY^SEPTEMBER 27, 1989 



DOCUMENTS DEPT. 

SEP 2 6 1989 



SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
San Francisco, California 9^24 ^^iWibrarv 



6:00 P.M. 



AGENDA 



I. Selection of Commissioner's Portrait Proofs 

II. Cal 1 to Order 

III. Roll Call 

IV. Approval of Minutes 

V. Communications 

VI. Report - Todd Cockburn, Executive Director, CWP or Designee 

VII. Resolution to Change Commission Meeting Date - November 22, I989 

VIM. Discussion of Portrait and Community Plaque Placements 

IX. Discussion of Meeting with Human Rights Commission Executive Director 

X. New Business 

XI . Publ ic Comment 

XI I . Closed Session 

XIII. Adjournment 



MINUTES 
^ SOUTHEAST COMMUNITY FACILu ZY COMMISSION 
!/£*] WEDNESDAY, SEPTEMBER 27 , 1989 

-.onn ^ M i 6 ^°° P#M# ^- • » DOCUMENTS DEPT. 
1800 Oakdale Avenue, Dining Room 

San Francisco, California qqt j q y 

I. CALL TO ORDER 

The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Palega, Vice 
Chairperson, on Wednesday, September 27, 1989 at 6:25 p.m. 

II. ROLL CALL 

COMMISSIONERS 

Present: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 
Commissioner Ethel Garlington 
Commissioner Espanola Jackson 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Excused: Commissioner Shirley Jones 

Others Present: Harry Quinn, Department of Real Estate; 
Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, 
SECF Manager; Cheryl Towns, Public Information Officer; 
Rufus Davis, BVHP Crime Abatement Committee; Patricia 
Walton, Director of Southeast Community College Center; 
Lucille McGee and Bessie Franklin, Senior Escort Staff 
Persons; Eddie Knott, resident; Willie McDowell, Staff 
Person , CWP; and Liz Palega, Secretary, SFCCD/SECF 
Commission. 



III. APPROVAL OF MINUTES 

A motion was made by Commissioner Jackson, seconded by 
Commissioner Garlington and carried to adopt the minutes of 
September 14, 1989. 



IV. COMMUNICATIONS 

1) A memo was sent to the Commissioners informing them of a 
meeting scheduled with Mr. Peter Jamero, Executive 
Director of the Human Rights Commission on September 27th 
at 11:00 a.m. 



SECF COMMISSION 

SEPTEMBER 27 , 1989 MINUTES Page 2 



2) A memo was forwarded to the Commissioners apprising them 
that the Senior Escort matter that was heard by the Board 
of Supervisors on September 18 , was continued to the full 
Board meeting on October 2nd at 2:00 p.m. 

3) The RFQ and needs assessment for the childcare facility 
have been finalized (copies were distributed to the 
Commission for review) . The announcement that will be 
sent to the media was prepared and is being circulated. 
The Examiner , Chronicle, Sun Reporter and Independent 
newspapers are being considered to advertise the RFQs. 
No definite decision has been made, however, as a cost 
factor. Distribution of the needs assessment is being 
made to Ms. Martha Roditti for circulation to family day 
care providers. Ms. Walton will ask her faculty to have 
each class complete the forms. The staff will follow-up 
on securing persons to serve on the screening committee. 

4) A childcare flier from another agency and an enrollment 
application packet from the City Attorney's Fox Plaza 
Infant Care Center were submitted for the Commissioners' 
perusal. 

5) Mr. De Guzman's letter that was mentioned at the previous 
Commission meeting was submitted. Commissioner Ettinger 
questioned the letter in terms of the actual amount of 
space required to house the Senior Escort Program. He 
asked if staff had researched the tape of May 24th and if 
so, what were the results? Mr. Pitcher replied that the 
tape was replayed and denied Mr. De Guzman's statement. 
He explained his findings in detail. Commissioner 
Ettinger recommended that a copy of that segment of the 
tape be transcribed and sent as a response to the letter 
of September 12. Commissioner Madison suggested that the 
staff acquire the correspondence from the Department of 
Real Estate that supports Mr. De Guzman's statement. He 
felt that no action should be taken until the tape has 
been transcribed. 

ACTION: A motion was made by Commissioner Ettinger, 

seconded by Commissioner Garlington and carried 
to allow staff to transcribe that portion of the 
tape concerning the program's required space — to 
clarify what was said (copies to be sent to 
those copied in Mr. De Guzman's letter). 

6) The Senior Advisory Board roster that was requested by 
the Commission was available for the Commissioners" to 
review. Mr. Pitcher noted that there is a possibility 
that that list will be abolished because of the question- 
able selection process. 



SECF COMMISSION 

SEPTEMBER 27, 1989 MINUTES 



Page 3 



V. REPORT - TODD COCKBURN, EXECUTIVE DIRECTOR, CWP OR DESIGNEE 

Mr. Pitcher announced that the photograph proofs were ready 
for selection. The photographer was on hand to take the I.D. 
pictures and retakes for those Commissioners who were not 
pleased with the previous proofs. The Next set of proofs 
will be available next week. Commissioner Jackson thanked 
the staff for the business cards each Commissioner received. 

ACTION: A motion was made by Commissioner Jackson, 

seconded by Commissioner Garlington and carried 
to accept Mr. Pitcher's report. 

VI. RESOLUTION TO CHANGE COMMISSION MEETING DATE-NOVEMBER 22 , 1989 

Mr. Pitcher announced that the second regularly scheduled 
Commission meeting in the month of November will fall on the 
day before Thanksgiving. He asked the Commissioners if they 
desired to change their meeting date? The Commissioners 
decided to move the meeting to an earlier date. 

ACTION: A motion was made by Commissioner Jackson, 

seconded by Commissioner Brown and carried to 
change the Commission meeting of November 22nd 
to Monday, November 20 . 

II. DISCUSSION OF PORTRAIT AND COMMUNITY PLAQUE PLACEMENTS 

Mr. Pitcher indicated that a location would have to be estab- 
lished to mount the pictures and plaque in the main lobby of 
the facility. 

ACTION: A motion was made by Commissioner Jackson, 

seconded by Commissioner Madison and carried to 
mount the plaque then the pictures, from right 
to left. 

ACTION: A motion was made by Commissioner Madison, 

seconded by Commissioner Garlington and carried 
to designate Commissioner Jackson to assist in 
showing the location, when the pictures and 
plaque are ready to be mounted. 



DISCUSSION OF MEETING WITH HUMAN RIGHTS COMMISSION EXECUTIVE 
DIRECTOR 



Commissioner Palega reported that Mr. Pitcher and he met with 
the Executive Director of the Human Rights Commission. The 
Executive Director, Mr. Jamero, was very cooperative and 
assured that all efforts will be made in resolving some of 



SECF COMMISSION 

SEPTEMBER 27 , 1989 Page 4 



the unemployment problems in the community. Mr. Pitcher gave 
a brief history and orientation of what the city structure 
had done in the past. The meeting was very positive and 
there was discussion of the high rate of unemployment city- 
wide. Mr. Pitcher concurred and added that the past affirma- 
tive action agreement for this community had expired. There 
was a discussion about reactivating the agreement and 
Mr. Jamero would like to meet with the Commission to report 
on what has been accomplished and his findings after review- 
ing the procedures and contract of the AWSS project. 

ACTION: A motion was made by Commissionctr Jackson, 

seconded by Commissioner Brown and carried to 
extend an invitation to Mr. Jamero to attend 
the next Commission meeting on October 12. 



IX. NEW BUSINESS 

Ms. Walton reported that at present , the college maintains a 
class average of 22 students, which is much higher than the 
15 she had projected. She requested an opportunity to give 
a full presentation at the next meeting. Brochures of the 
college were distributed and Ms. Walton gave a brief outline 
of the programs. She encouraged everyone to take advantage 
of the computer offerings at the center. 



X. PUBLIC COMMENTS 

Mr. Eddie Knott expressed his pleasure in hearing about the 
meeting with the Executive Director of the Human Rights 
Commission and the need to explore affirmative action imple- 
mentation in the community. 

XI. ADJOURNMENT 

The meeting adjourned at 7:45 p.m. Closed session followed 
to discuss the SECF Executive Director's position. 



NEW YORK TIMES NATIONAL THURSDAY, OCTOBER 5, 1989 




The New York Times/ Mike Okoni 



The Little Eagles Child Care Center at the regional postal center in Syracuse is set up to operate round 
clock. Red Vigcr visited his grandaughter, Danielle Burkhart, left, and a friend, during a break. 

Afhen Work Means Bring the Kid 



By PETER T.KILBORN 

Special 10 The New York Times 



O^/O 



£c */c*y.rkVme$ Mft~"£ 



SYRACUSE, Sept. 29 — It is 10 P.M. 
and the lights are low. The toys, the 
high chairs, the diapers, the bottles, the 
crayons and the face paint have been 
stored for the night. Danny Ross, 3 
years old, Ryan Moulton, 5, and Ryan's 
brother Jake, 3, are relaxing on canvas 
cots watching "Sesame Street" on 
videotape. Kristyna Jaquin, 2, is sound 
asleep beside them. 

They are denizens of the Little 
Eagles Child Care Center in the re- 
gional postal center in Syracuse. Little 
Eagles, which opened a year ago this 
month, is a new departure in the efforts 
of parents, employers and organized 
labor to meet the needs of two-garner 
families, particularly parents who 
work when others sleep. 

Two Cities Plan Similar Centers 
Little Eagles is always open by 6 
A.M. and for three months last year, it 
was open for 24-hours. It will stay open 
round the clock as demand requires, is 
While many centers are open 12 hours, 
Robert Lurie, the president of Re- 
sources for Child Care Management in 
Berkeley Heights, N.J., and other child 
care consultants said they knew of no 
other that is open 24 hours. 

Similar centers are planned for Buf- 
falo and Phoenix. 



OtToBtAS, &S1 



The center is a warren of rooms in- 
cluding a nursery, a kitchen and two 
bathrooms, and it has play areas both 
indoors and outdoors. By midmorning 
every day except Sunday, it is usually 
filled with its maximum of 33 children 
and the six workers who care for them. 

Many employers are open at odd 
hours: the Postal Service, police and 
fire departments, hospitals, supermar- 
kets, service stations, factories that 
run two and three shifts, and casinos in 
Las Vegas and Atlantic City. 

These employers have suffered more 
than others from the nationwide short- 
age of Qualified workers. 

Although millions of young mothers 
have already entered the work force, 
they still constitute a pool of workers 
for the employers who can accommo- 
date their needs. Audrey Freedman, a 
labor economist at the Conference 
Board in New York, says 81 percent of 
all people 20 to 64 years old work at 
leasi part of the year. About 53 percent 
of those who do not work are women at 
home with their children. To attract 
these women, 1,200 employers sponsor 
day care centers. 

Digging Deeper for Workers 

In Syracuse, the unemployment rate 
is 4 percent, a little more than a per- 
centage point below the national aver- 
age, and employers are feeling a need 
to dig deeper for workers. John W. Du- 
chesne, the postmaster, says the day 
care center is important for recruiting 
new people and keeping those he has. 

"I'm competing with the telephone 
company, the banks, Blue Cross, the 
state," he said. "All those employers 
are going after the same employee. If 
you come to me for a job, I will pay you 
more, but you're going to come is* at 
5:30 or 10:30 with Tuesday and Thurs- 
day off. You'll work those odd hours, 
but you've got a good child care place." 

Of the 1,500 postal employees in the 
Syracuse area, 68 families who work 
here and at other nearby post offices 
use the center. The Postal Service and 
the American Postal Workers Union 
provided about $20,000 to help start the 
center. A board of 11 parents formally 
oversees it and contracts management 
to Kevin and Kathleen La Grow, who 
own a child care concern that runs 
three other centers with daytime 
hours. 

Fee Is Low for the Area 

The La Grows charge $68 a week for 
infants and $65 for older children, a fee 
that is low for Syracuse because the 
Postal Service provides the space and 
pays for utilities. Irregular users pay 
$3.75 an hour or $9 for five hours. 

Ryan and Jake Moulton's mother, 



Gail, and Danny Ross's mother, Lauri, 
are machine clerks who start work at 
5:30 P.M. and finish at A.M. They 
bring their boys in with them, and their 
husbands pick the children up when 
they get out of work, usually around 10. 
Kristyna, whose mother works the 
same shift, usually leaves about mid- 
night when her father comes. 

Mrs. Ross said her mother had lived 
with the family and took care of Danny 
for a while, but she left about the time 
the center opened. 

The center's hours allowed Rick 
Moulton, who works at a drugstore 
warehouse, to move to the night shift 
"By working nights," Mrs. Moulton 
said, "he could get a pay increase." 

No one has tried to quantify the bene- 
fits the center gives the Postal Service. 
"I think it's definitely improved mo- 



A 24-hour c ire 
center boosts 
morale and 
attendance. 



5P 

572 
« i 



|C 



|.z/*1 



NOTICE OF 

SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

Thursday, October 12, 1989 

SOUTHEAST COMMUNITY FACILITY 

1800 Oakdale Avenue 

6:00 p.m. 

San Frar.ciscO; California 9412 



DOCUMENTS DEPT. 

OCT 10 I 1 

3*i>l KK/mMCISCQ 

'-. lUt JO 1 IRDADV 



AGENDA 



I. Call to Order 

II. Roll Call 

III. Approval of Minutes 

IV. Communications 

V. Report - Todd Cockburn, Executive Director, CWP or Designee 

VI. Mr. Peter Jamero, Executive Director of Human Rights 
Commission to address the Commission. 

VII. Questions and Answers 

VIII. New Business 

IX. Public Comment 

X. Adjournment 



2 



Sf 



MINUTES 
.. SOUTHEAST COMMUNITY FACILITY COMMISSION 
THURSDAYS-OCTOBER "».2 , 1989 
6:00 P.M. 
1800 Oakdale Avenue, Dining Room 
San Francisco, California 



NOV 1 3 1389 



I. CALL TO ORDER 






The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Jones, 
Chairperson, on Thursday, October 12, 1989 at 6:20 p.m. 



II 



ROLL CALL 



Commissioners 

Present: Commissioner Ethpl Garlington 
Commissioner Espanola Jackson 
Commissioner Shirley Jones 
Commissioner Scott Madison 
Commissioner Sululagi Palega 

Excused: Commissioner Bobbrie Brown 
Commissioner Matt Ettinger 

Others Present: Alex Pitcher, Public Affairs Manager, CWP; 
Robert Duncan, SECF Manager, Rufus Davis, BVHP Crime Abate- 
ment Committee; Calvin Hayes, Business Development; Lucille 
McGee and Bessie Franklin, Senior Escort Staff Persons; 
Eddie Welbon, Bayview Homeowners and Residential Council; 
Willie McDowell, Staff Person, CWP; and Liz Palega, Secre- 
tary, SFCCD/SECF Commission. 



Ill 



APPROVAL OF MINUTES 



A motion was made by Commissioner Garlington, seconded by 
Commissioner Palega and carried to adopt the minutes of 
September 27, 1989. 



IV. COMMUNICATIONS 

Mr. Pitcher discussed the communications that were submitted 
for the Commissioners 1 perusal: 

a) An article in the New York Times was used as an example 
for what the Commission is seeking in a 24-hour child- 
care center. 

b) The Independent Newspaper contained an article of the 
vacant Southeast Community Facility childcare center. 



SECF COMMISSION 

OCTOBER 12, 1989 MINUTES Page 2 



V. REPORT - TODD COCKBURN, EXECUTIVE DIRECTOR, CWP OR DESIGNEE 

Mr. Pitcher stated that Mr. Cockburn expressed his regrets that 
he was unable to attend the meeting. Mr. Peter Jamero, Execu- 
tive Director of the Human Rights Commission has requested to 
be on the agenda for the next Commission meeting. 

The Commission's stationery was distributed for review and 
approval. The I.D. cards are in the process of being printed. 
The delay was because some of the cards required signatures. 
The photographs will be developed as soon as all Commissioners 
have made their selections. 

The Budget Analyst has been working with Mr. Pitcher on the 
legislation that the Commission has requested. No date has 
been set for the hearing; however, when a meeting is scheduled, 
the Commission will be notified. Mr. Pitcher asked that at 
least two Commissioners be present during the hearing before 
the Board of Supervisors' Committee. 

There was a discussion of concerns regarding the AWSS con- 
struction on Third Street: a) the areas that are under con- 
struction are not covered to prevent damage to moving vehicles; 
b) no provisions have been made to control the flow of traffic 
during the World Series; c) no notices have been sent to resi- 
dents or businesses regarding barricaded areas; d) no warning 
signs are posted to alert drivers when approaching these areas; 
e) not enough toilet facilities for the workers; f) no monitors 
to assist the traffic entering these areas; and g) the affirma- 
tive action policy needs to be reviewed because there are very 
few minorities employed (it was noted that the community policy 
has expired and, at present, it only applies to Redevelopment 
projects) . 

Mr. Pitcher concluded that over 400 childcare RFOs have been 
sent to agencies and community groups throughout the City. The 
response has been good. No proposals have been received, how- 
ever, several tours of the childcare facility have been made. 
There has been no opposition for the 24-hour day care, but 
many inquiries have questioned the need for this type of ser- 
vice. Ms. Antoinette Butler has been recommended by Ms. Landry 
as the parent to serve on the screening committee. Commissioner 
Jones noted the importance and relevance of selecting a parent 
whose children are currently in childcare centers. Mr. Pitcher 
will explore the matter to assure that the parent has children 
attending a center. 

ACTION: A motion was made by Commissioner Jackson, 
seconded by Commissioner Palega and carried 
to accept Mr. Pitcher's report. 



SECF COMMISSION 

OCTOBER 12, 1989 MINUTES Page 3 



NEW BUSINESS 

The Plight of the Black Community for the Past 4 Years in 
San Francisco . Commissioner Jackson reported that the Human 
Rights Commission is establishing an Afro-American Task Force 
to do a study of the above. It is projected that the study 
will take three months for completion, however, a similar 
study was conducted in New York and it took 20 months. 

Commissioner Jackson expressed concerns for conducting a study 
as far back as the 40* s, when a study of the past 20 years 
would be adequate. Film strips and brochures are already 
available to identify the actions of the first Blacks who mi- 
grated to San Francisco. She questioned if the projected 
period of three months would be sufficient time to do a tho- 
rough study. Also, whether or not the staff assigned was 
qualified in this field. She suggested that professional staff 
be hired who have the expertise of accumulating statistical 
data on the progression of accomplishments by Blacks. 

Mr. Pitcher explained how the task force was formed and noted 
that there are no / funds available to hire others to do the 
study. He suggested that if the Commission desires, he will 
ask Mr. Jamero to give a report on this subject during his 
presentation . 

Commissioner Garlington questioned the rationale for a study of 
Blacks in San Francisco. Mr. Pitcher replied that studies have 
been done on all ethnic groups. The census of 10 years ago 
reflected a population of 12-16% Blacks in San Francisco. A 
projection has been made for the year 2,000 of each ethnic 
group that will reside in San Francisco and the results were: 
a) decrease in Blacks and Caucasians; and b) increase in Asians 
and Hispanics. Probable reasons for the projected decrease in 
the Black population as it relates to housing is: a) a reloca- 
tion because of housing renewal development; b) the high cost 
of living; or c) investors and absentee landlords purchasing 
the property. The study will reflect what can happen to make 
a difference in the ethnic population. 

Update on the Senior Escort Program . Ms. Bessie Franklin re- 
ported that she escorted a group of seniors to City Hall where 
the Mayor and Board of Supervisors addressed the public about 
the status of the Senior Escort Program. There was some con- 
troversy when Mr. De Guzman stated that all the seniors were 
in agreement of the consolidation. The Board of Supervisors 
have voted six to five against the consolidation. Some of the 
seniors and Mr. De Guzman have been lobbying and circulating a 
petition supporting the consolidation. 

Mr. Pitcher clarified that initially, the official issue pre- 
sented to the Board was for approval of renewing the lease at 
104 9 Market Street. Since the SECF Commission's involvement 



SECF COMMISSION 

OCTOBER 12, 1989 MINUTES Page 4 



with the program, other issues have surfaced which have caused 
a different outlook on the progress of the program — the Mayor 
and Board were not satisfied with their findings. The renewal 
of the lease contract has not been approved and no funds are 
designated for paying the rent nor contractors who have done 
work in the building. This means that the legislation has died 
and the Senior Escort staff would have to resubmit 
legislation. Mr. Pitcher explained the procedures of such 
legislation and noted that only approved legislation by the 
Board of Supervisors are presented to the Mayor for signature 
or veto. 

Commissioner Jones suggested that a letter be sent to the Board 
of Supervisors in appreciation of their actions and support. 
Also, that the Commission is still interested and wants to be 
apprised of the status of the Senior Escort Program. 

ACTION: A motion was made by Commissioner Palega, 

seconded by Commissioner Garlington and carried 
to send an appreciation letter to the Board of 
Supervisors. (Copies to be sent to the Mayor and 
appropriate persons) 

Commissioner Jackson indicated that Mr. Harold Brooks was 
selected to serve on the newly formed Senior Advisory Board. 
Commissioner Palega recommended that seniors who have concerns 
should direct them to Mr. Brooks. The Commissioners agreed to 
invite Ms. Robinson, Director of the BVHP Senior Escort Program, 
to attend the next Commission meeting and give an update of the 
program. 



PUBLIC COMMENTS 

There will be a dinner in honor of Mr. Troy Dangerfield who is 
retiring from the S.F. Police Department.. The affair will be 
held at the Meridian Hotel on Saturday, October 14th, 7:00 p.m. 
cost is $40 and discount of $20 for seniors. Those interested 
in attending can contact the Officers for Justice. 

On October 29th at the Southeast Community Facility, there will 
be a roast given for Mr. Sam Jordan, 7:00 p.m., free of charge. 
Entertainment and food will be provided. 

The Elks Association is honoring Mr. Haorld Madison for his 
contributions to the community on November 4th, at the South- 
east Community Facility, admission is $25. 



ADJOURNMENT 

A motion was made by Commissioner Garlington, seconded by 
Commissioner Palega and carried for adjournment. The meeting 
adjourned at 7:30 p.m. 



-<s= 



NOV 1 3 19B9 



AN PKMhiCiiaCO 



NOTICE OF 
SOUTHEAST COMMUNITY FACILITY COMMISSION MEETING 

<^ October 25, 1989 

SOUTHEAST COMMUNITY FACILITY 
1800 Oakdale Avenue 
San Francisco, California 9^124 

6:00 P.M. 



-^ AGENDA 

I. CALL TO ORDER 

I I . ROLL CALL 

III. APPROVAL OF MINUTES 

IV. COMMUNICATIONS 

V. REPORT - TODD COCKBURN, EXECUTIVE DIRECTOR - CWP or DESIGNEE 

VI. PETER JAMERO, EXECUTIVE DIRECTOR - HUMAN RIGHTS COMMISSION 

VII. BESSIE FRANKLIN - SENIOR ESCORT PROGRAM 

VII I. NEW BUSINESS 

IX. PUBLIC COMMENT 

X. ADJOURNMENT 




572 

* 2 »o/2$/*i 



LT AGNOS 
Mayor 

irley Jones 
President 

llagi Palega 
e President 

brie Brown 

tt Ettinger 

I Garlington 

lola Jackson 

tt Madison 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
CITY and COUNTY OF SAN FRANCISCO 



S^MINUTES 

WEDNESDAY, OCTOBER 25 , 1989 

6:00 P.M. 

1800 Oakdale Avenue, Dining Room Area 

San Francisco, California 



DOCUMENTS DEBT. 

; a IMS 

QAM FRANCISCO 
mi. mi jo IJRRAPV 



CALL TO ORDER 

The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Jones, 
Chairperson, on Wednesday, October 25, 1989 at 6:15 p.m 



II. ROLL CALL 



Commissioners 



Present: 



Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 



Bobbrie Brown 
Matt Ettinger 
Ethel Garlington 
Espanola Jackson 
Shirley Jones 
Scott Madison 
Sululagi Palega 



Others Present: Harry Quinn, Department of Real Estate; 
Alex Pitcher, Public Affairs Manager, CWP; Robert Duncan, 
SECF Manager; Peter Jamero, Executive Director, Human 
Rights Commission; Rufus Davis, BVHP Crime Abatement 
Committee; Calvin Hayes, Business Development, Inc.; 
Harold Brooks, Senior Escort Advisory Board; Cheryl Towns, 
Public Information Officer; Deborah Adams, Bill Jones, 
James Hawkins, Leroy McDonald and Renee Thompson, resi- 
dents; Willie McDowell, Staff Person, CWP; and Liz Palega, 
Secretary, SFCCD/SECF Commission. 



ECF COMMISSION 

ctober 25, 1989 MINUTES PAGE 2 



APPROVAL OF MINUTES 

Correction of October 12, 1989 minutes - Item VI, New Business, 
"The Plight of the Black Community for the Past 40 Years in 
San Francisco," Paragraph 2 should reflect: Commissioner 
Jackson expressed concern to conduct a study of the past 40 
years as opposed to just the past 20-25 years . 

Commissioner Madison moved for adoption of the October 12, 1989 
minutes, seconded by Commissioner Palega and carried. 



COMMUNICATIONS 

A letter was sent to the Board of Supervisors thanking them for 
their interest and effort toward investigating the Senior 
Escort Program. 



REPORT - TODD COCKBURN, EXECUTIVE DIRECTOR, CWP OR DESIGNEE 

Mr. Pitcher reported that Mr. Cockburn has responsibility for 
all emergency operations for Department of Public Works (DPW) 
following the earthquake. The staff has been busy working at 
emergency operation centers throughout the City. The Clean 
Water offices sustained quite a bit of damages from the earth- 
quake. In addition to fallen acoustical tile, there was severe 
water leakage which affected some of the signed Commissioners' 
I.D. cards. The I.D.'s will be ready for signatures at the 
next meeting. 

Per Mr. Duncan, there has not been any structural damage to the 
Southeast Community Facility, however, there was a recurrence 
of roof leakage in the greenhouse. Overall, there appears not 
to have been any substantial structural damage to homes in this 
community compared to other districts. Mr. Brooks noted that 
there has been structural damage to homes on Gilman Avenue that 
have not been addressed. Mr. Pitcher explained that the reason 
efforts have been concentrated in the Marina district is be- 
cause that is where the major damage in the City occurred — over 
60 homes were severely damaged and reports are constantly 
coming in that there are more. 

Mr. Pitcher advised that if anyone is experiencing any problems 
due to the earthquake, they should contact their insurance com- 
pany (if homeowner), the DPW or Mayor's office to report that 
damages be inspected by the City Building Inspectors. There 
are some federal funds available through FEMA for any persons 
affected by the earthquake. 



c* 



CF COMMISSION 

tober 25 , 1989 MINUTES PAGE 3 



Commissioners Jones and Jackson attended the Board of Supervi- 
sors Finance Committee meeting earlier today. Commissioner 
Jones reported that the meeting went very well and the legisla- 
tion recommended by the SECF Commission was approved by the 
Finance Committee. It is being forwarded to the full Board for 
adoption. The SECF Commission was recognized by the Committee 
for their positive efforts regarding the Senior Escort Program. 

ACTION: A motion was made by Commissioner Palega, seconded 
by Commissioner Ettinger and carried to accept 
Mr. Pitcher's report. 



PETER JAMERO, EXECUTIVE DIRECTOR - HUMAN F iGHTS COMMISSION 

Mr. Pitcher introduced Mr. Jamero and acknowledged his efforts 
in accommodating the Commission. Mr. Jamero reported that the 
Human Rights Commission (HRC) did not plan to be isolated in 
terms of getting acquainted with the community and being of 
service on the various neighborhood issues that surround every- 
one — trying to achieve parity for the vulnerable ethnic commu- 
nities in San Francisco. Mr. Jamero enlightened the Commission 
on certain issues: 

a) AWSS Contract - Concern that P.G. & E. hired an out-of- 
town firm to work in this community where there seems to be 
little participation on the part of minorities was obvious- 
ly an issue that the HRC needed to be very much involved. 
Once this was established, it was difficult to deal with 
the bureaucracy in this situation. Mr. Burt Campbell of 
HRC has been assigned to investigate this further. The 
AWSS contract involves the Public Utilities Commission 
(PUC), as well as state funding. 

The HRC would like to establish a closer working relation- 
ship with the PUC, which essentially operates independently. 
Mr. Jamero has had some discussion with Mr. Arnold Baker of 
the PUC and is trying to operate on a consistent basis as 
to the role of the HRC and the PUC in terms of assuring 
business for minority contractors with the City. At this 
point, Mr. Jamero did not have much to report as far as 
results, however, the matter is being explored. 

b) Involvement of HRC - It was Mr. Pitcher's understanding that 
the PUC is under the City ordinance relative to MBE/WBE. He 
asked if it were the responsibility of the HRC to enforce 
those ordinances as opposed to the PUC? Mr. Jamero replied 
M yes." Mr. Pitcher further stated that this would include 
all city contracts involving the PUC in San Francisco — 



CCF COMMISSION 

:TOBER 25, 1989 MINUTES PAGE 4 



those city ordinances which affect affirmative action must 
be complied with. Mr. Jamero replied that this would apply 
to DPW contracts , where the HRC is definitely involved in 
enforcing the MBE/WBE provisions. In the case of PUC, they 
have their own unit and they have the power to conduct the 
business that the HRC would normally do with other city 
departments. This creates somewhat of a problem as far as 
where the HRC fits in on this type of situation. 

Commissioner Jones asked that once a contract is awarded to 
a contractor, what is the mechanism that is used to assure 
MBE/WBE compliance? The HRC is involved before the award- 
ing of the contract to the extent that the affirmative 
action plan is monitored and making sure that Lhey are in 
compliance. Also, in cases where there is a joint venture, 
the HRC makes sure that the private contractor takes on a 
minority firm to assure that indeed it is not just a paper 
transaction and that in fact, a minority firm is involved 
in a meaningful way — not for the purpose of enabling the 
private contractor to get a bid preference. The DPW has 
responsibility for dealing with the day to day aspect of 
that particular contractor and HRC makes certain that the 
department takes care of business in terms of the minority 
and affirmative action parties. Mr. Jamero will have a 
written report on the activities of the HRC and will try to 
give an update at the next meeting on November 15. 

c) Plight of the Black Community for the Past 25 Years in 
San Francisco - The Committee has had about two meetings 
since its formation. This issue came about at the 25th 
Anniversary Celebration of the HRC at City Hall. A number 
of organizations arrived at the conclusion that there was 
very little information that could be measured as to how 
much or how little the Black community has achieved in the 
past 25 years. A letter was sent to the HRC Chairperson 
urging the Commission conduct an appropriate study. 

It was concluded that they did not want a quick study where 
a problem is detected and not fully explored resulting in 
questioning the validity of the study. It was decided by 
the Committee that the study should be a quality product 
and it would be a research effort that would meet all the 
tests of research conducted at universities (correct data 
and conclusions). There has to be a professional supervis- 
ing to make certain that the research is focused and spe- 
cific in achieving its intent. The HRC was asked to locate 
someone that could do this and several persons have been 
identified as probable candidates. However, the funding is 
not in place. The Committee has informed HRC that they 



:f commission 

rOBER 25, 1989 MINUTES PAGE 5 



will be responsible for acquiring the necessary funds. It 
is hoped that this could be established by the middle of 
November . 

There are small task groups generated from the Committee 
who are reviewing various facets and identifying where data 
might be collected , e.g. economic conditions, education, 
etc. They are in the process of identifying where the 
needed resources are, e.g. libraries, Sacramento, HRC files, 
etc. Also, try to access information from churches. A 
professional person is needed to assure that this is a 
quality survey and that it is successful and can meet the 
standards of a research. 

Essentially, the 25 year time span was the Committee's 
decision — perhaps observing 10 or 5 year intervals (signif- 
icant points during this period). Commissioner Jackson 
addressed the issue of conducting the survey from the early 
40 's as opposed to just the past 25 years. There was 
further discussion on the timeframe and Mr. Jamero said he 
would convey the information to the Committee. He conclud- 
ed that he would keep the SECF Commission informed as to 
the public meetings of the Committee. 

Mr. Pitcher asked if the HRC assisted entrepreneurs (contrac- 
tors, electricians, etc.) in certification to qualify for City 
jobs. Mr. Jamero replied that HRC has not done much outreach, 
however, he has plans to have periodic job fairs. Mr. Pitcher 
offered the use of the SECF, Community Room to hold such events 
at some future date. 

Commissioner Jones thanked Mr. Jamero for his presentation and 
will look forward to an update at the November 15th meeting. 

II. BESSIE FRANKLIN - SENIOR ESCORT PROGRAM 

Ms. Towns stated that Ms. Franklin informed her that she would 
be late to the meeting. Mr. Pitcher spoke to Ms. Robinson and 
was informed that she would be on vacation; however, she assur- 
ed him that Ms. Franklin would give an update of the Senior 
Escort Program at the meeting. He was very concerned that 
there was no representation present. Commissioner Palega sug- 
gested that a letter be sent stating the Commission's disap- 
pointment. Commissioner Jones added that the letter be direct- 
ed to Ms. Robinson informing her that the Commission will meet 
on November 15 and request that she be in attendance. 



:f commission 

rOBER 25, 1989 MINUTES Page 6 



II. NEW BUSINESS 

Commissioner Jones congratulated Mr. Brooks on his new appoint- 
ment to the Senior Escort Advisory Board. Mr. Brooks offered 
to submit a monthly written report on the activities of the 
Senior Escort Advisory Board and Program. 



EX. PUBLIC COMMENTS 

Commissioner Jones announced that the S.F. Toxic Waste Manage- 
ment Planning Committee will hold a public meeting on October 
26 at 6:00 p.m., 101 Grove Street, 3rd floor conference room. 
Commissioner Jackson expressed concern regarding the toxic 
waste in the community and encouraged everyone to be present at 
the meeting. 

Commissioner Garlington thanked Mr. Pitcher, Mr. Cockburn and 
DPW for following through on repairing the street near her 
residence. 



ADJOURNMENT 

A motion was made by Commissioner Garlington, seconded by 
Commissioner Ettinger and carried for adjournment. The meet- 
ing adjourned at 7:45 p.m. Next meeting will be held on 
November 15 r 1989, 6:00 p.m. 




AGNOS 
ayor 

ey Jones 
sident 

gi Palega 
'resident 

ic Brown 

Ettinger 

rarlington 

la Jackson 

Madison 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
CITY and COUNTY OF SAN FRANCISCO 



NOTICE OF MEETING 
Wednesday, November 15, 1989 

6:00 P.M. 



DOCUMENTS PEPT. 

MUBUfi • IBRAPv 



AGENDA 



I . Cal 1 to order 

II. Roll Call 

III. Approval of Minutes 

IV. Communi cat ions 

V. Report - Todd Cockburn, Executive Director - CWP or Designee 

VI. John Roddy, Deputy City Attorney - Brown Act Revisions 

VII. Peter Jamero, Executive Director - Human Rights Commission 

VIM. Rosia Robinson - Senior Escort Porgram 

IX. Committee Report - Childcare S Senior Area Vacancies 

X. New Business 

XI . Publ ic Comment 

XII. Adjournment 




SOUTHEAST COMMUNITY FACILITY COMMISSION 
CITY and COUNTY OF SAN FRANCISCO 



' AGNOS 
dayor 

ley Jones 
esident 

agi Palega 
President 

rie Brown 

Ettinger 

Darlington 

>la Jackson 

Madison 

I. PAT.T. TO ORDER 



THURSDAY,. 



MINUTES 

NOVEMBER 15, 1989 
6:00 P.M. 
1800 Oakdale Avenue, Community Room 
San Francisco, California 



DOCUMENTS DEPT. 

DEC 13 1989 

SAN FRANCISCO 



The regular meeting of the Southeast Community Facility 
Commission was called to order by Commissioner Jones, 
President, on Thursday, November 15, 1989 at 6:20 p.m. 



ROLL CMJL 



Commissioners 



Present 



Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 



Matt Ettinger 
Ethel Garlington 
Espanola Jackson 
Shirley Jones 
Scott Madison 
Sululagi Palega 



Excused: Commissioner Bobbrie Brown 

Others Present: John Roddy, Deputy City Attorney; Harry 
Quinn, Department of Real Estate; Alex Pitcher, Public 
Affairs Manager, CWP; Robert Duncan, SECF Manager; Peter 
Jamero, Executive Director, Human Rights Commission; Rufus 
Davis, BVHP Crime Abatement Committee; Adelbert "Burt" 
Campbell, Nathaniel Mason and James Fields, Human Rights 
Commission Staff Persons; Rosia Robinson, Director, BVHP 
Senior Escort Program; Cheryl Towns, Public Information 
Officer; Rebecca Stark, President, Crime Prevention Coun- 
cils; Bessie Franklin, Senior Escort Staff Person; John 
Laird, resident; Willie McDowell, Staff Person, CWP; and 
Liz Palega, Secretary, SFCCD/SECF Commission. 



APPROVAL OF MINUTES 

Commissioner Jackson moved for adoption of the October 25, 1989 
minutes with necessary corrections, seconded by Commissioner 
Garlington and carried. 



F COMMISSION 

ember 15, 1989 MINUTES PAGE 2 



COMMUNICATIONS 

The legislation submitted by the SECF Commission to substitute 
the term President for Chairperson and to increase the payment 
for attendance of Commission meetings was approved by the Board 
of Supervisors and signed by the Mayor. Copies of the document 
were available for the Commissioners' perusal. 



REPORT - TODD COCKBURN. EXECUTIVE DIRECTOR, CWP OR DESIGNEE 

Mr. Pitcher reported that Mr. Cockburn is still occupied with 
the emergency operations for Department of Public Works. 

Mr. Wil Hardee, Deputy Director of Community Relations for 

PG & E, was contacted to meet with the Commission at the first 

meeting in December. 

The Commissioners' photographs were also damaged from the 
earthquake and the negatives will be reviewed to determine if 
retakes are necessary. 

ACTION: A motion was made by Commissioner Jackson, second- 
ed by Commissioner Palega and carried to accept 
Mr. Pitcher's report. 



JOHN RODDY , DEPUTY CITY ATTORNEY - BROWN ACT REVISIONS 

Copies of the latest revisions to the Brown Act were distrib- 
uted for the Commissioners' perusal. Mr. Roddy was available 
to answer questions relative to the Brown Act. He explained 
that such revisions occur every year. 



PETER JAMERO. EXECUTIVE DIRECTOR - HUMAN RIGHTS COMMISSION 

Mr. Jamero reported that there has been some progress on the 
AWSS issue since the last meeting. Mr. Campbell has been in 
contact with the persons involved with the construction and 
Mr. Mason has gathered some background information. 

Mr. Campbell stated that HRC has been reviewing the AWSS Pro- 
ject in terms of who was the decision-making body and who was 
responsible for providing affirmative action. As a result of 
HRC's inquiries, the PG & E's regional division, community 
relations office and equal employment opportunities program 
will review their plans on a consistent basis — to make certain 
that contractors are more sensitive to the kinds of responsi- 
bilities they have with working in various communities and that 



COMMISSION 
mber 15 , 1989 MINUTES PAGE 3 



the work force reflect the community. Even though HRC did not 
have direct jurisdiction in the AWSS project and could not 
change the contract, their intervention caused PG & E to review 
their program so that it is more effective and responsive to 
the needs of the community. Another project involving Third 
Street, through the DPW, is underway and there is 60% minority 
participation . 

Mr. Wil Hardee will be responsible for developing some type of 
mechanism to report back to the SECF Commission. Mr. Campbell 
will meet with the Director of the Equal Employment Opportuni- 
ties Program (EEOP) to ascertain feedback of the PG & E meeting 
Mr. Campbell felt that there should be an ongoing relationship 
with PG & E and the HRC so that incidents such as the AWSS 
project do not recur and appropriate resources can be utilized. 

HRC has access to individual contractors, subcontractors and 
agencies in the community, e.g. Young Community Developers, 
Ella Hill Hutch Center, etc. for employment referrals. HRC has 
project monitors to encourage contractors to make bids. 

Commissioner Jones suggested that HRC establish an organization 
within the BVHP community to alert the community in advance of 
upcoming projects. She felt that this avenue has not been 
focused on. Mr. Campbell expressed that there is a need to 
identify agencies already established for this purpose, rather 
than creating a new one. A commitment needs to be made by HRC 
to assure that other agencies/contractors such as PG & E also 
use the same resources so that the information is received at 
the same time. Commissioner Jones concluded that this process 
needs to be formulated through the HRC. Mr. Campbell explained 
that there is a process called the "Good Faith Effort" in which 
the contractors make an initial contact with various agencies. 

Mr. Jamero noted that it is the intention of the HRC to stay 
abreast of these matters and a mechanism needs to be devised. 
HRC plans to be present at the PG & E meeting and participate 
in the deliberation. He felt that the community in every inci- 
dent should be involved from the beginning. The HRC has the 
authority to make sure that the contracting business of the 
City is open to minorities and women. The HRC has to open more 
doors by locating the legitimate resources of contractors or 
potential workers and make it available to people who are doing 
business with the City. Mr. Mason felt that the community 
should be responsible for identifying the agency to sit in with 
the contractors and stipulate what is needed. 

Commissioner Palega requested that all communications of such 
nature be sent to the Commission since they have been somewhat 
of a liaison to the community. Commissioner Ettinger asked 



F COMMISSION 

ember 15, 1989 MINUTES PAGE 4 



that a timeline be established with a report to the Commission 
of the community resources. Mr. Jamero will report at the 
December 14th meeting. 

Mr. Fields noted that the "Memorandum of Agreement" is no long- 
er in existence. He explained how effective it was and propos- 
ed that it be reactivated. Mr. Pitcher added that this was 
known as the "Resident Hiring Policy" — the goal was that 50% of 
jobs were given to community persons. This City agreement was 
effective for five years and after that period, it expired. 
Mr. Mason suggested that the policy be reactivated by the commu- 
nity and HRC can assist once it is implemented. Commissioner 
Jackson suggested that a Committee be formed to assist in the 
implementation process. Commissioner Palega was chosen to 
Chair and Commissioners Jackson and Garlington offered to serve 
on the Committee. 

Mr. Jamero sent a memo to the Task Force conducting the study 
of the Plight of the Black Community requesting that the time 
period prior to 1964 (the early 1940's) be considered as a 
baseline. Mr. Campbeil concurred that the concept of conduct- 
ing a study from 1940 would be ideal, however, no time frame 
has been determined. Mr. Fields added that stats have been 
compiled reflecting that in 1940 there were less than 5,000 
Blacks in San Francisco, in 1964 there were 96,000 and since 
that time, the population has been decreasing. Mr. Fields will 
send copies of the stats for the Commissioners' review. 

Mr. Fields stated that there was not a great deal to report 
since the last Committee meeting on September 20. At that time, 
the group was divided into six subcommittees: education, employ- 
ment, entrepreneurship, etc. The purpose of the subcommittees 
was to explore the issues facing the Black communities, e.g. 
expulsion, drugs, unemployment, etc. Basically, the concept is 
to lay out the problems, however, it has been difficult trying 
to prioritize which problem is more important. The Committee 
will have to condense the report, set up a basic process for 
identifying problems and try to focus on what the community 
will benefit from the study. A professional person will be 
hired to conduct the study. 

Mr. Jamero announced that preliminary planning for the 1990 
census is being conducted and it has been questioned as to the 
extent to which a full count can be obtained. The Mayor is 
concerned that this could cost the City money if a full count 
is not obtained. Accurate stats are vital in assuring that the 
City receives what it is entitled to from a national, state and 
local level. There are many reasons why people do not want to 
cooperate with census takers. Commissioner Jackson asked if 
the HRC will make sure that minority communities are aware of 



F COMMISSION 

ember 15, 1989 MINUTES PAGE 5 



the importance of a full count census and that it is confiden- 
tial. She suggested that the census be taken within the commu- 
nity by persons who are known by the residents. Mr. Jamero 
indicated that the Mayor has formed a task force of 25 persons 
to inform the community. 

Commissioner Jones thanked the HRC representatives for their 
report and hopes that they can establish a closer working rela- 
tionship with the SECF Commission. When a date is set for the 
PG & E meeting, the HRC will notify the SECF Commission. 

ROSIA ROBINSON - SENIOR ESCORT PROGRAM 

Ms. Robinson reported that the BVHP Senior Escort Program is in 
operation, although the administrative staff is still moving 
towards consolidation. A full staff meeting has been scheduled 
for November 16th at the Hall of Justice, Room 551, from 1:00 
to 5:00 p.m. Staff members have asked for postponement because 
many of them will be unable to attend — the time was not feasi- 
ble. This request was ignored by the administration and the 
meeting is scheduled as planned. 

Only the BVHP office staff has been reduced from four to two. 
On October 27th, the BVHP office received notification that a 
staff person will be transferred to the Western Addition/ 
Mission office. The justification for the transfer was that 
some of the employees were originally from the Western Addition, 
the productivity in BVHP is low compared to other offices South 
of Market, BVHP has a unique set up of two vans at their dispos- 
al and many of the seniors in this community do not need escorts 
to remain with them during their appointments. Ms. Robinson 
emphasized that this was not so. 

When the BVHP acquired the Delancey Street contract, they were 
informed that the clients would be able-bodied seniors. This 
is not true — there are blind persons, stroke victims and mental- 
ly ill persons. At present, seniors who are being left alone 
at doctor's offices really should have escorts. It was discov- 
ered that different stipulations and demands were being placed 
on the BVHP office as compared to other offices. 

The BVHP office already has one staff person who has been out 
on disability for four months and another person will be on 
vacation for the month of November. There was a staff person 
sent on a temporary basis to replace one person. When that 
person returns, the replacement will be transferred — leaving a 
staff of three. There are EOC workers available who assist in 
the office, however, they cannot be left unattended. It has 
been difficult for the BVHP program to function appropriately 



? COMMISSION 

>mber 15, 1989 MINUTES Page 6 



in fulfilling the needs of the community. 

The BVHP production for the month of October was as follows: 
a) there were 191 seniors serviced (83 were Delancey Street 
clients); b) there were 34 additional seniors that were cancel- 
led (majority was due to the earthquake); c) the program serves 
an average of 8 to 10 individual seniors per day (the highest 
day was 16 and lowest was 5); and d) eleven group trips were 
made — servicing about 100 seniors. 

Ms. Stark indicated that there has not been a meeting of the 
Senior Advisory Committee. There was further discussion of the 
present operation and status of the program. Commissioner Jones 
concluded that the BVHP community is being penalized because of 
the stand that the SECF Commission made. She assured that 
action will be taken on the part of the SECF Commission because 
the seniors are being affected. She thanked Ms. Robinson for 
her informative report. 

ACTION: A motion was made by Commissioner Palega and 

seconded by Commissioner Jackson to send a letter 
to the Mayor informing him that seniors are being 
lobbied to contact the Board of Supervisors against 
a motion that was made to hold off on the consoli- 
dation (copies to be sent to Mr. De Guzman and 
Mr. David Parks, the Operations Director). The 
letter should also reflect that the SECF Commis- 
sion was quite disturbed about the situation of 
the BVHP seniors being penalized for actions of 
the Commission. 

Mr. Pitcher suggested that Mr. De Guzman be contacted to 
ascertain what occurred. Commissioner Jones felt that the SECF 
Commission has sent enough letters and it was time that a 
a meeting with the Mayor take place. 

ACTION: Commissioners Palega and Jackson rescinded the 
motion. 

Commissioner Ettinger suggested that prior to meeting with the 
Mayor, a record of the Commission's actions should prepared. 

Ms. Towns explained the legislative process and the line of 
authority relative to Senior Escort. Commissioner Jones asked 
whether the efforts of the Commission were useless. Mr. Quinn 
replied that the issue originally presented before the Board of 
Supervisors regarding renewal of the Senior Escort's lease was 
blocked — which in essence, was the vehicle to stop the consoli- 
dation. That action caused the Mayor and Police Commission to 
realize the situation with the consolidation. 



F COMMISSION 

ember 15, 1989 MINUTES Page 7 



Commissioner Jackson asked whether the meeting with the Mayor 
would be at the Mayor's office or in the community? She recom- 
mended that he address the community-at-large. Commissioner 
Palega concurred, however, since time was a factor, an audi- 
ence with the Mayor at his office would be in order with a 
later meeting scheduled with the community. 

ACTION: A motion was made by Commissioner Palega, seconded 
by Commissioner Garlington and carried to request 
a meeting with the Mayor regarding the Senior 
Escort Program. 

Commissioner Jones will contact the Mayor's Office to schedule 
a meeting. She encouraged all Commissioners to be present at 
the meeting. Ms. Stark was also asked to be in attendance. 



COMMITTEE REPORT - CHILDCARE & SENIOR AREA VACANCIES 

The Childcare Committee met on Monday, November 12th, to dis- 
cuss the RFQ's. Commissioners Madison, Ettinger and Jackson, 
Ms. Careth Reid, Ms. Doris Landry and Clean Water staff were in 
attendance. The childcare space was advertised throughout the 
media as planned. About 25 inquiries were received and 12 
tours of the facility made. By the deadline of November 5th, 
no completed responses to the RFQ's were received. It was 
discussed that the lack of responses to the RFQ was perhaps 
because of lack of funding (public funding for childcare slots 
and monies to start new childcare programs). 

Ms. Landry reported that the Childrens' Council feels that the 
greatest need is in preschool and infant care. The Director of 
the Rainbow of Stars Development Center, Ms. Leona Cannon-Hunter, 
did submit a partially completed proposal. The Committee did 
not recommend that the proposal be accepted, however, the full 
Commission was asked to review it. 

Ms. Reid offers a 24-hour childcare at Whitney Young consisting 
of 30 slots — only 16 slots have been filled primarily by postal 
employees. The Nurses Association and Muni have been contacted 
and Ms. Re d has made numerous speaking engagements regarding 
the 24-hour care, but the slots are still not filled. She 
advised that the Commission be well informed before pursuing a 
24-hour facility. She recommended that the Commission consider 
the possibility of opening an "Almost Well Center" for children 
who cannot attend other childcare facilities due to colds and 
minor illness. At present, this type of service is not being 
offered anywhere in San Francisco. There are facilities in 
Marin and Alameda counties. She believed that funding for this 
would be fairly easy to secure, primarily through United Way. 



F COMMISSION 

amber 15, 1989 MINUTES Page 8 



This program would correlate with the LVN Program at the 
Southeast Community College Center. 

Ms. Towns reported that a developer by the name of Martin 
Gaewhiler has agreed as a mitigation measure, to construct a 
childcare center on a development parcel on Williams Street 
(across from the old Safeway). His program could be linked to 
an Almost Well Center, should the Commission decide to go that 
route. Also, a nonprofit corporation should be sought to oper- 
ate the Almost Well Center. Mr. Quinn felt that Ms. Reid's 
suggestion was the best vehicle to speed up the process of 
opening the facility. 

Commissioner Madison commended Commissioner Ettinger on his 
report. He emphasized that the main limitation in getting a 
successful bid for the space was that there are no funds avail- 
able from the State for childcare. 

Commissioner Jackson asked that the Commission explore the pos- 
sibility of hiring their own Director to operate the facility. 
Mr. Roddy questioned the source of funding. Commissioner 
Jackson suggested the mitigation. Mr. Roddy clarified that 
there would be problems in using sewer services charge monies. 
Also, if City funds are involved, they would have to go before 
the Finance Committee. 

Commissioner Madison indicated that even if it were legally 
possible for the Commission to hire a staff to administer a day 
care center, he was not sure that they would have anyone except 
private and non-subsidized children. He was not sure that this 
would be the best method because they would probably not be 
able to achieve the goals of the Commission. It was his under- 
standing that the number of subsidized slots available is a 
certain number and they are all committed. The only way sub- 
sidized childcare in this facility can be obtained is to locate 
a provider who already has a program with the slots. 

Commissioner Jones stated that the majority of childcare centers 
in this area have an extensive waiting list. As far as filling 
the slots, it would not be difficult. The slots are allocated 
according to the availability of funds. Infant care is very 
much needed and it is a matter of acquiring the funds. This 
possibility needs to be explored thoroughly. She recommended 
that during the meeting with the Mayor, the problems of trying to 
get the childcare center open should be addressed. People want 
to secure the facility, however, they do not have the physical 
capability of operating the center. Resources for funding need 
to be sought within the City. 



i" COMMISSION 

smber 15, 1989 MINUTES Page 9 



Starting a day care center costs an exorbitant amount of money. 
As previously mentioned, the State is not issuing monies for 
subsidized childcare and there are no expansion funds. Grant 
writing is a possibility. There needs to be a base type of 
facility to place sick children. Regardless of what type of 
day care center the Commission plans to house in the facility, 
they must meet the State guidelines. 

Commissioner Madison noted that there are three possible courses 
of action the Commission could pursue: a) locate resources to 
enable the Commission to hire a Director; b) review the concept 
of an Almost Well Center; and c) approach the S.F. Community 
College District to resubmit their proposal for operating the 
facility. The Committee is not making recommendations at this 
time because they would like to explore the alternatives. 

Commissioner Jones had concerns with the third course of action 
because the SFCCD did not want to bring new children into the 
program — they were requesting to relocate the children that 
were already a part of their program. The main issue is to open 
the facility for children that are on waiting lists. There are 
many childcare centers that would prefer to relocate their 
existing slots into the SECF, however, that is not the intent. 

Commissioner Madison questioned why no one applied? Mr. Pitcher 
replied that there have been inquiries but they were discouraged 
because it was noted in the RFQ that this was to be an addition- 
al center — not a relocation x>f an existing center. Perhaps this 
is another reason why there were no applicants. Ms. McDowell 
and Mr. Duncan commented on the initial concept of the childcare 
center. 

Commissioner Jones asked that Mr. Pitcher and Mr. Quinn check 
within the Bay Area to see if there are any municipal agencies 
involved in operating a childcare center and to have this infor- 
mation ready for the meeting with the Mayor. 

Commissioner Ettinger asked that the partial proposal submitted 
by Ms. Cannon-Hunter toe addressed. 

ACTION: A motion was "made by Commissioner Madison , second- 
ed by Commissioner Ettinger and carried to forward 
a letter ±o Ms. Cannon-Hunter thanking her for her 
interest in submitting a proposal, but that it was 
not complete and could not be given consideration. 

ACTION: A motion vas made by Commissioner Jackson, second- 
ed by Commissioner Madison and carried to accept 
Commissioner Ettinger's report. 



CF COMMISSION 

vember 15, 1989 MINUTES Page 10 



NEW BUSINESS 

Mr. Pitcher clarified that the legislation was approved only 
for the title of President. The Rules of Order will have to be 
amended to change the title of Vice Chairperson to "Vice Presi- 
dent." This will be placed on the agenda for the next Commis- 
sion meeting, December 14, 1989. 

Commissioner Garlington wanted to know when the name of the 
facility will be placed on the exterior part of the building? 
Mr. Duncan stated that the staff is in the process of negotiat- 
ing with contractors. To date, no contractor has been identi- 
fied for the job. It is assumed that the work will be completed 
by March of next year. 

Commissioner Jackson questioned the status of the SECF Manager's 
position. Mr. Pitcher replied that this will be on the agenda 
for the December 14th meeting . Mr. Quinn added that the discus- 
sion of criteria should be in public session and negotiations 
could be in closed session. 



PUBLIC COMMENTS 

Commissioner Ettinger asked that the next scheduled meeting on 
November 20th be cancelled because there is not a need to meet 

ACTION: A motion was made by Commissioner Garlington, 

seconded by Commissioner Ettinger and carried for 
cancellation of the Commission meeting on Monday, 
November 20, 1989. 

The staff will mail notices of above action. 



ADJOURNMENT 

A motion was made by Commissioner Garlington, seconded by 
Commissioner Ettinger and carried for adjournment. The meeting 
ing adjourned at 8:50 p.m. The next meeting will be held on 
December 14. 1989. 6:00 p.m. 



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SOUTHEAST COMMUNITY FACILITY COMMISSION 



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CITY and COUNTY OF SAN FRANCISCO 



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NOV 2 119 



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OF 



CANCELLED MEETING 
Monday, November 20, 1 989 

The specially scheduled meeting of the Commission has been cancelled 
The next regularly scheduled meeting will be Thursday, December 14. 



November 15, 1989 



1800 OAKDALE AVENUE SAN FRANCISCO, CA 94124 (415) 821-1534 (415) 550-2750 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
CITY and COUNTY OF SAN FRANCISCO 



SP 



S72 

M { 



NOTICE OF MEETING 

Thursday, December 14, 1 989 

6:00 P.M. 



DOCUMENTS DEPT. 

C 1 3 1989 

SAIM FRAfclClSCO 

DUBtlC I IRDAPV 



AGENDA 



I. Call to Order 

II. Roll Call 

III. Approval of Minutes - November 15, 1989 

IV. Communications 

V. Report - Todd Cockburn, Executive Director - CWP or Designee 

VI. Human Rights Commission Staff Report 

a. Discussion of Affirmative Action policies (John Ulrich and 
Wil Hardee of PG&E will be available to answer questions) 

VII. Discussion of Childcare Facility 

VIII. Discussion of Commission's Staff Positions 

IX. Amendment of Rules of Order - Rule 6 - Designation of President 
and Vice President in lieu of Chairman and Vice Chairman 

X. New Business 

XI . Public Comment 

XII. Adjournment 



1800 OAKDALE AVENUE SAN FRANCISCO, CA 94124 (415)821-1534 (415)550-2750 




T AGNOS 
Mayor 

rlcy Jones 
resident 

lagi Palega 
t President 

>rie Brown 

t Ettinger 

Garlington 

ola Jackson 

t Madison 



SOUTHEAST COMMUNITY FACILITY COMMISSION 
CITY and COUNTY OF SAN FRANCISCO 



MINUTES 

THURSDAY, DECEMBER 14, 1989 

6:00 P.M. 

1800 Oakdale Avenue, Dining Room Area 

San Francisco, California 



JAN 1 1990 



m »c?t in. i iRRApv 



PAT.T. TO ORDER 

The regular meeting of the Southeast Community Facility Commis- 
sion was called to order by Commissioner Jones , President , on 
Thursday , December 14 , 1989 at 6:10 p.m. 



ROLL pat.t. 



Commissioners 



Present: 



Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 
Commissioner 



Bobbrie Brown 
Matt Ettinger 
Ethel Garlington 
Espanola Jackson 
Shirley Jones 
Scott Madison 
Sululagi Palega 



Others Present: Harry Quinn, Department of Real Estate; Alex 
Pitcher , Public Affairs Manager , CWP; Robert Duncan, SECF 
Manager; John Ulrich and Wil Hardee, Executive Staff, PG & E; 
Rufus Davis, BVHP Crime Abatement Committee; Nathaniel Mason 
and Adelbert Campbell, Human Rights Commission Staff Persons; 
Doris Landry, S.F. Children's Council; Laroy McDonald, Busi- 
ness Development, Inc.; Cheryl Towns, Public Information 
Officer; Willie McDowell, CWP Staff Person; and Liz Palega, 
Secretary, SFCCD/SECF Commission. 



I. APPROVAL OF MINUTES 

Commissioner Jackson moved for adoption of the November 15, 1989 
minutes with necessary corrections, seconded by Commissioner 
Garlington and carried. 



1800 OAKDALE AVENUE SAN FRANCISCO, CA 94124 (415)821-1534 (415)550-2750 



:f commission 

member 14, 1989 MINUTES PAGE 2 



COMMUNICATIONS 

In addition to the communications sent in the mail, the following 
were submitted for the Commissioners' perusal: a) Far West Lab 
has expressed an interest in leasing the childcare facility to 
house the S.F. Head Start Program; b) A draft of the proposed 
job description for the Executive Director position; and c) The 
Bureau of Water Pollution Control is conducting a Pre-Apprentice 
Stationary Engineer Training for residents of southeastern 
San Francisco. 

Commissioner Madison questioned the interest of the Commission 
regarding the accident that took place in the Community Meeting 
Room. Mr. Pitcher had requested a report for the record from the 
person permitted to use the facility. To date, the injured party 
has not communicated with staff nor has she filed a claim against 
the Commission. The meeting room has been checked for hazards 
and risk areas; seemingly, it is safe and up to standards. At 
least 10,000 persons have entered that area since it opened in 
1986 and this is the first of such incidents. 



V. REPORT - TODD COCKBURN P EXECUTIVE DIRECTOR, CWP OR DESIGNEE 
Report was deferred until next meeting. 



HUMAN RIGHTS COMMISSION STAFF REPORT - DISCUSSION OF 
AFFIRMATIVE ACTION POLICIES 

Mr. Pitcher introduced Mr. John Ulrich and Mr. Wil Hardee of 
PG & E, who were invited to report on the company's affirmative 
action policy and the role it played in the AWSS construction. 

Commissioner Jackson explained the sequence of events that led to 
this meeting with PG & E. Mr. Hardee reported that when he 
received the information, it was asked that the AWSS construction 
cease its operations. The PG & E staff have met with some commu- 
nity organizations, subsequent to what had occurred. The Bayview 
Merchants Association (BMA) and PG & E are trying to establish a 
working relationship. BMA submitted a letter on behalf of PG & E 
(a copy of the letter was circulated among the Commissioners). 

PG & E has a few resources available. They would like to inter- 
act with city-wide community organizations and HRC to innovate 
residents in networking so that when jobs become available, the 
PG & E Resource Manager would know whom and where to contact for 
available applicants. This process was initiated some time ago 
and it is hoped that more work can be done to improve it. The 
AWSS issue was probably a result of the network process not being 
in effect. 



:f commission 

;ember 14, 1989 MINUTES PAGE 3 



Commissioner Jackson noted that HRC's involvement in the AWSS 
project was because their affirmative action hiring practices 
were questioned. She spoke further about the construction site 
and the hazardous conditions of the roads, namely the metal 
plates covering the pavement. 

Mr. Ulrich explained that the project is a joint venture between 
PG & E and DPW. Most of PG & E's work was completed about a 
month ago and it would be difficult trying to establish which 
firm is at fault. However, it is the practice of PG & E to place 
loose asphalt around the steel covers. Mr. Ulrich assured that 
he would investigate the metal plates and if they belonged to 
PG & E, he would have them covered appropriately. 

PG & E crews/employees did not do the actual work, however, they 
did hire this particular contractor to work in various parts of 
the City (involvement of $1 million). The total pipeline cost is 
about $10 million for the work in San Francisco. The larger jobs 
have been split into smaller jobs to allow for small firms to bid 
for the contracts. 

Commissioner Garlington questioned the bidding process in terms 
of whether or not the information reached the BVHP contractors 
and if so, what resources were used? Mr. Ulrich replied that 
the individual businesses and prequalified applicants were 
notified by mail, however, as a whole, the community was not 
informed. He did agree that the Third Street construction 
project was handled poorly. (The bidding process was explained 
in detail. ) 

Mr. Hardee indicated that there have been some activities 
involving minority contractors, but it is not nearly enough. 
PG & E is asking for assistance in acquiring the resources so 
that the job announcements can be received by all qualified 
contractors and workers. 

Mr. Ulrich clarified that contractors who interview for PG & E 
projects are mandated, in the job description, to show minority 
participation. In the contract specifications, PG & E requests 
that the contractors do outreach to seek qualified minority 
businesses and women to do subcontracting. This particular 
agreement with the contractor also requires that management hire 
the majority of employees from union halls in San Francisco. It 
was noted that PG & E does not limit their hiring practices to 
just businesses in San Francisco because it would be considered 
discrimination . 

Commissioner Jackson suggested that a waiver be implemented to 
allow employment for minority workers who cannot pay union dues 
because of no work. This waiver would be on a temporary basis 



1 COMMISSION 

>mber 14 , 1989 MINUTES PAGE 4 



until such time that a paycheck can be earned. Some considera- 
tion should also be given to qualified minority businesses. 

Commissioner Palega questioned the efforts made by PG & E: a) to 
assure that minority contractors will be able to bid for jobs in 
the future? b) to seek assistance or discuss the previous project 
with HRC; c) to meet the needs of the community; and d) to give 
minority contractors and workers the opportunity to apply. 
Mr. Mason indicated that HRC will work with Mr. Hardee in devis- 
ing a plan for better outreach. Commissioner Jones suggested 
that PG & E contact Young Community Developers (YCD) at 822-3491 , 
as a resource to seek workers. Also, that YCD and Mr. Pitcher be 
sent announcements of PG & E activities. 

Commissioner Palega suggested that PG & E work with HRC and the 
City Purchaser's Office who have access to the list of minority 
contractors. (Commissioner Palega will assist in this matter.) 
Mr. Mason added that this particular directory should be updated 
every three to four months. It was noted that the Business 
Development, Inc. has compiled a list of certified minority con- 
tractors, in every trade, throughout northern California. 

Mr. Hardee expressed how appreciative he was of the Commission's 
concern. Commissioner Jones thanked Mr. Ulrich and Mr. Hardee 
for their report. 



DISCUSSION OF CHILDCARE FACILITY 

Commissioner Jones reported that Mr. Pitcher was contacted by 
Ms. Donna Bellorado, Executive Director of the S.F. Head Start 
Program requesting a meeting to discuss the possibility of 
occupying the childcare space. Commissioners Jones and Ettinger 
met with Ms. Bellorado and it was decided that she submit a 
letter to the full Commission. Far West Lab plans to house the 
Head Start Program consisting of 80 slots (40 children in the 
morning and 40 in the afternoon, 3-5 years of age). The program 
was located at the Burnett School, however, since the earthquake 
SFUSD has relocated some of their administration to that 
facility. 

Ms. Stark, Commissioners Palega, Ettinger and Jones met with the 
Mayor and Ms. Lynn Beeson, the Childcare Coordinator for the 
Mayor's Office. The issue of trying to acquire a tenant for the 
childcare facility was discussed. The main problem was that 
there were no start-up funds available. The Mayor felt that the 
space should not be leased to a profitable organization and the 
Commission should continue seeking a nonprofit provider so that 
the space can be utilized for the purpose/intent that it was for, 
e.g. low-income, subsidized families, etc. 



:f commission 

:ember 14 , 1989 MINUTES PAGE 5 



Also, it was mentioned that consideration should be given to a 
short-term lease with Far West Lab in which the contract is only 
until May of 1990. The program has not had services in this area 
since May of this year and they are trying to extend the contract 
through the summer in order to use some of the monies that were 
allocated. There may be some funds available from the federal 
government, but this will not occur until October of 1990. There 
may also be some sweep-up/excess funds from the State (monies 
that were allocated and not used) , but that will not be available 
until after June 30th. The SECF has a good chance of acquiring 
some of these funds if they materialize. The Mayor has applied 
for these funds for the San Francisco area. 

Commissioner Jones recommended that the Commission allow the Head 
Start Program to use the space on a short-term basis. The pro- 
gram has been offered space at Jedediah Smith, but there are 
renovations that are needed. 

Mr. Quinn noted that there are two aspects to consider: a) The 
leasing of space by the Head Start Program; and b) a Memo of 
Understanding between Far West Lab and the Commission which 
would reflect how the program should operate. The main focus 
should be the actual operation of the child care program. This 
is not the responsibility of the Department of Real Estate; it 
may have to come from Ms. Beeson of the Mayor's Office. The 
Department of Real Estate can, however, incorporate the lease 
agreement. 

Commissioner Ettinger indicated that the Commission should make 
a decision in terms of entering into a short-term lease with Far 
West Lab by January 3rd so that they can qualify in securing 
their program. One of the concerns is that by entering into a 
short-term lease arrangement, it could be difficult trying to 
remove the tenant. The lease agreement should be very specific 
in that it is a short-term lease and the Head Start Program will 
vacate upon the expiration of the lease or renegotiate another 
contract. The main goal is to bring Head Start back into the 
community and realizing that there is no commitment from the 
Commission that they will continue to occupy the space after 
the end of May. The lease agreement can be adjusted according to 
Far West Lab's funding. 

Commissioner Jones added that Far West Lab would only be awarded 
the contract on an interim basis. The contract would then go out 
for bid and there is a possibility that Far West Lab would not be 
the agency to get the contract from the federal government. 
Whomever gets the contract, at that point, renegotiations would 
have to be made pertaining to the lease agreement and adjusted 
accordingly. Leases of all nonprofit organizations throughout 
this community consist of a clause that states "On Availability 



:f commission 

ember 14, 1989 MINUTES Page 6 



of Funds". This means that if an agency is not refunded and 
cannot occupy the space , they are automatically vacated. 

Commissioner Ettinger had another concern that Far West Lab 
operates a split schedule. Should SFUSD provide the needed 
improvements at the Jedediah Smith site, e.g. installing a play- 
ground area, additional lavatories, etc., Far West Lab should 
also consider that option. 

During the meeting with the Mayor, it was discussed that the 
facility can be made operational by the next six months and an 
operator can be sought to provide the services intended of the 
childcare facility. Mr. Quinn stated that if the intention is to 
permit Far West Lab to utilize the space by January 3rd, then 
they have to apply for a facility license which will expedite the 
licensing process for the SECF. 

Commissioner Jones stated that Head Start has applied for 
additional funding to cover 100 slots. Commissioner Ettinger 
noted that Far West Lab has a budget of $700-$800 for rent. 
Mr. Pitcher suggested that a rent schedule be provided for Far 
West Lab that is affordable and waive the difference until a 
designated period of time. The rent is negotiable. Mr. Quinn 
cautioned that if the rent is $500 or more, it would have to go 
before the Board of Supervisors for approval. There was further 
discussion on how to proceed with a short-term lease and the 
rental fee to charge Far West Lab, should their request be 
accepted. Commissioner Ettinger recommended that in the lease 
agreement it specifies the actual rent of the facility. 

ACTION: A motion was made by Commissioner Madison, seconded 
by Commissioner Garlington and carried to accept Far West 
Lab's request for a short-term lease of 6 months. Mr. Quinn 
will draft a lease agreement with the specifics and appropri- 
ate language to allow the Commission to negotiate an agree- 
ment without the need for approval from the Board of 
Supervisors . 

Commissioners Ettinger and Jones, and Mr. Quinn will meet with 
Ms. Bellorado on Monday, December 18, 1989, 4:30 p.m., in the 
SECF Dining Room. Mr. Pitcher will notify Ms. Bellorado of the 
meeting. 

ACTION: A motion was made by Commissioner Ettinger and 
seconded by Commissioner Garlington to arrange a special 
meeting with Far West Lab as soon as possible to discuss the 
terms that will be entered into the lease agreement. 

Mr. Quinn quoted that under the Brown Act, the Commission is 
allowed to discuss the lease in closed session. A Real Estate 



F COMMISSION 

:ember 14, 1989 MINUTES Page 7 



lease is not part of an open forum. He will submit a negotiated 
lease between Far West Lab and the City for the Commissioners' 
review and be in consultation with Far West Lab. 

Mr. Pitcher asked that since time is of the essence and the 
next Commission meeting is December 27th , would it be possible to 
negotiate the lease within the next couple of days and then call 
an emergency Commission meeting to discuss , finalize and approve 
the agreement prior to December 29th. 

ACTION: Commissioner Ettinger withdrew his motion. 

Commissioner Brown questioned the status of the GAIN Program. 
Commissioner Jones replied that the program is ready to begin , 
however, they do not have money for operational expenses — only 
for providing services for GAIN children at market rate ($8+, 
per child, per day). 

The Far West Lab slots will be designated for only Bayview 
Hunters Point. Mr. Quinn asked if it were possible for two 
providers to occupy the space, since the capacity of the facility 
allows for 44 slots at any given time and there will be an 
additional four slots left after Far West Lab occupies the space. 
Ms. Landry will explore the possibility of other subsidized 
agencies sharing the space with Far West Lab. 

Commissioner Jones concluded that a group of childcare providers 
met to discuss the possibility of forming a consortium, whereas, 
the providers would be the delegating agency and obtain the funds 
directly. A meeting has been scheduled for January 10, 1990. 



CI. DISCUSSION OF COMMISSION'S STAFF POSITIONS 
Discussion to be continued. 



AMENDMENT OF RULES OF ORDER - RULE £ - DESIGNATION OF PRESIDENT 
AND VICE PRESIDENT IN LIEU OF CHAIRMAN MD VICE CHAIRMAN 

ACTION: Commissioner Madison moved to accept the amendment 
of the Rules of Order as noted above, seconded by 
Commissioner Ettinger and carried. 



X, NEW BUSINESS 

No new business to discuss. 



F COMMISSION 

ember 14, 1989 MINUTES Page 8 



I. PUBLIC COMMENTS 

No public comments were marie* 

I. ADJOURNMENT 

A motion was made by Commissioner Brown , seconded by Commissioner 
Madison and carried for adjournment. The meeting adjourned at 
8:30 p.m. The next meeting will be held on December 27 f 1989 r 
6:00 p.m . . unless notified otherwise. 



\ 



x°> 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



TAGNOS ^f - ' 

:: 572 

rley Jones 

♦resident '" I 

ilagiPalega / / 

e President 1 2/27/ g^ 

t>rie Brown 



CITY and COUNTY OF SAN FRANCISCO 



NOTICE OF MEETING 
Wednesday, December 27, 1989 
6:00 P.M. 



uuuuiVIEiMTS DCPT. 
JAN 3 1990 






^ 



AGENDA 



I 

II 

II I 

IV 

V 

VI 

VII 

VI II 

IX 



Call to Order 

Roll Call 

Approval of Minutes - December l*t, 1 989 

Communications 

Report - Todd Cockburn, Executive Director - CWP or Designee 

Discussion of Proposed Childcare Agreement with Far West 
Laboratory 

New Business 

Public Comment 

Adjournment 



1800 OAKDALE AVENUE SAN FRANCISCO, CA 94124 (415) 821-1534 (415) 550-2750 



SOUTHEAST COMMUNITY FACILITY COMMISSION 



December 27, 1989 



The Minutes of this meeting are missing. 



San Francisco Public Library 
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